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Home My WebLink AboutBPW-11-19-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY NOVEMBER 19, 1990 ONE CIVIC SQUARE COUNCIL CHAMBERS 5:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members David Taylor and Billy Walker were also present. HINUTE$: Mayor Hancock offered the following changes to the minutes of November 5, 1990: 1.) Page 2 - the wording on the bids for the computer for the engineer's office be changed. 2. The section concerning the court bailiff had a motion but no second and no vote. 3. The Hayor requested a detail of change order ~3 4. David Taylor wanted the Dan Young to say Dan Young Chevrolet under the heading of police car bids. David Taylor made a motion to table the approval of the minutes until the changes were made. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. CLAIMS: Billy Walker made a motion to approve claims dated 11/9/90 in the amount of $3,967.23. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve claims dated 11/8/90 in the amount of $487,040.85. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. David Taylor made a motion to also approve a claim in the water utilities for $9.00 for a filing fee for a lien. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. Clerk-Treasurer Susan Jones explained that from now on the claims docket would reflect the day the checks are printed but the checks will be dated the day they are going to be mailed. She stated she had received complaints from vendors thinking or assuming that her office was holding up the checks. The fact is the che~ks are held waiting on BPW approval. BID/CPD POLICE CARS: Mayor Hancock made a motion to reject all bids received and to accept the state bid and to allow the Chief of Police to write a letter of intent to Osgood Chevrolet reserving new police cars for Carmel from the state bid. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. PAYROLL ADMINISTRATOR REPLACEMENT CLERK-TREASURER: Billy Walker made a motion to approve the contract between Tom Featheringill and the Clerk-Treasurer in the amount of $10.00 per hour contingent upon a letter from Mr. Featheringill accepting such an offer. Hr. Featheringill will work with the payroll administrator until she leaves employment with Carmel, no later than February 1, 1990. Hr. Featheringill will be paid under the line item of software support out of the Clerk's budget. CONTRACT WITH SOLUTIONS GROUP NEW FEE AMOUNT FOR 1990; David Taylor made a motion to table this item until such time as a new contract could be submitted to show that the amount would not exceed the $30,000 limit placed on this line item by the City Council. David Taylor objected to the amount being paid to Solutions Group saying he thought it was high. Hr. Taylor also said he wanted the contract to spell out the kind of system support that Solutions Group provides or will provide to the City. Mr. Taylor even suggested that perhaps the City should hire someone full-time to take care of the e~tire City's needs. Clerk-Treasurer, Susan Jones explained this was all discussed with the Council during budget meetings and was approved by the Council. A more detailed contract would come back for the December 3, 1990 meeting. Clerk-Treasurer Jones did explain this was the exact same format that has been used with Solutions Group for the past three years and the State Board of Accounts has had no problem with it. Hr. Taylor also stated he wanted the maximum amount spelled out in the contract. Jones explained it was illegal for the Clerk to exceed the line item. Taylor said he was aware of that but still wanted it in the contract. SPECIAL MEETING OF BPW: David Taylor made a motion to approve a special meeting of the Board of Public Works for the approval of claims only for December 21, 1990. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. CPD PROMOTIONS: David Taylor made a motion to approve the following promotions effective January 5, 1991: David Strong to Patrolman 1st Class Leland C. Goodman to Patrolman 1st Class Tracy L. Taylor to Patrolman 1st Class Gregory Gross to Patrolman 1st Class Charles Harting to Patrolman 1st Class Donald G. Poorman to Patrolman 2nd Class L. Dianne Frewer to Administrative Assistant II The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. Donald Poorman's promotion is contingent upon passing the FT0 testing. BOND RELEASES: Billy Walker made a motion to approve the bond releases for Westpark at Springmill, Section II for street signs, exterior sidewalks and monuments and markers. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve the bond release for Woodgate, Section V for sanitary sewers and storm sewers. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve the bond release for Williamson Run, Section II for curbs and gutters. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. ENCROACHMENT ON EASEMENT/120 EAST MAIN STREET/PSI: Billy Walker made a motion to approve the installation of a security light to provide lighting on the front of their building and on the parking lot. Silver Companies, owners of the strip mall at 120 East Main will pay all expenses. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. SEWER AVAILABILITY/HAZEL FOSTER, CHERRY TREE PROPERTY: A motion was made by Billy Walker and seconded by David Taylor to allow the existing farm house to pay availability on one acre containing the house and when and if the property is developed, then the rest of the ground is charged the availability, which is a one time only fee. Ail members voted aye. Hotion carried. APPOINTMENTS TO POSITIONS OF BATTALION CHIEFS EFFECTIVE JANUARY 5. 1991: Nayor Hancock made a motion to approve Captain Stanley Callahan, Captain Donald Bauer and Captain Gary ~ufek to the position of Acting Battalion Chief until January 5, 1991 at which time they will become full ranking Battalion Chiefs. The motion was seconded ~y David Taylor. Ail members voted aye. Hotion carried. REQUEST TO HIRE CONSULTANT FOR FIRE STATION ~i/ROOF PROBLEM. A motion was made by David Taylor and seconded by Billy Walker to enter into an agreement with HG Roofing in an amount to not exceed $1000.00 for the inspection and report on the roof problem for Fire Station ~1. Ail members voted aye. Hotion carried. PRELIMINARY APPROVAL/SIDEWALK PLAN: A motion was made by Billy Walker and seconded by David Taylor to approve the sidewalk plan as submitted by Don Silvey to the Board of Public Works. Ail members voted aye. Motion carried. The Clerk-TreaSurer was not presented a copy of this document until after it had been passed and signed. ADVERTISEMENT FOR BIDS/SIDEWALK PROJECT: Don Silvey presented an advertisement for bids for sidewalks that was signed by the Mayor. PARTIAL SUBSTANTIAL COMPLETION/CARMEL WASTEWATER TREATMENT PLANT: David Taylor made a motion to approve the partial substantial completion for one (1) robicon variable frequency drive at the 106th street lift station. The motion was seconded by Billy Walker. All members voted aye. Motion carried. LONGEVITY DETERMINATION FOR DAVID BRANDT: Billy Walker made a motion to grant the full year longevity to David Brandt even though he did not begin work with the City until July 2, 1990 (July 1, 1990 was a Sunday and July 2, 1990 was the first work day). The motion was seconded by David Taylor. All members voted aye. Motion carried. There being no further business before the BPW the meeting was duly adjourned. ATTEST APPROVED