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Home My WebLink AboutBPW-11-05-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES NOVEMBER 5, 1990 ONE CIVIC SQUARE COUNCIL CHAMBERS 5:15 P.M. The meeting was called to order by Mayor Dorothy J. Hancock. Members in attendance were David Taylor and Billy Walker. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: Mayor Hancock made a motion to approve the minutes of October 15, 1990. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. ADDITION TO AGENDA: Mayor Hancock made a motion to add to the agenda the award of bids, water distribution system and sanitary sewer plans for Rolling Meadows. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. CLAIMS: David Taylor made a motion to approve claims dated 10/26/90 in the amount of $37.26. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. David Taylor moved to approve the claims dated 10/26/90 in the amount of SI,192,443.85. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. BIDS/POLICE CARS: Bids for police cars were opened by Steve Andrews, assisted by Police Chief Gary Barney. There was a bid submitted by FAX from Osgood that was not acceptable. The bids from Don Hinds, Dellen Olds, Blossom Chevrolet, Weise Ford and Paul Harvey were not in proper form. They did not have a bid bond nor a non-collusion affidavit. Dan Young Chevrolet had a bid for Chevrolet Luminas in the amount of $12,976.48 per vehicle. That bid was in proper form. Billy Walker made a motion to allow the Chief to study the bids and to have Steve Andrews review the advertisement and come back with a recommendation on 11/19/90. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. AWARDING OF BIDS: Jim Dougherty, Utilities Manager made a recommendation to award the bid for chemicals (Chlorine 150~, Chlorine 2000~, Sodium Fluoride, HTN) to Jones Chemicals. Billy Walker so moved. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Jim Dougherty made a recommendation to award the Rock Salt bid to Morton Salt. Billy Walker so moved. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Jim Dougherty made a recommendation to award the bid for water meters to Ropes. Mayor Hancock so moved. Billy Walker seconded the motion. Ail members voted aye. Hotion carried. Jim Dougherty made a recommendation to award the backhoe bid to Rudd. Billy Walker so moved. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Based on a recommendation by Don Silvey, David Taylor made a motion to award the bid for sanitary sewer and water distribution system improvements for both Rolling Headows and Walter's Rolling Acres to F. E. Harding, Co., Inc. based on the Alternate 2 bid. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. Hayor Hancock made a motion to accept the bid for computer equipment for the engineer's office to A.C.C.S. in the amount of $26,53~.00, It was the highest bid but the choice was based on the other bidders not having the following: -Critical software packages were omitted from the bid. - Critical hardware was bid incorrectly and would not work. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. REQUEST TO APPOINT FULL-TIME BAILIFF: A motion was made by Mayor Hancock to appoint Daniel Horton as a probationary reserve officer and court bailiff. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. STREET LIGHT REQUEST/INTERSECTION OF CAREY ROAD & HAWTHORNE DRIVE WEST- Billy Walker made a motion to approve the installation of one (1) 400 Watt high pressure sodium lamp which leases at $11.26 per month for the intersection of Carey Road and Hawthorne Drive. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. AUTHORIZATION OPERATIONS & NLAINTENANCE MANUAL/WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT: Mayor Hancock made a motion to allow Commonwealth Engineers to make revisions to the Operations and Maintenance Manual for the plant. Estimated costs for these services, with a cost fixed fee basis, as detailed in the agreement of Harch 7, 1988, is $26,080.00 plus $3,920 fixed fee. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. CHANGE ORDER CARMEL WASTEWATER TREATMENT PLANT IMPROVEMENT: A motion was made by Billy Walker to approve change order ~3 on Job ~S8815 in the amount of an additional $4,940.45. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. The following is a description of change: Delete the aluminum motor operator covers for the nine (9) overhead doors in the Haintenance Building. Delete the expanded polystyrene insulation for the Haintenance Building Roof and add polyisocyanurate insulation. Delete the interior coiling overhead door in the Haintenance buidling, add a sectional overhead door and add a block lintel for the interior overhead door. Add installation of the new primary electric service, conduit and wiring to be provided by Indianapolis Power and Light. ADDITIONAL SEWER & WATER AVAILABILITY/ CARMEL CHIROPRACTIC CLINIC: Billy Walker made a motion to approve additional sewer and water availability in the amount of 1.8 E.D.U.s, not to exceed an average daily flow of 540 gallons for the Carmel Chiropractic Clinic, 172 East Carmel Drive. The motion was seconded by David Taylor. All members voted aye. Motion carried. PETTTION OF ANNEXATION/TINGLE PROPERTY: A motion was made by Mayor Hancock to recommend the annexation of the Tingle property located at 10425 North Gray Road into the City of Carmel. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. PERFORMANCE BOND RELEASER: Billy Walker made a motion to approve the following performance bond releases. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. (SEE ORIGINAL MINUTE FOR DETAILS) ACCOUNTING AGREEMENT/ H.J. UMBAUGH AND ASSOCIATES: A motion was made by Billy Walker to approve the accounting agreement between the City of Carmel and H.J. Umbaugh and Associates to provide assistance in financing the water utility improvement project for the City of Carmel. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Williamson Run Sec 5 Lake Forest Sec I Lake Forest Sec II Lake Forest~ Sec III Lake Forest Sec 4 Rohrer Meadows Sec I Rohrer Meadows Sec II Rohrer Woods Sec I Rohrer Woods Sec II Street Signs, Monuments & Markers Streets, Street Signs Streets, Street Signs Storm Sewers, Water, Sanitary Sewers, Curbs & Gutters Storm Sewers, Water, Sanitary Sewers, Curbs & Gutters Streets, Street Signs, Monuments & Markers Curbs & Gutters, Sanitary Sewers Streets, Street Signs, Sidewalks, Monuments & Markers Streets, Street Signs, Sidewalks, Monuments & Markers (See Attached letter of November 5, 1990 - Tom Welch - Detail List) ACCOUNTING AGREEMENT/ H.J. UMBAUGH AND ASSOCIATES: A motion was made bY Billy Walker to approve the accounting agreement between the City of Carmel and H.J. Umbaugh and Associates to provide assistance in financing the water utility improvement project for the City of Carmel. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. RESOLUTION PROVIDING FOR THE TEMPORARY TRANSFER OF CITY OF CARMEL PERSONAL PROPERTY TO THE HAMILTON COUNTY PROBATION DEPARTMENT: A motion was made by David Taylor and seconded by Billy Walker to approve a resolution providing for the temporary transfer of Carmel personal property to the Hamilton County Probation Department for a period of 24 months. All members voted aye. Motion carried. CHANGE ORDER/ WATER DISTRIBUTION SYSTEM IMPROVEMENTS/JOB NO. W8814- 07: A motion was made by Billy Walker and seconded by David Taylor to approve change order %2, job no. W8814-07 for the Water Distribution System Improvement Project for an additional cost of $5,383.71 for boring under US 31 at 146th Street. Ail members voted aye. Motion carried. There being no further business before the Board of Public Works the meeting was duly adjourned. APPROVED ATTEST RESOLUTION PROVIDING FOR THE TEMPORARY TRANSFER OF CITY OF CARMEL PERSONAL PROPERTY TO THE HAMILTON COUNTY PROBATION DEPARTNENT: A motion was made by David Taylor and seconded by Billy Walker to approve a resolution providing for the temporary transfer of Carmel personal property to the Hamilton County Probation Department for a period of 24 months. Ail members voted aye. Hotion carried. CHANGE ORDER/ WATER DISTRIBUTION SYSTEM IMPROVEMENTS JOB NO. W8814-07 A motion was made by Billy Walker and seconded by David Taylor to approve change order ~2, job no. W8814-07 for the Water Distribution System Improvement Project for an additional cost of $5,383.71 for boring under US 31 at 146th Street. Ail members voted aye. Hotion carried. There being no further business before the Board of Public Works the meeting was duly adjourned. APPROVED Dorothy J. Hancock, Mayor ATTEST Susan W. Jones Clerk-Treasurer