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HomeMy WebLinkAboutBPW-10-15-90CARMEL BOARD OF PUBLIC WORK8 AND 8AFETY MEETING MINUTE8 OCTOBER 15, 1990 5:15 P.M. CARMEL CITY HALL ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works and Safety was called to order by Chairman Dorothy J. Hancock. Members David Taylor and Billy Walker were present. Also in attendance were City Attorney Steve Andrews and Clerk- Treasurer Susan Jones. MINUTES: Mayor Hancock offered an amendment to the minutes under "MINUTES", page 1, 8th paragraph down. The Mayor wanted it stated that she did not vote on the approval of the minutes because she was not in attendance for that meeting. With that correction, the Hayor made a motion to approve the minutes as written. The motion was seconded by Billy Walker and all members voted aye. Hotion carried. CLAIMS: David Taylor made a motion to approve the claims dated 9/30/90 in the amount of $40.92. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Hayor Hancock made a motion to approve the claims dated 10/10/90 in the amount of $655,493.53. This total does not include the claim to the Hamilton County Treasurer in the amount of $3,033.61 because the check was voided and re- issued on the claim docket dated 10/15/90 in the amount o~ $3,000.85. The motion was seconded David Taylor. Ail members voted aye. Hotion carried. David Taylor made a motion to approve claims dated 10/15/90 in the amount of $151,821.10. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. HAILING CHECKS PRIOR TO BPW APPROVAL: Clerk-Treasurer Susan Jones read the attached prepared statement that was sent to members of the City Council, members of the Board of Public Works, Mayor Hancock and the press. The statement involved the ClerkTreasurer's office ~ailing checks prior to Board of Public Works approval. BIDS: Bids for rock salt, chlorine gas, sodium fluoride, HTH, Water Meters and a backhoe loader for the south plant were opened by Steve Andrews and Jim Dougherty, Utilities Manager. (See attached listing of bids.) Billy Walker made a mo~ion to take the bids under advisement and return at the next meeting with a recommendation. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Bids for computer equipment for the engineer, s office were also opened. (See attached list.) City Engineer, Tom Welch assisted Steve Andrews with opening the bids. Billy Walker made a motion to take the bids under advisement and return at the next meeting with a recommendation. David Taylor seconded the motion. Ail members voted aye. Hotion carried. Bids for a water distribution system and sanitary sewers for Walter's Rolling Acres and Rolling Meadows Subdivision were opened by Steve Andrews and Don Silvey of Commonwealth Engineers. (See attached list of bids.) Hayor Hancock made a motion to allow Don Silvey to review the bids during the remainder of the meeting and return at the end of the agenda with a recommendation. The motion was seconded and all members voted aye. Hotion carried. RESOLUTION TO ESTABLISH THE POSITION OF BAILIFF AND DEPUTY BAILIFF WITHIN THE CARMEL METROPOLITAN POLICE DEPARTMENT: David Taylor made a motion to adopt Resolution 10-15-9o-1 which calls for the position of bailiff and deputy bailiff within the Carmel Police Department. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. The Clerk-Treasurer stated that the 1991 salary ordinance does not have a position or pay listed for a deputy bailiff and that Council will have to amend the 1991 salary ordinance in order to pay this position. The motion was amended to include this recommendation to the City Council. Ail members voted aye. Hotion carried. SEWER & WATER AVAILABILITY REQUEST/SEYMOUR HOFFMAN, 4262 EA8T ll6TH STREET- City Attorney Andrews and Consulting Engineer Don Silvey explained the solution to the problem of getting Seymour Hoffman and the Cavanaughs hooked on to the city water and sewer systems. It was explained that Hr. Silvey had been down in the manhole and established that a stub does exist. It would be possible to extend the stub over to the Cavanaugh and Hoffman properties and put in another manhole. Others behind the property could hook on if they desired. Steve Andrews explained that easements would be needed from the Cavanaughs, Hoffmans and from the Bradford Place Homeowners Association. Also, there is a wall in front of the subdivision that would need to be dismantled and reassembled after the project. Andrews stated the City would do the work as a public works project, since it involves two families, and that he would do all the legal work necessary for this project. Hr. Hoffman questioned the timetable on this project. Andrews said he would begin work on it as soon as possible and that work would entrance off Carmel Drive. The motion was seconded by David Taylor. All members voted aye. Motion carried. TABLED ITEMS ON THE AGENDA: Mayor Hancock made a motion to table agenda items %7, 98 and %11 until the next meeting. The motion was seconded by David Taylor. All members voted aye. BIDS FOR ROLLING MEADOWS AND ROLLING ACRES: Don Silvey stated the engineer's estimate for the two projects was $250,000 and, according to his calculations and tabulations, it would be best to wait until next spring to do the work. If the city waits until spring, it will save approximately $46,000 on this project. Mr. Silvey will return at the next BPW meeting with a formal recommendation. There being no further business before the Board the meeting was duly adjourned. APPROVED j, ATTEST~ probably take place next spring. He agreed with Don Silvey that it would take approximately 90 days to get an easement from Bradford Place and go through the bidding process. Billy Walker made a motion to go ahead and expedite this project and get the necessary easements and get this problem resolved. The motion was seconded by David Taylor. Ail members voted aye. Hotion ~arried. CHECK RELEASE POLICY: Clerk-Treasurer Susan ~ones stated she has referred the matter to the State Board of Accounts and would report back to the Board as soon as she had their opinion. David Taylor made a motion to table this item. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. PERFORMANCE BOND RELEASE/CP MORGAN: Mayor Hancock made a motion to remove this item from the agenda. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. SEWER AVAILABILITY/704 WEST MAIN~ LOT 13 THORNHURST: Mayor Hancock made a motion to approve sewer availability in the amount of 1 EDU, not to exceed an average daily flow of 300 gallons, subject to an agreement that the lot be annexed into the city when asked. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. MILLER AUTO CARE/410 SOUTH RANGE LINE ROAD/ THREE COHHERCIAL CURB CUTS AND SEWER & WATER AVAILABILITY: Billy Walker made a motion to approve the curb cuts as submitted to the engineer's office and to approve sewer & water availability in the amount of.98 EDUs, not to exceed an average daily flow of 294 gallons. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. CARMEL CLAY SCHOOL CORPORATION: Robert Campbell of Campbell, Kyle & Proffitt law firm presented, on behalf of the Carmel Clay School Corporation, the expansion project for the new high school and athletic facilities. Hr. Campbell was asking for conceptual approval from the Board of Public Works of the vacation and the reconfiguration of part of the right-of-way of Second Street N.E. and Audubon Drive adjacent to Carmel High School. Hr. Campbell presented the traffic plan to the Board and asked for conceptual approval. The Hayor thanked Hr. Campbell for his presentation and stated she appreciated the cooperation with the school and the city but it would be impossible to conceptually approve anything since the Plan Commission, Board of Zoning and Appeals, Department of Community Development and Engineer's office were all apart of this enormous project. COHHERCIAL DRIVE CUT/STANDARD LOCKNUT/1212 SOUTH PJkNGE LINE ROAD: Billy Walker made a motion to approve the request to widen the entrance off Carmel Drive. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. TABLED ITEMS ON THE AGENDA: Mayor Hancock made a motion to table agenda items ~7, ~8 and ~11 until the next meeting. The motion was seconded by David Taylor. Ail members voted aye. BIDS FOR ROLLING MEADOW AND ROLLING ACRES: Don Silvey stated the engineer's estimate for the two projects was $250,000 and, according to his calculations and tabulations, it would be best to wait until next spring to do the work. If the city waits until spring, it will save approximately $46,000 on this project. Hr. Silvey will return at the next BPW meeting with a formal recommendation There being no further business before the board duly adjourned. APPROVED Dorothy J. Hancock, Mayor ATTEST Susan W. Jones, Clerk- Treasurer