HomeMy WebLinkAboutBPW-04-02-90CARMEL BOARD OF PUBLIC WORKS & SAFETY
APRIL 2, 1990
5:15 P.M.
CARMEL CITY MEETING HALL
The meeting of the Carmel Board of Public Works and Safety
was called to order by Mayor Dorothy J. Hancock. Members in
attendance were Steve Spaugh and Billy Walker. City Attorney
Steve Andrews and Deputy Clerk-Treasurer Janet Rogers were
also in attendance.
RECOGNITION OF MORRIS HENSLEY: Morris Hensley was recognized
for his knowledge and expertise in well drilling which
contributed to saving the City thousands of dollars that
would have been paid to outside consultants.
MINUTES: Mayor Hancock asked to amend the minutes of March
19, 1990 to include the bids received for the 800 HHZ System
consoles from Hotorola in the amount of $145,325.00 and from
CSI in the amount of $162,553.00. The motion was seconded by
Steve Spaugh. Ail members voted aye. Motion carried.
A motion was made by Steve Spaugh to approve the minutes of
Harch 19, 1990 as amended. The motion was seconded by Billy
Walker. Ail members voted aye. Motion carried.
ADDITION TO AGENDA: Mayor Hancock made a motion to add
Lexington Farms Bond Release to the agenda. The motion was
seconded by Steve Spaugh. Ail members voted aye. Hotion
carried.
CLAIMS: A motion was made by Billy Walker and seconded by
Steve Spaugh to approve the claims dated Harch 21, 1990, in
the amount of $4,500,507.70. Ail members voted aye. Hotion
carried.
A motion was made by Billy Walker and seconded by Steve
Spaugh to approve the claims dated Harch 26, 1990, pages 1
and 2 in the amount of $247,798.78. Ail members voted aye.
Hotion carried.
BIDS: A motion was made by Steve Spaugh to table the Award of
Bid for the 800 MHZ System from the Agenda. It should have
been on for the April 16, 1990 meeting. The motion was
seconded by Billy Walker. Ail members voted aye. Motion
carried.
AWARD OF BID FOR WATER DISTRIBUTION SYSTEM: Don Silvey of
Commonwealth Engineers recommended that the award of the bid
for the Water Distribution System be given to Eagle Valley,
Inc. A motion was made by Billy Walker to accept and approve
the bid of Eagle Valley, Inc. in the amount of $781,758.00.
The motion was seconded by Steve Spaugh. Ail members voted
aye. Hotion carried.
RECEIVE BIDS FOR 1990 TANDEM AXLE SEMI-TRACTOR: Bids~were
opened by Steve Andrews for a 1990 Tandem Axle Semi-Tractor.
Bids were received as follows:
(SEE ORIGINAL HINUTES)
A motion was made by Billy Walker to allow the Bids to be
taken under advisement by Jim Dougherty and have him report
back to the Board making his recommendation on the April 16,
1990 meeting.
The motion was seconded by Steve Spaugh. Ail members voted
aye. Hotion carried.
RECEIVE BIDS FOR JOINT & CRACK SEALING: Bids were opened by
Steve Andrews and David Klingensmith for Joint and Crack
Sealing.
Bids were received from Indy Seal Coat & Stripping
($21,600.00) at $ .36 a linearfoot, Shelly & Sands
(S31,800.00) at S .53 a linearfoot, and from Reece Seal
Coating Inc. ($17,255.40) at $ .30 a linearfoot.
A motion was made by Billy Walker for David Klingensmith to
take the bids under advisement and report back to the Board
at the April 16, 1990 meeting with his recommendation. The
motion was seconded by Steve Spaugh. Ail members voted aye.
Hotion carried.
457 PLAN: Mayor Hancock asked that this be removed from the
Agenda because the old plan was ratified at the last meeting.
ESTABLISHMENT OF RETIREMENT DATE AND ELIGIBILITY FOR BACK
BENEFITS: Steve Andrews and the Fire chief had a
misunderstanding as to when this was to be on the agenda and
asked that it be tabled until the next meeting. A motion was
made by Steve Spaugh to table this until the April 16, 1990
meeting. The motion was seconded by Mayor Hancock. Ail
members voted aye. Hotion carried.
CRICKLEWOOD SUBDIVISION: Mayor Hancock made a motion to
remove Cricklewood subdivision from the agenda. The motion
was seconded by Steve Spaugh. Ail members voted aye. Hotion
carried.
PERFORMANCE BOND RELEASE: A motion was made by Steve Spaugh
to
release the performance bond for Rohrer Headows for curbs and
gutters in the amount of $19,000.00. The motion was seconded
by Billy Walker. Ail members voted aye. Motion carried.
THOMAS WACHTEL - WALK-A-THON: A motion was made by Steve
Spaugh to approve the Thomas Wachtel - Walk-a-thon on May
16th as presented. The motion was seconded by Billy Walker.
Ail members voted aye. Hotion carried.
FIT FAMILIES DAY/CARMEL SCHOOLS: St. Vincents - Steve Spaugh
mentioned that he wanted to keep this off of Carmel Drive.
Hayor Hancock posed the question of how to inform the public
on keeping these types of functions off of the main roads.
Billy Walker mentioned that the groups must get clearance
from our staff before putting out any brochures.
A motion was made by Steve Spaugh to table this item and
instruct the staff to advise the sponsors of this event that
the Board will not approve their route as long as it involves
Carmel Drive. The staff should mention that they can come
back and get added to the agenda for the next meeting. ~he
motion was seconded by Billy Walker. Ail members voted aye.
Hotion carried.
Steve Andrews mentioned that in order to deter the public
from using these heavily travelled routes there needs to be
either a motion made in the minutes or a resolution passed.
Steve Spaugh mentioned that he would like to have a
resolution.
Steve Andrews stated that he would draw up a resolution that
would state that the Board from time to time would determine
if an event involved what they considered to be a major
thoroughfare.
LEXINGTON FARMS BOND RELEASE: Mr. Dean Ziglar spoke regarding
the Lexington Farms Bond release for Section 1 & 2. Bonds
were originally posted that they felt were required for the
subdivision and later found that they were not required by
the City of Carmel being a County project or by the County
because it was outside the City limits. The bonds that are
involved include street signs, sidewalks, surface drainage
and sanitary sewer bonds. A letter from Bob Campbell
representing Clay Waste was shown to the Board in which it
states that they do not require sanitary bonds. The City of
Carmel was named on some of the Bonds along with the County
Commissioners and Clay Waste.
Wes Bucher stated that originally the City should not have
been named on the sanitary sewer bonds since we had no
jurisdiction over them.
Hayor Hancock asked who was responsible for the streets
signs, sidewalks and surface drainage. Wes stated the surface
drainage would have been the County drainage Board or
Commissioners. The sidewalks and street signs are private and
therefore the Homeowners Association is responsible.
Billy Walke~ posed two questions: How the City got involved and
what guarantee do we have if we're.not involved if eventually it
is annexed into the City that it meets our standards.
Mr. Ziglar stated that all items comply with the Citys standards
now.
Wes Bucher stated that he didn't exactly know how the City got
involved in this in the first place since it occurred'in 1987,
before he was involved, but they are trying to make'sure that this
dosen't happen in the future.
A motion was made by Billy Walker to release the City from the
Bonds in Lexington Farms on street signs, sanitary sewer, surface
drainage and sidewalks indicating that we have no jurisdiction or
liability therein. The motion was seconded by Steve Spaugh. All
members voted aye. Motion carried.
There being no further business before the Board of Public Works
the meeting was dUly adjourned.
ATTEST