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HomeMy WebLinkAboutBPW-12-17-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES DECEMBER 17, 1990 5:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Board member David Taylor was present. Billy Walker was absent. Susan Jones and Steve Andrews were present. MINUTES: Mayor Hancock amended the minutes of December 3, 1990 on page 3 concerning the utility appropriation for earthquake insurance, stating that Bonnie Callahan spoke with council members and it was the concensus of the council to purchase the insurance. David Taylor asked that the last sentence on page 1 where he asked the Clerk-Treasurer to check with the State Board of Accounts to be sure this was proper procedure, be stricken from the minutes. Hayor Hancock made a motion to approve the minutes of December 3, 1990 with those corrections. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. CLAIMS- David Taylor made a motion to approve claims dated 12/10/90 in the amount of $9.48. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. Hayor Hancock made a motion to approve claims dated 11/30/90 in the amount of $263,598.22. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Hayor Hancock made a motion to approve claims dated 12/06/90 in the amount of $259,323.90. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. BIDS/SIDEWALK PROJECT FOR 1990: Bids were opened by Steve Andrews and consulting engineer, Don Silvey. They were as follows: BA8E BID D.R. Childs $80,493.00 Ginn Const. $176,500.00 Rieth Riley $125,200.00 ALTERNATE BID $19,114.00 $42,100.00 $27,150.00 Mayor Hancock made a motion to allow Don Silvey to take the bids under advisement and return with a recommendation at t~e end of the meeting. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. CLAIMS DOCKET UP-DATE: Clerk-Treasurer Susan Jones told the Board she and Dawn Thomas, President of Solutions Group, were working towards a solution on the claims docket to include check numbers. It appears the quickest and easiest solution is to include language at the end of the claim register rather than alter the program on the proof run. Ail the information is the same and would include check numbers. Jones will report back when the change is complete. David Taylor suggested the clerk might want to check with the State Board of Accounts to see if this would be satisfactory. CONTRACT FOR SOLUTION8 GROUP: David Taylor made a motion to table this item until the contract was in approval form and included a "cap" on the total amount Solutions Group could bill the city. The Board also wanted detail on what services Solutions Group would provide the clerk's office. The mayor seconded the motion. Ail members voted aye. Clerk-Treasurer Susan Jones asked the Board if Dawn Thomas could work with Steve Andrews and bring a contract back. The Board agreed to that request. CONTRACT FOR PROFESSIONAL SERVICES/TOM ALLEBRANDI: Mayor Hancock made a motion to approve the contract for professional services with Tom Allebrandi. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. This contract is for consulting services provided to the Carmel Police Department to study and advise it concerning various elements in the development of telecommunications, two-way radio, data transmission, closed circuit television, access control, audio/visual and other electronic systems with paticular regard, but not limited to, the Carmel Clay Communications Center as well as the bringing together and integration of such systems with all other agencies of city government. PEBSCO CONTRACT/CARMEL POLICE DEPARTMENT: David Taylor made a motion to approve the PEBSCO contract for the Carmel Police Department and to authorize the mayor to sign the contract on behalf of the Board of Public Works. The motion was seconded by the Hayor. Ail members voted aye. Hotion carried. Clerk-Treasurer Susan Jones asked about the contract with PEBSC0 for other employees. The mayor stated she would have Bonnie Callahan check into this. The mayor is to make a copy of the contract and send it to the clerk-treasurer's office. CONTRACT/VIDEO TAPING/HAL ESPEY: David Taylor made a motion to approve a contract with Hal Espey for the video taping of city council meetings at a cost not to exceed $2,160 for the year 1991. The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. This line item in the General Fund, council budget. REVIEW OF LONGEVITY REQUESTS OF STEPHEN C. HODSON AND GARY L. CA/~TER OF THE CARMEL FIRE DEPA/~TMENT A motion was made by David Taylor and seconded by Mayor Hancock to deny the request for longevity for Carmel firefighters Carter and Hodson. Ail members voted aye. Motion carried. It was the concensus of opinion of the Board that longevity was a "bonus" or "reward" for staying with the city and that if an employee terminated he would lose that fringe benefit. Fireman Gary Carter appealed to the Board stating that the rules and regulations did not state continous service. Fire Chief Couts spoke in favor and recommended the men be granted this longevity since PERF allowed Hodson's and Carter's previous service to be counted for retirement. Fireman Gary Carter also pointed to Ordinance D-610, which is an ordinance fixing slaries of employees of the city for 1990 which states that longevity is based on a full year's employment with the city but does not state continous service. The request was also based on the fact that another city employee was allowed to transfer his longevity from another city when the employee was hired by the City of Carmel. Hayor Hancock disputed this and said the minutes concerning this other employee, Assistant Police Chief Don ~llen, were eventually amended and Allen did not receive longevity. Chief Couts stated that neither employee wanted compensation for lost longevity but wanted the years to count beginning in 1991. David Taylor and Mayor Hancock both felt that longevity was a fringe benefit and was a reward for continous service with the city. David Taylor made a motion to direct the City Attorney to clean up the language concerning longevity in Ordinance D- 610. The clerktreasurer stated that D-610 was only for 1990 and that Ordinance D654 was the salary ordinance for 1991. David Taylor re-stated his motion to show it was Ordinance D- 654 needed to be amended. Hayor Hancock seconded the motion. Ail members voted aye. Hotion carrried. ESTABLISHMENT OF RETIREMENT DATES FOR STEPHEN HODSON AND GARY CARTER. David Taylor made a motion to establish the date of October 22, 1995 as a retirement date for Gary Carter and the date of September 8, 1995 for Stephen Hodson. The motion ~as seconded by Mayor Hancock. Ail members voted aye. Motion carried. PROMOTIONS/CARMEL FIRE DEPARTMENT: Mayor Hancock made a motion to aprove the promotion of Robert Hensley and Mark Callahan to the rank of captain; to approve the promotions of Jace Platt, Ernest L. Maroon and John Moriarty to the rank of lieutenant and to promote Fredrick Glaser, Gary Carter, Gary Hoyt, Frank Vallone, William Kehl, James Spelbring, Brad Bartrom, Michael Kalogeros, Robert VanVoorst, James Davis, Michael Lux and Jeffrey Steele to the rank of sergeant. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. REIMBURSEMENT FOR 10" WATER LINE EXTENSION: Mayor Hancock made a motion to approve the reimbursement for a 10" water line extension along 126th to Timber Crest Bend, as per the reimbursement agreement dated October 1, 1990 in the amount of $23,270.00. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. APPROVAL AND SIGNING OF SECONDARY PLATS FOR ASHTON SUBDIVISION/ SECTION I- David Taylor made a motion to approve the secondary plats for Ashton Subdivision, Section I. The motion was seconded by Hayor Hancock. Ail members voted aye. Hotion carried. ANNEXATION/LOT 7/THORNHURST SUBDIVISION: David Taylor made a motion to send a favorable recommendation to the Carmel City Council in favor of the voluntary annexation of lot 7 in the Thornhurst Subdivision. The motion was seconded by Hayor Hancock. Ail members voted aye. Hotion carried. PERFORMACE AND RELEASES: David Taylor made a motion to approve the following performance bond releases: Woodgate, Section III, Street Signs, S1,500.00 Woodgate, Section IV, Street Signs, $2,000.00 Woodgate, Section V, Water Lines, $74,988.00 Woodfield, Section VIIA, Storm Sewers $34,616.00 Sanitary Sewers $27,536.00 Street Signs $1,000.00 Williamson Run, Section IV, $7,500.00 The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. NEW HIRES CARMEL POLICE DEPARTMENT: David Taylor made a motion to approve the hiring, contingent upon passing the required tests set by the local pension board and PERF, for John McCallister and William Haymaker and to approve the hiring of Lana Johnson as an alternate 3rd Class patrolman and John Tinkle as the chaplain. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. CARRY-OVER VACATION DAYS: David Taylor made a motion to approve the following requests for carry-over of vacation days from 1990 into 1991 contingent upon the employee using them by the end of the first quarter. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. Morris Hensley Wanda Lowry Jack Spears Harvey Kirby 5 days 3 days 4 days 2.5 days CONTRACT WITH CAMPBELLt KYLE AND PROFFFITT/ZONING UPDATE: David Taylor made a motion to approve the contract with Campbell, Kyle and Proffitt for the up-dating of zoning ordinances. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. CONTRACT WI'TH E.F. HARDING PAVING CO./ROLLING MEADOWS & WALTER'S ROLLING ACRES/SANITARY SEWER AND WATER DISTRIBUTION SYSTEMS: A motion was made by David Taylor to approve contracts with E.F. Harding Paving Company for the construction of Rolling Meadows and Walter~'s Rolling Acres sanitary sewer and water distribution projects to be started and completed in the spring of 1991. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. The contract for Rolling Meadows is for $225,077.15 and Waiter's Rolling Acres is $229,919.65. ~he-mot-i-on was--seconded--by--Mayor--Hancock. 'A~l-l--members--voted--aye. Mot'i-on--- SIDEWALK PI~OJECT.RECOMMENDATION AND AWARD OF CONTRACT: Based on Don Silvey's'recommendation, Mayor Hancock made a motion to approve and award the bid for the 1991 sidewalk project to D. R. Childs in the amount of $99,607.00.~.'The motion was seconded by David Taylor. All members voted aye. Motion carried. There being no further business before the Board the meeting was duly adjourned. A~PROVED /