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Home My WebLink AboutBPW-08-20-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES 5:15 P.M. AUGUST 20, 1990 COUNCIL CHAMBERS ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members David Taylor and Billy Walker were in attendance. Also in attendance were City Attorney Steve Andrews and Clerk- Treasurer Susan W. Jones. MINUTES: Mayor Hancock offered the following amendments to the minutes of August 6, 1990. 1.) Under the subject of bids, the words "for the salt barn" should be included. 2.) Under vending agreement, the word "another" should be changed to "other" and add the word "the" and "party" before and after the word other. With those corrections the Hayor moved the minutes be approved. The motion was so moved by David Taylor. Billy Walker seconded the motion and all members voted aye. Hotion carried. CLAIMS: Billy Walker made a motion to approve claims dated 7/31/90 in the amount o~ $190.76. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. David Taylor made a motion to approve the claims dated 8/13/90 in the amount of S5,487,888.69. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Billy Walker made a motion to approve the claims dated 8/14/90 in the amount of $565,924.30. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve the claims dated 8/17/90 in the amount of $10,000,000.00. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. BID RECOMMENDATION/SA~LT BARN: Street Commissioner, David Klingensmith recommended to the BPW that Lewis Linder be awarded the bid for the construction of a new salt barn in the amount of $47,974.00. Hayor Hancock made a motion to accept the recommendation of Commissioner Klingensmith and award the bid to Lewis Linder. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. COHHUNICATIONS CENTER/APPROVAL OF INSIGNIA: Mayor Hancock made a motion to add the approval of the Communications Center insignia to the BPW agenda. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Robert Nibarger of the Carmel Police Department presented the new insignia to the board for their approval. Billy Walker made a motion to approve the insignia. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. ADDITIONS TO AGENDA: Mayor Hancock made a motion to add the over payment of a utilities bill and a contract for beeper service for Carmel Police Department to the agenda. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. RESOLUTION TO ESTABLISH POSITION OF COURT BAILIFF: Steve Andrews asked that this item be tabled under old business one more time and hopefully he will have something for the next meeting. Hayor Hancock so moved. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. CHURCH WORLD SERVICE (CROP)/6.2 MILE Walk-a-Thon: Mr. Dave Carter presented the proposed route for the church world service walk-athon to be held in Carmel on October 14, 1990. Billy Walker made a motion to table this agenda item until the route had been changed. Hr. Carter's route included many busy streets in Carmel and the crossing of Keystone Avenue. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. BREAKFAST SERTONLA CLUB/WALKRUN: Mayor Hancock made a motion to approve the request for a 1OK run sponsored by the Breakfast Sertoma Club to be held on September 19, 19~0. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. REQUEST FOR BLOCK PARTY/PICNIC/WEMBLY COURT. AUGU8T 25. 1990: Billy Walker made a motion to approve a request for a block party to be held on Wembly Court on August 25th with the stipulation that an off-duty patrol car be placed across the cul de sac and also pending the city receiving a consent from the neighborhood association asking for the association to accept the liability in lieu of the insurance requirement. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. REQUEST FOR TEMPORARY STREET CLOSING/ WOODLAND SPRINGS HOMEOWNERS ASSOCIATION/AUGUST 20, 1990: Billy Walker made a motion to approve a request from the Woodland Spring Homeowners Association to allow a parade on Lakeshore Drive East from 12:30 p.m. to 1:00 p.m. contingent upon receiving a consent from the neighborhood association accepting the liability in lieu of the insuFance and to have a patrol car in front of the parade and behind the-parade. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. REQUEST FOR SEWER AND WATER AVAIABILITY/LOTS 5 & 6/THORNHURST ADDITION: A motion was made by Billy Walker and seconded by David Taylor to granS sewer and water availability to lots 5 & 6 of the Thornhurst addition in the amount of 2 EDUs, not to exceed an average daily flow of 600 gallons. Ail members voted aye. Hotion carried. SEWER AND WATER AVAILABILITY/CURB CUT/ENCLAVE OF CARMEL: Mayor Hancock made a motion to approve sewer and water availability in the amount of 49 EDUs, not to exceed an average daily flow of 14,700 gallons for the Enclave of Carmel located at 126th and Keystone subject to Plan Commission approval. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. A motion was made by Billy Walker and seconded by David Taylor to approve the curb cut directly across from Mohawk Hills entrance and on the back end of the project to extend Melark Drive as submitted to the City Engineer's office. Ail members voted aye. Hotion carried. Hayor Hancock made a motion to grant permission for a center island for the purpose of planting and that the owner will maintain the island. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. CLEANING SERVICE/CPD STATION: Mayor Hancock made a motion to approve the cleaning contract between M & R Enterprises in the amount of $1,250.00 per month. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. Assistant Chief Don Allen explained to the Board that the previous contract with Touch of Class Cleaning Service was terminated due to poor service. CHANGE ORDER/WATER DISTRIBUTION SYSTEN IMPROVEMENTS/JOB W8814-07: A motion was made by Billy Walker to approve change order number 1 for an increase in the amount of $18,481.00 in order to add additional items to the original job. The additional work in for 460 feet of water main north of Smokey Row Road along Gray Road. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. ADDITIONAL SEWER AND WATER AVAILABILITY/MARATHON STATION ON RANGE LINE ROAD A motion was made by Billy Walker and seconded by David Taylor to grant additional sewer and water availability in the amount of 6.3 EDUs for the Marathon Station located at 1708 East ll6th Street. Ail members voted aye. Hotion carried. LEASE BETWEEN UTILITIES AND CITY OF CARMEL: A motion was made by David Taylor and seconded by Billy Walker to table this item on the agenda until the next meeting. Ail members voted Walker and seconded by David Taylor to transfer the electric service for a street light at Woodacre Park from the property owners to the city. All'members voted aye. Motion carried. PERFORMANCE BOND RELEASES: David Taylor made a motion to approve ,the following bond releases. The motion was seconded by Mayor Hancock and all members voted aye. Motion carried. Resolution 8-20-90-1 Resolution 8-20-90-1 Cricklewood Cricklewood Streets & Curbs $34,558 Monuments & Markers 1,600 Water Lines 25,985 Sanitary Sewers 35,393 Storm Sewer 25,578 REQUEST FOR PARTIAL BLOCK OF STREET DUE TO CONSTRUCTION: A motion was made by Billy Walker and seconded by David Taylor to grant a request by the contractor at the new Kirby buildings, being constructed on 3rd and Gradle to move his tractor in and out of the street for approximately four days. Tom Welch, city Engineer stated he would require a $2,000 bond. BEEPER SERVICE/NEW CONTRACT/CPD: David Taylor made a motion to table this item on the agenda until the next meeting. The motion' was seconded by Mayor Hancock. Ail members voted aye. Motion carried. OVERPAID UTILITIES BILL: A motion was made by Mayor Hancock and seconded by David Taylor to refund an overpaid utilities bill back to Mr. O'Bannon pending the Clerk-Treasurer confirming the money had cleared the bank. All members voted aye. Motion carried. The amount of refund would be $410.00. The Board of Public Works and Safety decided to only hold a special meeting on September 4, 1990 for the purpose of signing claims. The next regular meeting of the BPW will be September 17, 1990. There being no further business before the BPW the meeting was adjourned. ATTEST