HomeMy WebLinkAboutBPW-05-07-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY
MEETING MINUTE8
MAY 7, 1990
5:15 P.M.
CARMEL CITY MEETING HALL
The meeting of the Carmel Board of Public Works and Safety
was called to order by Mayor Dorothy J. Hancock. Member Steve
Spaugh was in attendance. City Attorney Steve Andrews and
Clerk-Treasurer were also in attendance.
NINUTES: Mayor Hancock offered an amendment to the minutes.
Page 3 - The top two paragraphs should be reversed.
Page 3 - Establishment of Retirement Date for Don Allen -
The paragraph should read, "Steve Andrews addressed this
agenda item for the BPW and explained there were two specific
concerns. On was for Don Allen only. Don worked for Kokomo
and then Carmel. Don was on 1925 Pension Fund while in
Kokomo. Steve Spaugh made a motion to approve the time served
while in Kokomo to be applied to the 1925 Police Pension
Fund. The motion was seconded by Mayor Hancock. Ail members
voted aye. Hotion carried. Contributions made by Kokomo are
still retained by Kokomo in the 1925 Pension Fund. The time
served in Kokomo will be applied to years served on the force
for the purposes of retirement only.
Paragraph 4 ~ in the first sentence the word "other" and the
word "also" should be struck.
Steve Spaugh made a motion to approve the minutes as amended.
The motion was seconded by the Hayor and all members voted
aye. Hotion carried.
CLAIMS; Steve Spaugh made a motion to approve the claims
dated April 26, 1990, Page 1 in the amount of $76,587.50.
Mayor Hancock seconded the motion. Ail members voted aye.
Hotion carried.
Steve Spaugh made a motion to approve the claims dated April
27, 1990, Page 1 in the amount of $8,029,472.27. Hayor
Hancock seconded the motion. Ail members voted aye. Hotion
carried.
Steve Spaugh made a motion to approve the claims dated April
30, 1990, Pages 1 & 2 in the amount of $613,435.49. Hayor
Hancock seconded the motion. Ail members voted aye. Hotion
carried.
Steve Spaugh made a motion to approve the claims dated April
25, 1990, Pages 1- 13 in the amount of $5,921,684.79. Hayor
Hancock seconded the motion. Ail members voted aye. Hotion
carried.
RETREAT/EXPENSES. Steve Andrews gave his legal opinion on the
special meeting (retreat) and it was his opinion that it was
a special meeting of sorts, a brainstorming session, if you
will, but since no official action was taken there was no
need for the ClerkTreasurer to attend. It was Steve's opinion
that the bills for the retreat should be paid. Steve stated
he would put that opinion in writing to the Clerk-Treasurer.
Mayor Hancock asked for approval of the American Express bill
for the retreat at the Walden Inn in the amount of $769.88.
Steve Spaugh made a motion to approve the payment of the
claim in the amount of $769.88. The motion was seconded by
Mayor Hancock. Ail members voted aye. Motion carried.
OPENING OF BIDS/STREET RE-SURFACING MATERIALS: Steve Andrews
and David Klingensmith opened the bids for re-surfacing
materials. Bids were received from Astro Paving, Shelly &
Sands and Reith Riley. (See attached for bid proposals.)
Steve Spaugh made a motion to let street commissioner David
Klingensmith take the bids under advisement and return at the
next meeting with a recommendation. The motion was seconded
by Mayor Hancock. Ail members voted aye. Motion carried.
AWARD OF BIDS /RECORDING SYSTEM/COHHUNICATIONS CENTER: A
motion was made Steve Spaugh to accept the recommendation of
the TechCommittee and award ,the bid for the recording system
for the communications center Dictaphone. The motion was
seconded by Mayor Hancock. Ail members voted aye. Motion
carried. The bid was in the amount of $28,544.00.
RESOLUTION 5-7-90-1/BANNING EVENTS IN THE STREETS Steve
Spaugh made a motion to approve Resolution 5-7-90-1 banning
pedestrian races on major traffic thoroughfares. It was
established that no pedestrian races, marathons, walks or
other public events will be sanctioned or approved by the
Board where the course, or a portion of the course, to be
followed by participants, occurs on major thoroughfares. The
motion was seconded by Hayor Hancock. Ail members voted aye.
Hotion carried.
TOWER LEASE AGREEMENT/CITY OF CARMEL & GTE: Steve Andrews
stated that the city needs to erect a radio tower for their
communications center and so does GTE Mobile Net. GTE will be
building the actual tower on City property. The City of
Carmel and GTE have hammered out a lease but unfortunately no
one can find the deed to the property. Steve Spaugh made a
motion to give authority to Steve Andrews to write a letter
to GTE stating that if they wish to go ahead and build the
tower, it would be done so at their own risk until the City
can prove ownership of the property. The motion was seconded
by Mayor Hancock. Ail members voted aye. Motion carried.
KING OF GLORY/BIKE RALLY: A motion was made by Mayor Hancock
and seconded by Steve Spaugh to allow a bike rally sponsored
by King of Glory Lutheran Church on May 12th from 9-12
provided the necessary insurance papers are filed with the
Clerk-Treasurers office. The motion was seconded by Steve
Spaugh. Ail members
voted aye. Hotion carried.
PERMISSION TO RAISE FUNDS/TIM O'BRIEN: Steve Spaugh made a
motion to remove this item from the agenda. The motion was
seconded by Mayor Hancock. Ail members voted aye. Motion
carried.
HANDICAP RAMPS Mr. Forrest Meyers petitioned the BPW for the
installation of handicap ramps on 126th Street at Charing
Cross, Royce Court and Brookshire Parkway. Steve Spaugh made
a motion to table this item until the next meeting and
directed David Klingensmith to gather costs on such a
project. The motion was seconded by Hayor Hancock. Ail
members voted aye. Hotion carried.
SRS CONTRACT: Steve Andrews asked for this item to removed
from the agenda. Hr. Andrews stated it should have gone
before the City Council since the City Council budget paid
for all expenses of the new Communication Center.
WASTEWATER TREATMENT PLANT IMPROVEMENTS: Steve Spaugh made a
motion to approve Change Order No. 1 for Job No S8815-05
for an increase of $25,000. The motion was seconded by Hayor
Hancock. Ail members voted aye. Motion carried.
WATER AND SEWER APPROVAL OF PLANS FOR ROLLING HILLS AND
WALTERS ACRES: A motion was made by Mayor Hancock and
seconded by Steve Spaugh to approve plans for water and sewer
utilities to be installed in Rolling Hills and Walters Acres.
Ail members voted aye. Motion carried. Tom Welch stated it
would now go to IDEM for State approval and that should take
approximately 60 days.
REAPPROVAL OF WATER AND SEWER AVAILABILITY FOR LAKE
FOREST/SECTIONS 3 & 4: A motion was made by Mayor Hancock and
seconded by Steve Spaugh to reapprove sewer and water
availability in the amount of 35 EDU's not to exceed an
average daily flow of 10,500 gallons. Ail members voted aye.
Hotion carried.
SRS ARCHITECTS CONTRACT: At this time, Steve Andrews asked to
have this item put back on the agenda. He stated that the BPW
approved the contract but the Council would have to approve
the claim. Steve Spaugh so moved. The motion was seconded by
Mayor Hancock. Ail members voted aye. Motion carried. Steve
Spaugh made a motion to approve the contract for architect
services for the Communications Center in the amount of
$3,500 based on the recommendation of the City Attorney.
Mayor Hancock seconded the motion. Ail members voted aye.
Hotion carried.
COHHERCIAL CURB CUT/NORTH NERIDIAN DESIGN CENTER. 12955 NORTH
MERIDIAN. Steve Spaugh made a motion to approve the
commercial curb cut as submitted to the City Engineer's
office with the commitment of the owners to install sidewalks
within 5 years and to add a passing blister on the project.
The motion was seconded by Mayor Hancock. Ail members voted
aye. Hotion carried.
REOUEST TO CLOSE GRAY ROAD: Mayor Hancock made a motion to
add
this item to the agenda. The motion was seconded by ~teve.Spaugh.
All members voted aye. Motion carried.
Steve Spaugh made a motion to allow Indiana Bell to close Gray Road
at ll6th Street for one day for the purpose of adding conduit. The
road was to be properly signed and would re-open at 5:00 P.M.
Schools would be notified, off-duty police officers would help to
direct traffic and Rick Myers would notify the public in the Carmel
Ledger. This closing would take place Monday, May 14th. The
motion was seconded by Mayor Hancock. All members voted aye.
Motion carried.
RESOLUTION 5-7-90-2/INCREASE IN WATER BUDGET: A motion was made
by Steve Spaugh and seconded by Mayor Hancock to approve Resolution
5-7-90-2 which allows an increase in the water utility budget by
$2,842.00 to cover the cost of contract mowing. Ail members voted
aye. Motion carried.
CPD PROMOTIONS: A motion was made by Mayor Hancock to approve the
promotions of William R. Stites to Patrolman 2nd Class, Scott
Pilkington to Patrolman 2nd Class and to William Akers to civilian
2nd Class. The motion was seconded by Steve Spaugh. All members
voted aye. Motion carried.
RELEASE OF PERFORMANCE BONDS: Steve Spaugh made a motion to
approve Resolution 5-7-90-3 for the release of bonds for Cedar
Lake, Section I for street signs, monuments and markers in the
amount of $2,000.00 The motion was seconded by Mayor Hancock. Ail
members voted aye. Motion carried.
Steve Spaugh made a motion to approve Resolution 5-7-90-4 for the
release of .bonds for Cedar Lake, Section II for sanitary sewers
($22,000), curbs ($13,000) and street signs ($1,000). The motion
was seconded by Mayor Hancock. All members voted aye. Motion
carried.
There being no further business before the Board of Public Works
and Safety the meeting was adjoUrned.
ATTEST/