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HomeMy WebLinkAboutBPW-03-19-90BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES NLARCH 19, 1990 5:15 P.M. CARMEL CITY MEETING HALL The meeting of the Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were Billy Walker and Steve Spaugh. City Attorney Steve Andrews and Deputy Clerk-Treasurer Janet Rogers were also present. MINUTES : Mayor Hancock asked the minutes reflect that the new hires were for the Carmel Police Department and the spelling of Conseco be corrected. A motion was made by Steve Spaugh to approve the minutes of March 5, 1990. The motion was seconded bv Mavor Hancock. Ail members voted aye. Motion carried. CLJIIMS: Billy Walker made a motion to approve claims dated 2/28/90 in the amount of $19.18. The motion was seconded by Steve Spaugh. Ail members voted aye. Motion carried. Billy Walker made a motion to approve claims dated 3/14/90 in the amount of $654,616.82. The motion was seconded by Steve Spaugh. Ail members voted aye. Motion carried. BIDS: Bids were opened by Steve Andrews and Tom Allebrandi for a 800 MHZ Trunked Radio System. Bids were received from General Electric-Hobile Communications ($376,842.10) and Hotorola ($388,286.00). A motion was made by Billy Walker and seconded by Steve Spaugh to take the bids under advisement and return with a recommendation at the next BPW meeting. Ail members voted aye. Hotion carried. The actual bids forms were taken by Tom Allebrandi for review. Console Bids: Hotorola $145,325 CSI $162,553 Bids were opened by Steve Andrews and Don Silvey for the Water Distribution System Improvements. Bids were received from Weitzel, Bowen, Thompson, Eagle, Deichman and Norman Construction Company. (See Attached Bid Tally Sheet) A motion was made by Steve Spaugh to allow Don Silvey to take the bids under advisement and return at the next BPW meeting with a recommendation. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. ADDITIONA TO AGENDA. Mayor Hancock made a motion to add recognition of Pat Strasburger from Utilities, transfer of Police property and roadblock resolution. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. RECOGNITION OF PAT STRASBURGER: Pat Strasburger was recognized for her efforts in a low "write-off" of delinquent bills for the Carmel Water and Sewer Company. UTILITY SERVICES/ROLLING MEADOWS - CIRCLE DRIVE: Mayor Hancock made a motion to proceed with the installation of water and sewer lines for both areas paying installation costs of utilities and establishing interest free payment plans for availability fees to be paid by the homeowners. The cost of sewer would be approximately $275,000 and the cost for water would be approximately $230,000 of which the Hayor stated this was not tax dollars. The motion was seconded by Steve Spaugh. Ail members voted aye. Motion carried. Kevin Johnson presented a petition of the homeowners of Circle Drive and in Walters Rolling Acres to show their support of the proposal. 457 PLAN/ LINCOLN NATIONAL; Steve Andrews recommended the Board ratify the old contract. Steve stated he would get with Lincoln National to see what had been changed between the old contract and the new contract. Steve expressed concerns with changes and how they effect IRS provisions. Steve Spaugh made a motion to ratify the original document with the consideration that Steve Andrews direct a letter to Lincoln National about the contract changes. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. PEBSCO/457 PLAN DOCUMENT: Steve Andrews stated he felt this document was okay to sign. A motion was made by Steve Spaugh and seconded by Billy Walker to authorize the Hayor to sign the 457 Plan for Pebsco. Ail members voted aye. Motion carried. STREET LIGHT/FLOOD LIGHT - BROORSHIRE VILLAGE: Mayor Hancock made a motion to take over the payment of the light at the entrance to Brookshire Village, Gray Road and Bently Drive. The motion was seconded by Steve Spaugh. Ail members voted aye. Hotion carried. RE80LUTION/CPD-CFD/CLOTHING ALLOWANCE: Steve Andrews explained the necessity for the clothing allowance resolution and that the resolution states that any balance in the budget for clothing allowance would just go "un-spent" but would not be reimbursed to the individual officer or civilian. Steve Spaugh made the motion to approve Resolution 3-19-90-1. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. CD/CREDIT BUREAU/CONTRACT/CPD A motion was made by Billy Walker to approve the contract between the City of Carmel (Police Department) and C & D Credit Bureau for services with the consideration that there will be a designated party for the credit checks only within the police department and to develop a policy regarding this individual and also a budget prepared for such an item. The motion also included authorization for the Mayor to sign said agreement. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. RESOLUTION/FOLLETT-MORROW DRAINS: A motion was made by Mayor Hancock to approve the resolution between the County and the City of Carmel for the acceptance of the Follett and Morrow Drains within the city limits. The motion was seconded by Billy Walker. All members voted aye. Motion carried. QUITCLAIM DEED/CPD PROPERTY: Steve Andrews reported that he had received the same appraisal from two different appraisers regarding the CPD property and presented a Quitclaim Deed from Carmel to the Carmel Civic Square Building Corporation for the property to the Deputy Clerk-Treasurer for recording. RESOLUTION 3-19-90-2/ROADBLOCKS: A motion was made by Steve Spaugh to approve Resolution 3-19-90-2 concerning roadblocks. The resolution would prohibit solicitation by any person, agency, group or any Other entity in the public thoroughfare or right-of-way within the city limits of Carmel. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. CONTRACTS WITH COMMONWEALTH ENGINEERING/SIGNING/WATER DISTRIBUTION PROJECT: A motion was made by Steve Spaugh to approve engineering contracts between Commonwealth Engineering and the city of Carmel for the Water Distribution System and for the 1990 Wastewater system improvements. The motion also included the authorization for the Mayor to sign said agreements on behalf of the BPW. The motion was seconded by Billy Walker. All members voted aye. Motion carried. There being no further business before the BPW the meeting was duly adjourned. ATTEST: APPROVED regarding this individual and also a budget prepared for such an item. The motion also included authorization for the Hayor to sign said agreement. The motion was seconded by Hayor Hancock. Ail members voted aye. Motion carried. RESOLUTION/FOLLETT-MORROW DRAINS. A motion was made by Mayor Hancock to approve the resolution between the County and the City of Carmel for the acceptance of the Follett and Morrow Drains within the city limits. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. QUITCLAIM DEED/CPD PROPERTY: Steve Andrews reported that he had received the same appraisal from two different appraisers regarding the CPD property and presented a Quitclaim Deed from Carmel to the Carmel Civic Square Building Corporation for the property to the Deputy Clerk-Treasurer for recording. RESOLUTION 3-19-90-2/ROAD BLOCKS: A motion was made by Steve Spaugh to approve Resolution 3-19-90-2 concerning roadblocks. The resolution would prohibit solicitation by any person, agency, group or any other entity in the public thoroughfare or right-of-way within the city limits of Carmel. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. CONTRACT8 WITH COHHONWEALTH ENGINEERING/SIGNING/WATER DISTRIBUTION PROJECT: A motion was made by Steve Spaugh to approve engineering contracts between Commonwealth Engineering and the City of Carmel for the Water Distribution System and for the 1990 Wastewater system improvements. The motion also included the authorization for the Hayor to sign said agreements on behalf of the BPW. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. There being no further business before the BPW the meeting was duly adjourned. APPROVED Doroty J. Hancock, Mayor ATTEST: Susan W. Jones, Clerk-Treasurer