Loading...
HomeMy WebLinkAboutBPW-04-16-90CARMEL BOARD OF PUBLIC WORKS A_ND SAFETY MEETING MINUTES APRIL 16, 1990 5:15 P.H. CARMEL CITY MEETING HALL The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Nembers in attendance were Billy Walker and Steve Spaugh. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: Steve Spaugh made a motion to approve the previous meeting minutes. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. CLAIMS: Steve Spaugh made a motion to approve claims dated 4/11/90, Pages 1-15 in the amount of $711,919.21. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Steve Spaugh made a motion to approve claims dated 3/31/90, Page 1 in the amount of $238.75. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. Steve Spaugh made a motion to approve claims dated 3/27/90, Pages 1-12 in the amount of $8,082,540.62. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. Steve Spaugh made a motion to approve a claim presented by Hayor Hancock in the amount of $81.00 for the Indiana Association of Cities and Towns Spring Leadership Conference. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. BIDS: Dispatch Communications Logqing Equipment and DiSp~£h Call Check Equipment - Tom Allebrandi and Steve Andrews opened the bids for the above mentioned equipment. Steve Andrews stated that he opened the bid from Stancil Corporation prior to the meeting. Steve stated for the record that the envelope did not identify that it was a bid and that the bid was put back in the same envelope undisturbed. Bids received were: Stancil Corporation Dictaphone $28,544.00 $34,940.00 and Tom Allebrandi asked for the Board to move this item to the end of the agenda and would come back with a recommendation. Billy Walker so moved. It was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. Award of Bid for 800 MHz Public Safety Radio System and Radio Consoles - Billy Walker made a motion to award the bid of General Electric Company at a base bid of approximately $150,147.00 for the backbone 800 HHZ Radio System and the proposal of Console Systems, Inc. at a base bid of approximately $162,553.00 for the dispatch consoles and authorize the Technical Committee to proceed with contract negotiations with the suggested contracts to be returned to the Board of final review and approval. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. This award was based on the recommendation of Technical Committee. Steve Spaugh questioned why "approximates" were used rather than exact amounts. Tom Allebrandi stated that the requests for bids were only for proposals and not exacts. 1990 Joint and Crack Cleaning Sealing Proaram - Steve Spaugh made a motion to approve the bid of Reece Seal Coating, Inc. for joint and crack cleaning sealing program. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. This award was based on the recommendation of David Klingensmith, Street Commissioner. Tandem Tractor - Hayor Hancock made a motion to award the bid of the tandem tractor, based on a recommendation from Jim Doughterty (Utilities Hanager), to Dukes GHC in the amount of $47,789.00. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. ADDITIONS TO AGENDA: Billy Walker made a motion to add "Circle Drive - Sewer and Water Availability Fees to the agenda. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. Hayor Hancock made a motion to add "Street Cut - Gradle Drive" to the agenda. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. CIRCLE DRIVE - ROLLING MEADOWS/SEWER AND WATER AVAILABILITY FEES: A letter was received from a resident on Circle Drive, Mr. William Jakelsky requesting the BPW to consider reducing their sewer availability fee to $400.00 ~1979 cost) and water availability fee to $450.00 (1977). Hr. Jakelsky stated that he felt it unfair for the residents to have been annexed back in 1974 and utilities should have been installed at that time at those rates. Steve Andrews explained to Mr. Jakelsky and several other residents in attendance that the City was under no obligation to provide utilities and that if the BPW were to allow a reduction in the fees, it would open the City up to law suits from other areas. Steve Andrews went on to explain that in order for the BPW to reduce fees it would take a change in the ordinance from the City Council. Steve Spaugh made a motion to deny the request of William Jakelsky to lower the availability rates for water and sewer. The motion was seconded by Billy Walker. Ail members voted aye. A debate between some of the residents and BPW members ensured. Hayor Hancock stopped the discussion and stated that the City has bent over backwards to help the people of these two areas with City sewers and water, they have held public hearings on this matter and that the decision is final. ESTABLISHMENT OF RETIREMENT DATE AND ELIGIBILITY FOR BACK BENEFITS FOR CPD AND CFD: Steve Andrews addressed this agenda item for the BPW and explained there were two specific concerns. One was for Don Allen only. Don had worked for Kokomo and then went to work for Carmel. Don was on the 1925 Pension plan while in Kokomo. Steve Spaugh made a motion to approve the time served while in Kokomo to be applied to the 1925 Police Pension Fund. The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. Contributions made by Kokomo are still retained by kokomo in the 1925 Pension Fund. The time served in Kokomo is to be applied to the years serve ©n the force for purposes of retirement only. Three officers, Gary Carter, Steve Hodson and Ron Adams had worked for the City, quit for a period of time and then returned to Carmel. They did not work under PERF during the separation. PERF has already put them back into the program but the officers wanted recognition for longevity for that separation period. Steve Andrews stated that our current ordinance specifically states that for the purpose of longevity that it must be continuous service. Billy Walker made a motion to define the definition of continuous to mean uninterrupted service and denied the request. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. CRICRLEWOODSECONDARY PLAT APPROVAL AND REOUE8T FOR REDUCTION OF AVAILABILITY COSTS: Brian Wilson presented the plat for secondary plat approval. Mr. Wilson stated that the Plan Commission had given approval and that Wes Bucher from Department of Community Development had signed the secondary plat. Mayor Hancock made a motion to approve the plat for Cricklewood. The motion was seconded by Billy Walker. Ail members voted aye. Hr. Wilson asked for relief for the lots in Cricklewood where up to 40% of the lot was in the flood plain. Hr. Wilson stated the cost of the lots would range from $70,000 to $100,000 per lot. Billy Walker and Steve Spaugh shared in their concern over reducing fees for lots that were listed at such a high cost. Billy Walker made a motion to deny the request. Steve Spaugh seconded the motion. Ail members voted aye. Hotion carried. FIT FAMILIES DAY RUN & WALK: Bob Cox addressed the BPW and explained his position on the course selected for the run/walk. Hr. Cox outlined the break down in communications between his organization and the Hayor's office and asked for the Board to consider using the course already advertised this year but would not use it next year. The course for the run includes a portion of Carmel Drive and the BPW has issued a statement that no run or walk shall take place on Carmel Drive. Mr. Cox stated he had submitted his request back in February and at that time no one told him he couldn't use Carmel Drive. He was contacted in Harch by the Hayor's office and told he would be put on the agenda for April and still nothing was said about the course selection. Hr. Cox pleaded with the Board that now, one week before the race was to take place, he is being told he can't use Carmel Drive. Billy Walker made a motion to allow the course that was submitted but that it was the very last time an event ever takes place on Carmel Drive and that the Mayor's office was advised to not accept any applications for such. Steve Spaugh seconded the motion. Ail members voted aye. Hotion carried. Insurance was Filed with the Board. Steve Spaugh asked Steve Andrews about a Resolution he was to have drafted concerning events taking place in the streets. Steve said he would have for the next meeting. SEWER AND WATER AVAILABILITY: Hayor Hancock made a motion to approve sewer and water availability in the amount of 120 EDU's for the Ashton Subdivision with the stipulation they be annexed to the City. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve sewer and water availability in the amount of 117 EDU' for the Woodgate Section Five Subdivision with the stipulation they be annexed into the City. The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve sewer and water availability in the amount of 41 EDU's for the Woodfield Section Seven Subdvision with the stipulation they be annexed into the City. The motion was seconded by Mayor Hancock. Ail members voted aye. Hotion carried. Billy Walker made a motion to approve sewer and water availability in the amount of 5 EDU's for the Timber Crest Bend Subdivision with the stipulation they be annexed into the City. The motion was seconded by Hayor Hancock. All members voted aye. Hotion carried. HMO REFUNDS TO CITY EMPLOYEE8: A motion was made by Mayor Hancock to allow any employee who paid over the 25~ for HMO costs for 198889 to apply for a refund from the City. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. STREET CUT/GRADLE DRIVE: Steve Spaugh made a motion to authorize the Mayor to sign the release from the bonding company to fix the street cut on Gradle Drive in the amount of $1,479.25 and that the City will not hold the company liable for any future repairs. The motion was seconded by Billy Walker. All members voted aye. Motion carried. PSI/CONCENT TO ENCROACH: Steve Spaugh made a motion to authorize the Mayor to sign the consent to encroach from PSI. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. WASTEWATER TREATMENT PLANT IMPROVEMENTS/NOTICE TO PROCEED AND CONTRACT BETWEEN CITY OF CARMEL AND BOWEN ENGINEERING: A motion was made by Mayor Hancock to approve the contract for Wastewater Treatment Plan Improvements and accept the notice to proceed with construction with Bowen Engineering. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Steve Spaugh made a motion to approve the water improvements contract with Eagle Valley Construction Company. The motion was seconded by Billy Walker. All members voted aye. Motion carried. A copy of the contract was not provided. BIDS FOR DISPATCH EQUIPMENT: Mayor Hancock made a motion to bring the award of the bid back to the BPW at their next regularly scheduled meeting. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. There being no further business before the BPW the meeting was adjourned. ATTES~ APPROVED