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HomeMy WebLinkAboutBPW-06-20-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES 5:15 P.M. CARMEL CITY MEETING HALL JUNE 20, 1990 The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Board members David Taylor and Billy Walker were in attendance. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: The Mayor asked for the Board to go on to claims so that she could have a few minutes to read the minutes. CLAIH$: Billy Walker made a motion to approve the claims dated 5/31/90 in the amount of $3,519.18. David Taylor questioned the Clerk-Treasurer on the need for handwritten checks. The Clerk explained postage was allowed. Bond checks, lease/rental payments and utilities were also allowed. David also questioned the Clerk on spending $15.83 at Target and said he had talked to the Deputy Clerk about this expenditure and she had explained it was for a needed piece of equipment for the computers in the office. The Clerk-Treasurer stated it was, in fact, an extension cord and a surge protector. The motion to approve the claims was then seconded by David Taylor. Hayor Hancock wanted it stated for the record that the Clerk- Treasurer spent the $15.83 prior to Board of Public Works approval of the claim. David Taylor made a motion to approve the claims dated 6/6/90 in the amount of $1,050,625.64. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. David Taylor, at this time, explained he had received his bond and that he had given the original to the Hayor's office. The ClerkTreasurer stated she would need the original to take to the Recorders office. MINUTES: Mayor Hancock made a motion to approve the minutes of June 11, 1990. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. The Hayor then asked if the minutes of June 4th be held off for approval until the end of the meeting because she still didn't have time to read them and she wanted to make corrections. ADDITION TO AGENDA: Mayor Hancock asked that A & F Engineering contract be added to the agenda. Hotion seconded by David Taylor. Ail members voted aye. Hotion carried. LOT 1/WOODGATE: A motion was made by Mayor Hancock to conceptually approve the document which asks the City to vacate 5' on the north end of the 7' sanitary easement, Lot 1, Woodgate subdivision. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Steve Andrews stated the document was not an appropriate document and would bring back something in final form at the next meeting. ZONING CONTRACT/CLAY TOWNSHIP-CITY OF CARMEL: Mayor Hancock made a motion to table this item and to have it remain tabled until it is specifically put back on the agenda. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Steve Andrews asked the Clerk-Treasurer i~ we had received the fire contract back from the Township yet. The Clerk- Treasurer stated she didn't think so but would check on it. VOICE OVER-RIDE POLICY: Mayor Hancock and David Taylor both thought that this item had been tabled at the last meeting. Susan Jones and Steve Andrews both thought this item had been passed and that is the way the minutes had showed this item. The Mayor asked the Clerk-Treasurer to review the tape and check for copies of the Resolution. SENIORITY DATES FOR EMPLOYEES: Billy Walker made a motion to approve Resolution 6-20-90-1 which establishes seniority dates for employees who transfer positions within the City. The motion was seconded by David Taylor. David Taylor then made a motion to rescind his original motion. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. City Attorney Andrews will be bringing back a new Resolution with corrections. SEWER AVAILABILITY/ST. VINCENT CARMEL HOSPITAL: Billy Walker made a motion to grant additional sewer availability in the amount of 19.2 EDUs as per Sewer Ordinance S-41 Chapter 7. Not to exceed an average daily flow of 5,760 gallons. This approval will account for 214.92 EDUs of the 244.80 EDUs that have been previously allotted for the St. Vincent Hospital site. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. David Taylor asked that approvals be granted ~ased on, approval or contingent upon approval by the Plan Commission. The Mayor stated that was the normal procedure. VIDEOTAPE CONTRACT: A motion was made by Mayor Hancock and seconded by David Taylor to approval a contract with Hal Espy for the videotaping of Council meetings during the summer. Ail members voted aye. Hotion carried. SEWER AND WATER AVAILABILITY Center for the Neuropsychological Rehabilitation: A motion was made by David Taylor and seconded by Billy Walker to approve sewer and water availability in the amount of 23.19 EDUs each. Not to exceed an average daily flow of 6,957 gallons each. All members voted aye. Motion carried. 8EWER AND WATER AVAILABILITY/SMOKEY RIDGE SECTIONS 5 & 6: A motion was made by Billy Walker and seconded by Hayor Hancock to approve sewer and water availability in the amount of 15 EDUs each for Section 5 and 21 EDUs each for Section 6 for Smokey Ridge, contingent upon Plan Commission approval. Ail members voted aye. Hotion carried. RENEWAL FOR SEWER AND WATER AVAILABILITY FOR CARMEL OFFICE COURT BUILDINGS 4,5. & 6: Mayor Hancock made a motion to approve the renewal of sewer and water availability for the Carmel Office Court. 5.30 EDUs each for Building ~4. 2.84 EDUs each for Building 5 and 3.05 EDUs each for Building ~6. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. PROMOTIONS: David Taylor made a motion to approve the following promotions within the Carmel Police Department. Larry S. Strausborger to Civilian 1st Class, effective 6/30/90 Donna Condra to Civilian 1st Class, effective 6/30/90 L. Dianne Frewer to Civilian 1st Class, effective 7/7/90 Timothy J. Green to Lieutenant, effective 6/23/90 The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. CLEANING SERVICE CONTRACTS: Mayor Hancock asked this item be tabled. David Taylor so moved. Ail members voted aye. Hotion carried. CONTRACT FOR PURCHASED OF DISPATCHING CONSOLES FOR NEW COHHUNICATION CENTER- A motion was made by Billy Walker to approve the contract with Console Systems, Inc. for the purchase of Dispatching Consoles for the new Communication Center. This purchase would come from the Council budget. The base bid was approximately $162,553.00. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. An original would be signed by both parties and returned to Communications Center in the amount of $172,147.70. Tom Allebrandi explained that the original figure of $150,157.00 was in error and he had forgotten an item costing $22,000.00. The motion was seconded by David Taylor. All members voted aye. Motion carried. This purchase would come from the Council budget. An original would be signed by both parties and returned to the Clerk-Treasurers office. ENGINNERING CONTRACT/A & F: Mayor Hancock asked the Board to give City Attorney Andrews a few minutes to review the contract as she would like to have the contract approved tonight. David Taylor asked that it be tabled. The engineering contract would provide the necessary engineering service including inspections to allow a traffic signal at Medical Drive and Range Line. Mayor Hancock explained the cost of the light is 100% funded by the State. After quick review, Steve Andrews said he had a couple of problems with the contract that needed clarification. David Taylor made a motion to table this item. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. MINUTES OF JUNE 4, 1990: Mayor Hancock offered the following corrections to the minutes. Fire & Zoning Contract- That the sentence where is said that no reason was given for tabling of this item be stricken. The Mayor felt this was an editorial comment. Escrow Agreement- That the paragraph concerning the escrow agreement between the City and Bowen include the explanation for the escrow account is due to construction of a wastewater treatment plant. Sewer & Water Availability - That after the amounts of water and sewer availability be indicated that the word "each" be inserted. The motion was seconded by Billy Walker. Ail members votgd aye. Motion carried. Mayor Hancock asked the approval of the minutes be tabled until such time as the Clerk-Treasurer could review the tape and check on the status of the Voice Over-ride policy. The motion was seconded by David Taylor. All members voted aye. Motion carried. There being no further business before the Board, the meeting was duly adjourned. APPROVED