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HomeMy WebLinkAboutBPW-09-17-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES SEPTENBER 17, 1990 5:15 P.M. COUNCIL CHAMBERS ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works and Safety was called to order by member David Taylor. Hember Billy Walker was present with City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones. ADDITIONS TO AGENDA- David Taylor made a motion to add the following items to the agenda: 1. Church World Services/Crop Walk/New Route 2. Signing of Plat for Westpark, Section II 3. Annexation of Timbercrest Bend and Water and Sewer Availability FOP/5 Mile Run Claims - $201.50 for Ehmans Sawmill $850,000 (Transfer from Depreciation to Wastewater Treatment Plant Expansion) $400,000 (Transfer from Sewer Construction 80 to Wastewater Treatment Plan Expansion) The motion to add these items to the agenda was seconded by Billy Walker. Ail members voted aye. Motion carried. MINUTES: Billy Walker made a motion to approve the minutes of August 20, 1990. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve the minutes of September 4, 1990. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. TPJkNSFERS: Billy Walker made a motion to approve the additional appropriations in the form of a Resolution ~9-17- 90-1 in the amount of $3,500 for both water and sewer within the Board of Public Works budget for office supplies. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. David Taylor made a motion to recommend approval to the Carmel City Council for the transfer of funds within the water and ~ewer budget for the Hayor in the amount of $28.44 from office equipment (water) into long-term debt and $439.16 from office equipment (sewer) into long-term debt. The motion was seconded by Billy Walker. All members voted aye. Hotion carried. CLAIMS- David Taylor made a motion to approve a claim in the amount of $850,000 from the sewer depreciation account ~652 to wastewater treatment plant expansion fund ~611. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. David Taylor made a motion to approve a claim in the amount of $400,000 from Sewer Construction 80 fund ~661 to wastewater treatment plant expansion fund ~611. The motion was seconded by Billy Walker. Ail members voted aye. David Taylor made a motion to approve a claim in the amount of $201.50 for Ehmans Sawmill. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Billy Walker made a motion to approve claims dated 8/31/90 in the amount of $7,654.63. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Billy Walker made a motion to approve claims dated 9/10/90 in the amount of $257,448.91. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. David Taylor made a motion to approve claims dated 9/12/90 in the amount of $247,699.16. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. A motion was made by Billy Walker to approve a claim in the amount of S16.00 to Indiana Oxygen and to approve a claim in the amount of $1,680 to General Electric. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. ADDITION TO AGENDA: A motion was made by Billy Walker ~ contract from A & F Engineering to the agenda. The motion was seconded by David ~aylor. Ail members voted aye. Hotion carried. RESOLUTION ESTABLISHING POSITION OF BALIFF: Steve Andrews asked to have this tabled until October 1, 1990. Billy Walker so moved. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. FOP/5 MILE RUN: Tim Zellers (CPD) explained the route to the Board of Public Works. Billy Walker made a motion to approve the run contingent upon the Clerk-Treasurer receiving a certificate of insurance. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Billy Walker also advised Officer Zellers to consider changing the route of the run for next year to avoid 126th Street. SAFCO DEVELOPMENT/RELOCATION OF ENTRYWAY SIGNS: Billy Walker made a motion to deny the request of Safco Development to relocate an entryway sign in the median of the entryway to the subdivision known as Ashton. David Taylor seconded the motion. Ail members voted aye. Hotion carried. RECOHHENDATION OF ANNEXATION/ASHTON: Billy Walker made a motion to recommend the annextion of the Ashton Subdivision to the City Council. The annexation also includes the south half of 146th Street and the west half of Hazeldell Road. David Taylor seconded the motion. Ail members voted aye. Hotion carried. ANNEXATION OF WOODFIELD SECTION 7A: Billy Walker made a motion to recommend the annexation of Woodfield Section 7A to the City Council. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. STORM DRAIN EASEMENT/Lot 87/ADDITION TO AGENDA: Billy Walker made a motion to add to the agenda the acceptance of a storm drain easement for lot 88 in Cool Creek North. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Billy Walker made a motion to accept the storm drain easements for Lots 87 and 88 in the Cook Creek North subdivision. David Taylor seconded the motion. Ail members voted aye. Hotion carried. TRAFFIC SIGNAL/MEDICAL DRIVE AND RANGELINE ROAD/CONTRACT WITH A & F ENGINEERING: William Fehribach of A & F Engineering explained the construction portion of the traffic signal to be installed at Hedical Drive and Range Line Road would be paid for by federal funds and the engineering portion would be paid from a combination of both state and federal funds. Mr. Fehribach went on to say that the City would have to pay the engineering fees up front and then would eventually be reimbursed by the grant should the grant be received by the City. To date, the City has not received the grant. Steve Andrews asked Clerk-Treasurer Susan Jones if she knew what fund this contract for engineering would be paid out of. Hr. Andrews said he assumed it would be from the Local Roads and Streets Fund. The Clerk-Treasurer said she knew nothing about this but unless it was coming from an already approved line item, an additional appropriation would have to be made regardless of whether it was a grant or not. Billy Walker made a motion to approve the plan for the traffic signal to be constructed at Hedical Drive and Range Line Road. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Steve Andrews stated an ordinance would need to be passed by Council to allow the automatic traffic signal at that intersection. Billy Walker made a motion to approve the contract,with A & F Engineering in the amount of $10,950 subject to the financing and funding approval of the City Council and the State Board of Tax Commissioners for the additional appropriation. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. WATER SEWER AVAILABILITY LOT 53 FLAIR NORTH, SECTION 2/SE CORNER OF LARK DRIVE AND PARKVIEW PLACE: A motion was made by Billy Walker and seconded by David Taylor to approve water and sewer availability in the amount of 3.2 EDUs not to exceed an average daily flow of 960 gallons and to approve a curb cut as submitted to the City Engineer's office for lot 53 Flair North, Section 2. Ail members voted aye. Motion carried. TIMBER CREST BEND/SIDEWALK RELOCATION/SEWER AVAILABILITY: A motion was made by Billy Walker to approve the request to reduce the widening of 126th Street from 15 feet total pavement with a 3 foot shoulder on the north side of the center line to 12 feet of pavement and 2 foot shoulder to vary the standard location of the sidewalk. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. David Taylor made a motion to approve sewer availability on an out lot located between Carrington Woods and Timber Crest Bend, in the amount of 1 EDU not to exceed a maximum daily flow of 300 gallons contingent upon receiving a letter from Tom Barnes stating he has no objection to annexation. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. Hr. Barnes also made a request for street lights and the extension of the water main. Hr. Barnes was instructed to come back to the Board with back-up information. NEW HIRE/CARMEL POLICE DEPARTMENT: A motion was made by Billy Walker and seconded by David Taylor to hire Todd Graham and Scott Moore as 3rd Class Patrolmen with a starting salary of $869.23 biweekly on October 7, 1990 contingent upon both men passing all the blood tests. Ail members voted aye. Hotion carried. Assistant Chief Don Allen stated that all the tests results were back except for the blood tests. BLOCK PARTY/ROLLING SPRINGS: A motion was made by Billy Walker and seconded by David Taylor to allow a block party on Rolling Springs Court on Saturday, September 29, 1990 from 8:00 p.m. until 10:00 p.m. contingent upon receiving a waiver of liability from Cheryl Troyer (neighbor who is sponoring the party), proper signs (flashing barricades) and proper lighting. Ail members voted aye. Motion carried. Mrs. Troyer was instructed to get with David Klingensmith about borrowing the flashing barricades. SUBSTANTIAL COMPLETION/WASTE WATER TREATMENT PLANT IMPROVEMENT /HIGH LIFT LOADER (SLUDGE LOADER): A motion was made by Billy Walker and seconded by David Taylor to accept the certificate of substantial completion on project #S8815 for a high lift loader. Ail members voted aye. Hotion carried. David Taylor made a motion to authorize Billy Walker to sign said certificate. The motion was seconded by Billy Walker. All members Voted aye. Hotion carried. LEASE AGREEMENT/CITY OF CARMEL AND UTILITIES: A motion was made by David Taylor and seconded by Billy Walker to accept the lease between the City of Carmel and the utilities companies for their share of rent for Civic Square in the amount of $90,000 per year payable on Hay 1 and November 1 and to authorize the Hayor to sign the lease. The motion went on to instruct the Clerk-Treasurer to bill the utilities company for 5/12 of $90,000 for the year 1990. Ail members voted aye. Hotion carried. STREET LIGHT/WATERFORD SUBDIVISION: A request was made by John Lippman of 3040 Gorham Court to ask the city to pay for the monthly charge on street lights for additional lights to be installed in the Waterford Subdivision. Because these streets are not dedicated streets and are private the request was tabled through a motion made by Billy Walker and seconded by David Taylor. Ail members voted aye. Hotion carried. City Engineer Tom Welch was instructed to check and see if the city has ever done this before. FINDERS FEE/WILLIAM PIERSON: Billy Walker made a motion to approve the contract with William R. Pierson for finders fees for the City of Carmel and authorized the Hayor to sign said agreement. The motion also changed the contract to read that payment would be made to William Pierson within 45 days rather than 10 days. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Hr. Pierson finds unclaimed money and for a 10% fee collects that money and turns it over to the General Fund. Steve Andrews stated he didn't have a problem with it and that the Clerk-Treasurer checked with the State Board of Accounts and they didn't have a problem with it so long as Hr. Pierson doesn't receive his money before the City receives the unclaimed money and it clears the bank. CHURCH WORLD SERVICE/CROP WALK: A motion was made by Billy Walker to approve the new route as submitted for the Church World Service Crop Walk contingent upon the certificate of insurance being changed from "Office of the Hayor" to "City of Carmel." The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. The walk is to be held on October 14, 1990. WESTPARK SECTION II/SIGNING OF PLATS: David Taylor made a motion to sign the plats for Westpark Section II. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. NO SMOKING / CITY HALL-DISCUSSION: David Taylor brought up the problem of continued smoking in City Hall as outlined in City Attorney Andrews explained that an ordinance would have to be passed by city Council in order to have penalities attached. Mr. Taylor also asked if signs could be put throughout the building. Terri Carter, Executive Assistant to the Mayor stated she had ordered signs and they were due in any day. Billy Walker asked to be advised if it continues. There being no further business before the Board of Public Works the meeting was adjourned. ATTEST city Attorney Andrews explained that an ordinance would have to be passed by City Council in order to have penalities attached. ' Mr. Taylor also asked if signs could be put throughout the building. Terri Carter, Executive Assistant to the Mayor stated she had ordered signs and they were due in any day. Billy Walker asked to be advised if it continues. There being no further business before the Board of Public Works the meeting was adjourned. ATTEST /