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HomeMy WebLinkAboutBPW-06-04-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES 5:15 P.M. JUNE 4, 1990 CARMEL CITY MEETING HALL The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were David Taylor and Billy Walker. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. ADDITIONS TO THE AGENDA: Mayor Hancock made a motion to amend the agenda to include the approval of claims dated 5/31/90 and to add a request for authority by Mayor to enter into agreements for plant sites and easements for utilities. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. MINUTES: Mayor Hancock made a motion to amend the minutes of May 21, 1990, to include Angela Marsh as a new hire for Carmel Police Department and, with that amendment, made a second motion to approve the minutes as amended. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. CLAIMS: David Taylor asked the Clerk-Treasurer for an explaination of the computer numbers listed with each claim. Clerk-Treasurer Jones gave a very brief explanation to Taylor and invited Taylor to come to the Clerk's office and meet with Deputy Clerk-Treasurer Janet Rogers. Rogers is in charge of the accounts payable for the City and knows the numbering system. David Taylor stated he would do just that. Hayor Hancock made a motion to approve the claims dated 5/31/90, pages 1 & 2 in the amount of $8,527,374.30. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. Hayor Hancock made a motion to approve the claims dated 5/29/90, page 1 in the amount of $1,523.88. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Billy Walker made a motion to approve the claims dated 5/22/90, pages 1-12 in the amount of $5,834,962.71. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. David Taylor did not sign the claims docket because his individual surety bond had not been received. BIDS/COMPUTERSYSTEM FOR COHHUNICATIONS CENTER: City Attorney Steve Andrews asked this item be removed from the agenda. He stated the bids would have to be re-done. LOT 1/WOODGATE LETTER FROM LANGSTON CONSTRUCTION COMPANY: City Attorney Steve Andrews stated this letter from Langston Construction Company concerning liability for damage resulting from sewer excavation and/or repair to the structure encroaching upon the seven foot utility easement on Lot 1 in Woodgate was not what he needed. The letter needs to be covenants that run with the property and must be in recordable form. Billy Walker made a motion to table this item until such time as Steve Andrews could meet with Bob Langston and get this done properly. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. FIRING PJkNGE/CARMEL POLICE DEPARTMENT. Mayor Hancock made a motion to adopt Resolution 6-4-90-1. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. This Resolution adopts a policy for use of the Carmel Metropolitan Police Firing Range by other law enforcements agencies in the County. ADDITIONAL DRIVEWAY REQUEST/411 SOUTH GUILFORD ROAD: Billy Walker made a motion to approve the request from DeWitt Keeler to install an additional driveway from his residence at 411 South Guilford Road, so that it will be possible to drive out rather than back out onto Guilford Road. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. FIRE/ZONING CONTRACTS/CLAY TOWNSHIP: Steve Andrews asked this item be tabled. Hayor Hancock so moved. Billy Walker seconded the motion. Ail members voted aye. Hotion carried. RESOLUTION 6-4-90-2/A RESOLUTION ESTABLISHING A VOICE OVER- RIDE OF LOCAL CABLE TELEVISION SYSTEM POLICIES A motion was made by Billy Walker and seconded by David Taylor to table resolution 6-4-90-2. Ail members voted aye. Hotion carried. The resolution establishes a voice over-ride of local cable television in the event of a hazard or emergency. CSX CONTRACT: Billy Walker made a motion to approve the contract with CSX with two changes. The first would be changing the type of cable listed in the contract from fiber optics to co-axial. The second change would be to rewrite paragraph ~17, changing the limits of insurance from $3 million to $1 million. The City is presently negotiating a change in the liability umbrella. Should the limits go to $3 million, CSX would be included in the new umbrella. The Hayor was also given authority to sign the contract on behalf of the City. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. This lease is for right-of-way along the Honon railroad in order to run cable between the new communications center and civic square. The original copy was given to the Hayor so she could send it to CSX for their signature. The Mayor stated she would return it to the Clerk-Treasurer's office when those signatures were obtained. ESCROW AGREEMENT BETWEEN CITY OF CARMEL & BOWEN ENGINEERING: Billy Walker made a motion to execute the escrow agreement between the City of Carmel and Bowen Engineering and authorize the ClerkTreasurer to sign the document on behalf of the City. The motion was seconded by David Taylor.. Ail members voted aye. Hotion carried. The escrow account ~ b~An octQ~liohe~ in conjunction with the construction of the wastewater treatment plant. ADDITIONAL SEWER AND WATER AVAILABILITY/ WOODLAND SPRINGS CHRISTIAN CHURCH: Billy Walker made a motion to approve additional water and sewer availability in the amount of .85 EDUs each for the Woodland Springs Christian Church. The motion was seconded by Hayor Hancock. Ail members voted aye. Hotion carried. 8EWER AND WATER AVAILABILITY/RALPH PETTY - GRADLE DRIVE: Billy Walker made a motion to approve water and sewer availability for a 10,944-square-foot warehouse w/restroom building, to be located on Gradle Drive in the amount of 1.09 EDUs each. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Hayor Hancock made a motion to approve the request for a street cut for this property between the Restoration Pit and UN Printing. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. AUTHORIZATION FOR NLAYOR/AGREEMENTS/PLANT SITES AND EASEMENTS FOR UTILITIES: Billy Walker made a motion to authorize the Hayor to negotiate and enter into agreements for plant sites and easements for water and sewer utilities. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. RESOLUTION/INDIANA PUBLIC EHPLOYERS PLAN & CITY OF CARMEL. Billy Walker made a motion to approve a resolution between the Indiana Public Employer's Plan, Inc., an Indiana not-for- and the City of Carmel for the purpose of paying and administrating their respective obligations to their employees and dependents under the Indiana Worker's Compensation Act. The motion was seconded by David Taylor. All members voted aye. Motion carried. There being no further business before the Board of Public Works the meeting was adjourned. ATTEST APPROVED