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HomeMy WebLinkAboutBPW-05-07-90CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTE8 MAY 7, 1990 5:15 P.M. CARMEL CITY MEETING HALL The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Member Steve Spaugh was in attendance. City Attorney Steve Andrews and Clerk-Treasurer were also in attendance. NINUTES: Mayor Hancock offered an amendment to the minutes. Page 3 - The top two paragraphs should be reversed. Page 3 - Establishment of Retirement Date for Don Allen - The paragraph should read, "Steve Andrews addressed this agenda item for the BPW and explained there were two specific concerns. On was for Don Allen only. Don worked for Kokomo and then Carmel. Don was on 1925 Pension Fund while in Kokomo. Steve Spaugh made a motion to approve the time served while in Kokomo to be applied to the 1925 Police Pension Fund. The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. Contributions made by Kokomo are still retained by Kokomo in the 1925 Pension Fund. The time served in Kokomo will be applied to years served on the force for the purposes of retirement only. Paragraph 4 ~ in the first sentence the word "other" and the word "also" should be struck. Steve Spaugh made a motion to approve the minutes as amended. The motion was seconded by the Hayor and all members voted aye. Hotion carried. CLAIMS; Steve Spaugh made a motion to approve the claims dated April 26, 1990, Page 1 in the amount of $76,587.50. Mayor Hancock seconded the motion. Ail members voted aye. Hotion carried. Steve Spaugh made a motion to approve the claims dated April 27, 1990, Page 1 in the amount of $8,029,472.27. Hayor Hancock seconded the motion. Ail members voted aye. Hotion carried. Steve Spaugh made a motion to approve the claims dated April 30, 1990, Pages 1 & 2 in the amount of $613,435.49. Hayor Hancock seconded the motion. Ail members voted aye. Hotion carried. Steve Spaugh made a motion to approve the claims dated April 25, 1990, Pages 1- 13 in the amount of $5,921,684.79. Hayor Hancock seconded the motion. Ail members voted aye. Hotion carried. RETREAT/EXPENSES. Steve Andrews gave his legal opinion on the special meeting (retreat) and it was his opinion that it was a special meeting of sorts, a brainstorming session, if you will, but since no official action was taken there was no need for the ClerkTreasurer to attend. It was Steve's opinion that the bills for the retreat should be paid. Steve stated he would put that opinion in writing to the Clerk-Treasurer. Mayor Hancock asked for approval of the American Express bill for the retreat at the Walden Inn in the amount of $769.88. Steve Spaugh made a motion to approve the payment of the claim in the amount of $769.88. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. OPENING OF BIDS/STREET RE-SURFACING MATERIALS: Steve Andrews and David Klingensmith opened the bids for re-surfacing materials. Bids were received from Astro Paving, Shelly & Sands and Reith Riley. (See attached for bid proposals.) Steve Spaugh made a motion to let street commissioner David Klingensmith take the bids under advisement and return at the next meeting with a recommendation. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. AWARD OF BIDS /RECORDING SYSTEM/COHHUNICATIONS CENTER: A motion was made Steve Spaugh to accept the recommendation of the TechCommittee and award ,the bid for the recording system for the communications center Dictaphone. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. The bid was in the amount of $28,544.00. RESOLUTION 5-7-90-1/BANNING EVENTS IN THE STREETS Steve Spaugh made a motion to approve Resolution 5-7-90-1 banning pedestrian races on major traffic thoroughfares. It was established that no pedestrian races, marathons, walks or other public events will be sanctioned or approved by the Board where the course, or a portion of the course, to be followed by participants, occurs on major thoroughfares. The motion was seconded by Hayor Hancock. Ail members voted aye. Hotion carried. TOWER LEASE AGREEMENT/CITY OF CARMEL & GTE: Steve Andrews stated that the city needs to erect a radio tower for their communications center and so does GTE Mobile Net. GTE will be building the actual tower on City property. The City of Carmel and GTE have hammered out a lease but unfortunately no one can find the deed to the property. Steve Spaugh made a motion to give authority to Steve Andrews to write a letter to GTE stating that if they wish to go ahead and build the tower, it would be done so at their own risk until the City can prove ownership of the property. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. KING OF GLORY/BIKE RALLY: A motion was made by Mayor Hancock and seconded by Steve Spaugh to allow a bike rally sponsored by King of Glory Lutheran Church on May 12th from 9-12 provided the necessary insurance papers are filed with the Clerk-Treasurers office. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. PERMISSION TO RAISE FUNDS/TIM O'BRIEN: Steve Spaugh made a motion to remove this item from the agenda. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. HANDICAP RAMPS Mr. Forrest Meyers petitioned the BPW for the installation of handicap ramps on 126th Street at Charing Cross, Royce Court and Brookshire Parkway. Steve Spaugh made a motion to table this item until the next meeting and directed David Klingensmith to gather costs on such a project. The motion was seconded by Hayor Hancock. Ail members voted aye. Hotion carried. SRS CONTRACT: Steve Andrews asked for this item to removed from the agenda. Hr. Andrews stated it should have gone before the City Council since the City Council budget paid for all expenses of the new Communication Center. WASTEWATER TREATMENT PLANT IMPROVEMENTS: Steve Spaugh made a motion to approve Change Order No. 1 for Job No S8815-05 for an increase of $25,000. The motion was seconded by Hayor Hancock. Ail members voted aye. Motion carried. WATER AND SEWER APPROVAL OF PLANS FOR ROLLING HILLS AND WALTERS ACRES: A motion was made by Mayor Hancock and seconded by Steve Spaugh to approve plans for water and sewer utilities to be installed in Rolling Hills and Walters Acres. Ail members voted aye. Motion carried. Tom Welch stated it would now go to IDEM for State approval and that should take approximately 60 days. REAPPROVAL OF WATER AND SEWER AVAILABILITY FOR LAKE FOREST/SECTIONS 3 & 4: A motion was made by Mayor Hancock and seconded by Steve Spaugh to reapprove sewer and water availability in the amount of 35 EDU's not to exceed an average daily flow of 10,500 gallons. Ail members voted aye. Hotion carried. SRS ARCHITECTS CONTRACT: At this time, Steve Andrews asked to have this item put back on the agenda. He stated that the BPW approved the contract but the Council would have to approve the claim. Steve Spaugh so moved. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. Steve Spaugh made a motion to approve the contract for architect services for the Communications Center in the amount of $3,500 based on the recommendation of the City Attorney. Mayor Hancock seconded the motion. Ail members voted aye. Hotion carried. COHHERCIAL CURB CUT/NORTH NERIDIAN DESIGN CENTER. 12955 NORTH MERIDIAN. Steve Spaugh made a motion to approve the commercial curb cut as submitted to the City Engineer's office with the commitment of the owners to install sidewalks within 5 years and to add a passing blister on the project. The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. REOUEST TO CLOSE GRAY ROAD: Mayor Hancock made a motion to add this item to the agenda. The motion was seconded by ~teve.Spaugh. All members voted aye. Motion carried. Steve Spaugh made a motion to allow Indiana Bell to close Gray Road at ll6th Street for one day for the purpose of adding conduit. The road was to be properly signed and would re-open at 5:00 P.M. Schools would be notified, off-duty police officers would help to direct traffic and Rick Myers would notify the public in the Carmel Ledger. This closing would take place Monday, May 14th. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. RESOLUTION 5-7-90-2/INCREASE IN WATER BUDGET: A motion was made by Steve Spaugh and seconded by Mayor Hancock to approve Resolution 5-7-90-2 which allows an increase in the water utility budget by $2,842.00 to cover the cost of contract mowing. Ail members voted aye. Motion carried. CPD PROMOTIONS: A motion was made by Mayor Hancock to approve the promotions of William R. Stites to Patrolman 2nd Class, Scott Pilkington to Patrolman 2nd Class and to William Akers to civilian 2nd Class. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. RELEASE OF PERFORMANCE BONDS: Steve Spaugh made a motion to approve Resolution 5-7-90-3 for the release of bonds for Cedar Lake, Section I for street signs, monuments and markers in the amount of $2,000.00 The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. Steve Spaugh made a motion to approve Resolution 5-7-90-4 for the release of .bonds for Cedar Lake, Section II for sanitary sewers ($22,000), curbs ($13,000) and street signs ($1,000). The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. There being no further business before the Board of Public Works and Safety the meeting was adjoUrned. ATTEST/