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HomeMy WebLinkAboutCCM-04-16-90CARMEL CITY COUNCIL MEETING MINUTES APRIL 16, 1990 7:00 P.M. CARMEL CITY MEETING HALL The meeting of the Carmel City Council was called to order by Mayor Dorothy J. Hancock. Council members in attendance were Minnie Doane, Lee Lonzo, Annabell Ogle, Alan Potasnik, David Adams, Frank Fleming and Tom Irvin. City Attorney Steve Andrews and Clerk-- Treasurer Susan W. Jones were also in attendance. The invocation was given by Councilor Doane followed by the Pledge of Allegiance. : Councilor Potasnik made a motion to approve the minutes of MINUTES April 2, 1990. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. Councilor Fleming asked Clerk-Treasurer Jones if she had received any clarification from anyone concerning the assessed valuation or the new tax rate. Jones stated she had not received any information on this subject form any agency. Councilor Potasnik stated that $150,000 from Civic Square building corporation for the sale of the old Carmel Police Station had been received by the Clerk-Treasurer's office this week. Mayor Hancock presented a plaque and a key to the City EDC AWARDS : to Gilbert Kett and Vaughn Story for their hard work and dedication to the City on the Economic Development Commission. Councilor Potasnik also expressed his appreciation. Resolution 4-2-90-1, appropriating RESOLUTION 4-2-90-1 SIGNING : $15,000 for emergency repairs on the old police station, was signed by the Council. The Resolution had been approved at the previous meeting but had not been signed. : ORDINANCE D-635/CATASTROPHIC MEDICAL LEAVE BANK ORDINANCE Councilor Fleming made a motion to introduce Ordinance D-635 and suspend the rules for reading of the same. The motion was seconded by Councilor Irvin. All members voted aye. Steve Andrews explained the ordinance to members of the Council. Councilor Adams and Councilor Irvin who helped write the proposed ordinance also outlined the ordinance and answered questions from the Council. Steve Andrews stated that he felt Paragraph III should be included in the proposed new Personnel Manual. The Council also requested that ordinance D-635 be amended to include that one day per member be assessed at the start up of the bank and a minimum of 35 days would be needed to actually start out with. This amendment was done in the form a motion made by Councilor Potasnik and seconded by Councilor Doane. All members voted aye. Motion carried. Second reading of Ordinance D-635 would be heard on May 7, 1990. : City Attorney Andrews stated he had a EXECUTIVE SESSIONS MINUTES problem with minutes being kept of the Executive Sessions held by the Council. The Clerk-Treasurer stated that minutes were not necessary but that the law specifically stated that a memo must be kept stating who attended the meeting and that the purpose of the meeting that was advertised was the only subject discussed. She stated that since she is no longer attending executive sessions at the direction of the City Attorney that someone on the Council who does attend these meetings, needs to either prepare this memo to go into the minutes books or at least deliver that information to her so it can be prepared. Mayor Hancock stated she would take care of this matter. : Clerk-Treasurer Susan COMPUTER EQUIPMENT FOR CLERK-TREASURER Jones presented a list of proposed equipment she wanted to purchase for the Clerk's office. Jones stated that she had received approval for these purchases last year during budget preparation but since it was such a large amount of money wanted to run it by the Council for a second approval. Councilor Adams stated that Jones had run into some difficulty earlier by the Board of Public Works when she ordered software and wanted to clear these purchases before she ordered all of this equipment and software. The items were as follows: Wand to attach to Vectra PC $645.00 CPU upgrade & SMB RAM Main Memory HP3000 $8,500/$3,500 ES12 Model 47 CPU, 3.5 Floppy, 42 MB hard drive, color monitor, DOS $4,183 Software for PC's Extend 3 copies at $185.00 $555 Terminal Emulator 2 copies at $100 $200 Word Perfect 5.0 2 copies at $250 $500 Lotus 123 3 copies at $280 $840 Dawn Thomas of Solutions Group who does the software support for the Clerk's office was in attendance to answer any questions for the Council on these purchases. There were no formal objections raised on the purchases presented. Clerk-Treasurer Susan Jones stated that TAXI/LIMO LICENSES/RENEWAL : Carmel City Cab Company had not filled out a form so they were off the agenda. Northside Express requested to be removed from the agenda by way of telephone conversation to Jones this afternoon. Jones stated that both Yellow Cab and Touch of Class Limo Service were up for renewals and the renewals were due on or before May 1st. All items needed for renewal were received and were in order by the Clerk-Treasurer's office. Councilor Lonzo a motion to approve the renewal of Yellow Cab. The motion was seconded by Councilor Potasnik. All members voted aye. Motion carried. Councilor Potasnik made a motion to approve the renewal of Touch of Class Limo Service. The motion was seconded by Councilor Lonzo. All members voted aye. Motion carried. : A motion was made by ESTABLISHMENT OF ENFORCEMENT AID FUND Councilor Potasnik to introduce Ordinance D-643 and suspend the rules for reading of the same. The motion was seconded by Councilor Lonzo. All members voted aye. Motion carried. Steve Andrews explained the fund is being set up to receive federal, state and local monies for law enforcement projects. Councilor Irvin made a motion to suspend the rules and act on Ordinance D-643 tonight. The motion was seconded by Councilor Lonzo. All members voted aye. Motion carried. Mayor Hancock called for the vote. All members voted aye. Ordinance D-643 passed unanimously. PUBLIC HEARING/ ADDITIONAL APPROPRIATION/ ENFORCEMENT AID FUND/ : Councilor Potasnik made a motion to introduce ORDINANCE D-645 Ordinance D-645 and suspend the rules for reading of the same. The motion was seconded by Councilor Lonzo. All members voted aye. Motion carried. Steve Andrews explained that the majority of these monies would be received through a federal grant and matching monies from not only Carmel but other surrounding communities sharing in the grant. Carmel's share would be around $20,000. Clerk-Treasurer Jones explained that the amount of the original grant had been for $327,458.14 but had been reduced as of this afternoon to $137,818.31. Jones stated that it was still okay to proceed with the hearing because we could go lower but no higher. ' Councilor Adams, stating he had just paid his federal taxes this afternoon, thought it was a great deal of money and needed better explanation. Councilor Adams said he realized it wasn't anymore money out of the City's pocket but it was taxpayers money and he felt uncomfortable with approving this large amount of money and not knowing exactly what it was going to be used for. Steve Andrews stated he thought it was going to be used for drug enforcement, i.e. buy money and informant fees along with officer's salaries. Councilor Adams said he still had a problem with it being too vague. Mayor Hancock then opened the meeting to a public hearing calling for any questions and/or objections. Hearing none she closed the public hearing and opened it back to the Council for their questions and/or objections. Councilor Lonzo stated he and Councilor Ogle were the Council members working with the Police Department on their budgets and had been presented with some kind of a presentation on this grant. They were both aware of it. Councilor Lonzo made a motion to suspend the rules and act on Ordinance D-645 this evening. The motion was seconded by Councilor Ogle. All members voted aye. Motion carried. Mayor Hancock called for the vote. All members voted aye. Ordinance D-645 passed unanimously. ORDINANCE D-641/DISBANDING OF THE CARMEL ECONOMIC DEVELOPMENT : Steve Andrews explained to the Council the reason why COMMISSION the EDC was no longer needed. Andrews explained that monies were received from the sale of EDC bonds and that no longer existed. Councilor Fleming made a motion to introduce Ordinance D-641 and suspend the rules for reading of the same. The motion was seconded by Councilor Adams. All members voted aye. Councilor Potasnik made a motion to suspend the rules and act on D- 641 tonight. All members voted aye. Motion carried. There was a call for the question. All members voted aye. Ordinance D-641 passed unanimously. ORDINANCE D-646/ESTABLISHMENT OF THE CITY OF CARMEL PROMOTIONAL : Steve Andrews explained the necessity for disbanding the EDC FUND and that Ordinance D-646 was the vehicle to re-establish a promotional fund administered by the Council to receive the remaining funds from the EDC. Councilor Lonzo made a motion introduce Ordinance D-646 and suspend the rules for reading of the same. The motion was seconded by Councilor Potasnik. All members voted aye. Motion carried. Councilor Potasnik read a letter from former member Vaughn Story that stated he was satisfied with the way the EDC matter had been handled and felt that everything was in place for Carmel to receive the remaining funds left in the EDC. EDC funds are a result of economic development bond proceeds. Councilor Potasnik made a motion to amend Ordinance D-646. Paragraph #3 was amended to read: 3. T hat any person, corporation, or other legal entity, may, by written application to the Common Council, request monies from this fund for the promotion of the City of Carmel. Promotion of the City of Carmel shall include, but is not limited to, matters involving development of the City, improvement of the environment, and the protection of the health, safety and welfare of the City and its citizens as it relates to the economic benefit and promotion of the City of Carmel. The motion to amend the ordinance was seconded by Councilor Lonzo. Councilor Lonzo made a motion to suspend the rules and act on Ordinance D-646 as amended tonight. The motion was seconded by Councilor Potasnik. All members voted aye. Motion carried. There was a call for the question, all members voted aye and Ordinance D-646 passed unanimously. ADDITIONAL APPROPRIATION HEARING/$150,000/GENERAL FUND/COUNCIL : Councilor Lonzo made a BUDGET/RENOVATION OF COMMUNICATIONS CENTER motion to introduce Ordinance D-642 and suspend the rules for reading of the same. The motion was seconded by Councilor Adams. All members voted aye. Motion carried. Steve Andrews explained that this money was from the proceeds of the sales of the old police station by the Civic Square Building Corporation. Mayor Hancock opened the floor to the public for a hearing, calling for any questions and/or objections. There being none, the hearing was closed to the public and opened to the Council for their questions and/or objections. There were none. Clerk-Treasurer Jones stated this was a new line item within the Council budget and would be easily monitored. Jones stated she had received a call from Bond Counsel last week and was instructed to keep all monies received from Civic Square separate and to keep a detail of all expenditures and receipts for that money. Councilor Irvin made a motion to suspend the rules and act on Ordinance D-642 this evening. All members voted aye. Motion carried. Mayor Hancock called for the question. All members voted aye. Ordinance D-642 passed unanimously. : A discussion was held by the Council on the PERSONNEL MANUAL proposed Personnel Manual drafted by Terri Hiatt and department heads from the City. Councilor Potasnik asked Councilor Irvin to share with the Council his concerns over the proposed manual. Councilor Irvin stated he had talked with Terri Hiatt and had discussed several problems he saw within the manual. Councilor Irvin's main objection was with certain language used in the manual and that if the City were ever forced into collective bargaining that this language would be "grandfathered" into the union contracts. Irvin felt this would caused a great deal of problems for the City. Mayor Hancock suggested more review and in-put from the Council. A committee was then formed by the Mayor to include Councilors Irvin, Adams, Lonzo, City Attorney Andrews and Chairman Hiatt. This committee would go back and review the proposed manual and report back to the Council at a later date. : A motion was made by ORDINANCE D-647/ACCIDENT REPORT FEES Councilor Lonzo to introduce Ordinance D-647 and suspend the rules for reading of the same. The motion was seconded by Councilor Adams. All members voted aye. Motion carried. City Attorney Andrews explained that state statute allows for the charging of a $5.00 fee for accident reports and to allow the police department to recover (at cost) the cost for tapes and photographs. Andrews stated he thought Carmel already had an ordinance on the books but no one could locate it so that was the reason for this new ordinance. Councilor Lonzo made a motion to suspend the rules and act on Ordinance D-647 tonight. All members voted aye. Motion carried. Mayor Hancock called for the question. All members voted aye. Ordinance D-647 passed unanimously. Councilor Potasnik stated he had been VOICE OVER-RIDE/CABLE TV: working with Larry Stasberger of CPD on the voice over-ride policy for disasters or potential disasters such as tornados, etc. for television. Councilor Potasnik asked for direction from other members on the Council as to what would be the next step or if they would like to review the policy themselves. It was the decision of the Council to review the policy. Councilor Potasnik stated he would get it to the Clerk-Treasurer so it could be mailed out in the next Council packet. This item would appear on the May 7th agenda. Councilor Potasnik said this entire matter had been generated last year when the Cable Company and the City were contemplating purchasing this equipment with City money. As it ended up, the Cable company bought the equipment but a policy on who would use the equipment, what authority, etc would come from the Council. : Mayor Hancock stated she had brought PROPOSED CARMEL NEWSLETTER several samples of newsletters from other communities and from the school for their review. The Mayor stated this had been discussed at the retreat and she got the impression that everyone thought it was a good idea and needed some direction from the Council. The Council asked the Mayor to bring back costs and where the money would or could come from to pay for such a project. : Councilor Lonzo stated that if the CHS STUDENTS/SHADOW PROGRAM Council approved, the Carmel High School Shadow program would be scheduled for May 7th. The Council thought it was a great idea. Councilor Adams asked if names and phone numbers could be submitted prior to the meeting so they could call their student. There being no further business before the City Council the meeting was adjourned. APPROVED:Dorothy J. Hancock, Mayor ATTEST: Susan W. Jones, Clerk-Treasurer