HomeMy WebLinkAboutBPW-12-03-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES
DECEMBER 3, 1990 ONE CIVIC SQUARE COUNCIL CHAMBERS 5:15 P.M.
The meeting of the Carmel Board of Public Works and Safety
was called to order by Mayor Dorothy J. Hancock. Members
present were Billy Walker and David Taylor. City Attorney
Steve Andrews and Clerk-Treasurer Susan W. Jones were also
present.
MINUTES- Mayor Hancock made a motion to approve the minutes
of November 5, 1990 as corrected. The motion was seconded by
David Taylor. Ail members voted aye. Motion carried.
Minutes of November 19, 1990: Mayor Hancock asked that
clarification be made on David Brandt's longevity stating
that July 2nd was the first work day and July 1st was a
Sunday.
David Taylor made a motion to strike the last paragraph on
page 2 concerning payment for the last BPW meeting. The
motion was seconded by Billy Walker. Ail members voted aye.
Hayor Hancock wanted the entire subject of Solutions Group
contract re-written because she said she didn't care for the
"tone" of the minutes and stated the minutes were done with
"editorial comments". Nember David Taylor agreed.
Clerk-Treasurer Susan Jones suggested the BPW consider hiring
a court reporter.
Hayor Hancock made a motion to table the minutes until they
could be re-done. The motion was seconded by David Taylor.
Ail members voted aye. Hotion carried.
CLAIMS: Member David Taylor and Mayor Hancock questioned the
Clerk-Treasurer on why there were no check numbers on the
claim docket. The Clerk-Treasurer stated she would check with
her Deputy Janet Rogers. David Taylor stated the check
numbers appeared on the handwritten checks but not on the
system written checks.
David Taylor made a motion to approve claims dated 11/14/90
(docket
date of 11/16/90) in the amount of $271,768.51. The motion
was seconded by Mayor Hancock. Ail members voted aye. Motion
carried.
David Taylor made a motion to approve claims dated 11/27/90
in the amount of $3,000,556.14. The motion was seconded by
Billy Walker. Ail members voted aye. Motion carried.
Billy Walker made a motion to approve claims dated 11/20/90
in the amount of $1,456,998.74 and to ask the Clerk to post
check numbers if necessary to the docket sheet. The motion
was seconded by Mayor Hancock. Ail members voted aye. Motion
carried.
SOLUTIONS GROUP CONTRACT 1991: David Taylor and Mayor
Hancock questioned the Clerk-Treasurer as to why this was not
added back on the agenda under old business. The Clerk-
Treasurer stated she wasn't prepared to bring it back at this
time and wanted to talk with the City Council before
returning it to the BPW. David Taylor stated that regardless,
it should have been put back on the agenda and then at that
time it could be tabled. David Taylor stated the BPW operates
under Roberts Rules of Order and while the ClerkTreasurer
might prepare the agenda there is no rule that allows the
Clerk the authority to remove items from the agenda. The
ClerkTreasurer apologized to the BPW for this error.
David Taylor made a motion to table the contract until such
time as the Clerk-Treasurer was ready to bring it back for
approval. The motion was seconded by Billy Walker. Ail
members voted aye. Hotion carried.
PERFORMANCE BOND RELEA8ES: Billy Walker made a motion to
approve the following performance bond releases. The motion
was seconded by Mayor Hancock. Ail members voted aye. Motion
carried.
Lake Forest, Sec. 1 - Streets, Street Signs Lake Forest, Sec.
2 - Streets, Street Signs Rohrer Woods, Sec. 1 - Sidewalks
Rohrer Woods, Sec. 2 - Sidewalks Cricklewood - Removal of
Sand Bar
RECOHHENDATION FOR ANNEXATION/LOT 13. THORNHUR8T
ADDITION/SECTION 1/704 WEST HAIN STREET. Mayor Hancock made a
motion to recommend the annexation of Lot 13 in the
Thornhurst Addition to the City Council. The motion was
seconded by David Taylor. Ail members voted aye. Hotion
carried.
COPIER SURVEY: Mayor Hancock made a motion to table this item
until such time as the BPW could look at everyone's budget
for 1991. She stated a recommendation was made for the Clerk
to buy a new copier and that money was appropriated so she
was okay but everyone else needed to be looked at. The motion
explained to the Board that Bonnie Callahan had talked with the
Council and based on those conversations, that earthquake insurance
was necessary for the utilities. The 1990 water and sewer'budgets
did not reflect monies available for earthquake insurance coverage
and now was requesting an increase in the water utilities of
$1,576.80 and $1,839.60 in the sewer utilities to pay for the
invoice.
David Taylor made
for this increase.
members voted aye.
motion to pass Resolution 12-3-90-6 allowing
The motion was seconded by Mayor Hancock. Ail
Motion carried.
There being no other business before the BPW the meeting was duly
adjourned.
ATTEST
AP, ROVED
explained to the Board that Bonnie Callahan had talked with
the Council and based on those conversations, that earthquake
insurance was necessary for the utilities. The 1990 water and
sewer budgets did not reflect monies available for earthquake
insurance coverage and now was requesting an increase in the
water utilities of $1,576.80 and $1,839.60 in the sewer
utilities to pay for the invoice.
David Taylor made a motion to pass Resolution 12-3-90-6
allowing for this increase. The motion was seconded by Hayor
Hancock. Ail members voted aye. Motion carried.
There being no other business before the BPW the meeting was
duly adjourned.
Dorothy J. Hancock
Susan W. Jones