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Home My WebLink AboutBPW-03-20-89CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES MARCH 20 1989 CARMEL CITY MEETING HALL 5:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members present were Steve Spaugh and Bill McFadden. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: Bill McFadden made a motion to approve the previous meeting minutes. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CLAIMS: Bill McFadden made a motion to approve claims on pages 1 22 dated March 15, 1989 in the amount of $1,582,291.28. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. BIDS/STREET SWEEPER: David Klingensmith made a recommendation to the BPW to approve a bid by Brown Equipment Company, Inc., 10222 Airport Drive, Ft. Wayne, Indiana at a price of $61,449.00. A motion was made by Mayor Hancock to accept the recommendation of the Street Commissioner. The motion was seconded by Bill McFadden and all members voted aye. Motion carried. INSTALLMENT PAYMENT AGREEMENT/IBM/CPD: Steve Spaugh made a motion to authorize the Police Chief to enter into an agreement with IBM for their computer contract. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. PLANTING OF TREES/MAIN STREET AND LEXINGTON BOULEVARD: Mayor Hancock made a motion to approve the planting of 45 Aristocrat pear trees on April 15 in the right-of-way along Main Street between 4th Avenue East and Lexington on both sides of the street contingent upon written approval of the dominate homeowners. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. ENCROACHMENT OF RIGHT-OF-WAY/BASKETBALL GOAL INSTALLATION RAYMOND CASEY: Tabled. FIT FAMILY DAYS/APRIL 15/ST. VINCENT HOSPITAL AND CARMEL CLAY SCHOOLS: A motion was made by Bill McFadden and seconded by Steve Spaugh to allow the Fit Family Days Run Race and Walk to be held on April 15, 1989. Proper insurance papers were Filed. All members voted aye. Motion carried. REIMBURSMENT/ELECTRIC POWER/LANGSTON CONSTRUCTION COMPANY AND SEWER AND WATER AVAILABILITY: A motion was made by Bill McFadden to approve the reimbursement of electric charges in the amount of $181.43 paid by Langston Construction Company for the Woodfield IV Lift Station after the City accepted it. The motion was seconded by Mayor Hancock. Mayor Hancock and Bill McFadden voted aye on the motion and Steve Spaugh abstained from voting. Motion carried. Mayor Hancock made a motion to approve water and sewer availability for Woodgate IV, Section 4 contingent upon Plan Commission approval in the amount of 15 EDU's or a maximum of 4,500 gallons per day. The motion was seconded by Bill McFadden. Mayor Hancock and Bill McFadden voted aye on the motion and Steve Spaugh abstained from voting. Motion carried. SIGN ENCROACHMENT/RANGELINE ROAD: Steve Spaugh made a motion to approve the encroachment into the right-of-way for a sign located at 1030 North Range Line Road (Carmel Square Centre). The motion was seconded by Bill McFadden. All members voted aye. Motion carried. A variance was granted by the BZA but since the sign was in the right-of-way it needed approval of the BPW. REIMBURSEMENT AGREEMENT OFFSITE SEWER AND WATER LAKE FOREST/SECTION I AND II: A motion was made by Mayor Hancock to conceptually approve the reimbursement of the 18" off-site sanitary sewer for Lake Forest subdivision, and the 12" off- site water line for Lake Forest subdivision. Reimbursement would be in the amount of $99,949.54 for the installation of 2632.5 linear feet of 18" RCP sanitary sewer and 7 manholes and also for reimbursement in the amount of $50,857.29 for the installation of 2030 linear feet of 12" D.I. water main as per plans and specification. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. Mayor Hancock also made a motion to approve Commonwealth Engineers to be responsible for the Engineering Inspectionof these projects, the cost to be paid by C.P. Morgan. These costs are included in the reimbursement agreement as per Ordinances S-41 and A-54. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. SECONDARY PLAT APPROVAL FOR SECTIONS II AND IV OF WILLIAM80N RUN I: A motion was made by Mayor Hancock and seconded by Steve Spaugh to give secondary plat approval for Sections II and IV of Williamson Run I. All members voted aye. Motion carried. REIMBURSEMENT AGREEMENT/OVERSIZING/SEWER AND WATER KINGSWOOD IV: Mayor Hancock made a motion to conceptually approve the plans and reimbursement for water mains and sanitary sewer for 200' of 8" sanitary sewer and manhole in the amount of $4,338.00 and 220' of 8" water line in the amount of $2,984.00. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. PER FORM ANCE BOND R E LEAS ES /CO PPERW O OD/FOSTER ESTAT ES . Bill McFadden made a motion to approve the performance bond releases as follows: Copperwood/Monuments and Markers #12248 $1,500 Quadrant Development/Monument and Markers #S-2950-G S2.700 Quadrant Development/Monument and Markers #S-2948-G $6,600 The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. AWARDING OF BIDS/ELEVATED WATER TANK: A motion was made by Bill McFadden and seconded by Steve Spaugh to award the construction bid of $739,000 to CBI-Na-Con, Inc. for the elevated water tank and to allow the Mayor to execute the contract upon purchase of the land. All members voted aye. Motion carried. EVANS CONSTRUCTION CO.. INC./RELEASE OF RETAINAGE: Bill McFadden made a motion to release the retainage for the wastewater treatment plant improvements for Evans Construction Company with the exception that $60,000 be retained to cover warrant enforcement work that involves the subcontractor. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. 116TH STREET IMPROVEMENT PROJECT/CHANGE ORDER NO. 4: Bill McFadden made a motion to approve change order No. 4 for the 116th Street Improvement Project in the amount of an increase of $200.00 for one (1) additional turn arrow on 116th Street. The motion was seconded by Steve Spaugh. All members vote aye. Motion carried. There being no further business before the Board of Public Works, the meeting was adjourned. APPROVED: ATTEST: