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HomeMy WebLinkAboutBPW-11-18-91 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES NOVEMBER 18, 1991 ONE CIVIC SQUARE/COUNCIL CHRi~BERS 5:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Member Billy Walker was in attendance. Member David Taylor and City Attorney, Steve Andrews were absent. Deputy Clerk-Treasurers, Jan Hope and Jean Junker were also in attendance. MINUTES OF NOVEMBER 4f 1991: Mayor Hancock requested deletion of page 4, the fourth sentence, changing the line to read; "Walker made a motion to grant permission for Mr. Steckley to negotiate with Indianapolis Water Co. for service" Hancock also requested deletion of "Indianapolis water plus" from page 4, the last paragraph. Hancock made a motion to approve the minutes as corrected. The motion was seconded by Walker. Ail members voted aye. Motion carried. CI2~IMS: Walker made a motion to approve the claims dated 11/08/91, pages 1-12, in the amount of $858,126.59. The motion was seconded by member Hancock. Ail members voted aye. Motion carried. Walker moved to approve the claims dated 11/13/91, page 1, in the amount of $666.87. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. Walker moved to approve the claims dated 11/14/91, page 1-2, in the amount of $308,300.37. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. AMENDMENT TO THE 1991 WATER BUDGET: Hancock made a motion to approve resolution 11-18-91-1, which was an amendment to the 1991 Water Budget increasing the total by $11,524.00 in the 'purchased water' account. The motion was seconded by Walker. Ail members voted aye. Motion carried. PROMOTIONS/CARMEL FIRE DEPAi~TMENT: Chief Couts, Carmel Fire Department, stated he was recommending promotions for Sergeant Frank Vallone to the rank of Lieutenant, due to the retirement of Lieutenant Rodney Edwards, and Sergeant Vallone's position as "next" on the eligibility list for promotions within the department. Couts stated Sergeant Vallone had 13 years with the Fire Department. Couts requested that the Board approve the promotion on November 23rd, which was the beginning of a pay period, with a bi-weekly salary of $1285.84 including longevity. Couts requested that Firefighter, Steven Reeves, be promoted to Sergeant, due to the promotion of Frank Vallone to Lieutenant. Couts stated Reeves was next on the eligibility list for promotion to rank of Sergeant. Couts stated the eligibility list was established in the beginning of 1991 through testing procedures, at which time, personnel of the Fire Department were advised of their respective order of eligibility and would be promoted, should there a position be vacated for whatever reason. Couts stated Reeves had been with the Fire Department for 14 years. Couts requested the promotion become effective November 23rd. Hancock made a motion to approve the promotion in rank for Frank Vallone and Steven Reeves effective November 23rd. motion was seconded by Walker. Ail members voted aye. carried. The Motion SEWER AVAILABILITY/ST. VINCENT MEDICAL OFFICE PARK - GUILFORD AND OLD MERIDIAN: Walker asked Tom Welch, City Engineer, if he had any problems with the request. Welch stated he did not. Walker made a motion to approve sewer availability for 8.47 E.D.U.'s as per Sewer Ordinance S-41. Not to exceed an average daily flow of 2,541 gallons for the St. Vincent Medical Office Park at Guilford and Old Meridian. The motion was seconded by Hancock. Ail members voted aye. Motion carried. SEWER AVAILABILITY/AND COMMERCIAL CURB CUT/CARMEL APOSTOLIC CHURCH -12960 N. OLD MERIDIAN: Walker asked Welch if he had any problems with the request. Welch stated he had no problem with the availability. Stuart Shade from SRS Architects stated that they were asking for the curb cut as indicated by the letter of application 1) The maximum number of cars will most likely be less than 30 for the first three years. 2) The curb cuts will have to be reapplied for, and relocated as the project develops into phases II and III, possibly vacating this proposed curb cut as indicated by the master plan. Shade stated that a new request will be submitted for a more substantial curb cut to handle the additional flow after further development. Hancock asked Welch why the curb cut would be changed in three years. Shade stated that a remodeling phase with an add-on was expected in three to five years and it would be necessary to apply for a more substantial curb cut at that time. Hancock asked if the future curb cut would be moved because of SRS's request and not the City's. Shade stated that was correct. Walker asked why the drive would not be installed per the master plan the first time. Shade stated they were attempting to hold down cost. Shade added the master plan required the purchase of additional property which the Church had rights to purchase. Hancock asked if the future planned curb cut would be in the same location. Shade stated, in all probability, it would not be in the same location, but on a piece of property not yet owned by the Church. Hancock asked Welch if there were accel and decel lanes consistently along that street. Welch stated he did not think so. Walker asked Welch if he had a problem with the request. Welch stated not really, but it did deviate from the norm. Walker asked if it did not deviate from what was already there. Welch stated it did not. Walker made a motion to approve sewer availability at 1.2 E.D.U's as per sewer ordinance S-41. Not to exceed an average daily flow of 360 gallons for Carmel Apostolic Church at 12960 N. Old Heridian The motion was seconded by Hancock. Ail members voted aye. Motion carried. Walker made a motion to approve the requested curb cut with the stipulation that at the time that upgrading is required along that area for others along the corridor that the cut must be upgraded to fit the specifications of accel and decel lanes. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. UMRAUGH CONTRACTS FOR UTILITY BOND REFUNDING: Hancock stated the City Attorney, Steve Andrews, had reviewed the contracts. Hancock stated that the City Council requested the possibility of bond refunding be looked into. Hancock stated in order for Umbaugh to do that, the City needed to have the contracts. Walker asked if they were standard contracts. Hancock stated they were, and added that Steve Andrews had looked at them. Walker made a motion for approval of the contracts for utility bond refunding for sewer by H.J. Umbaugh & Associates. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. Hancock made a motion for approval of the agreement between the City of Carmel Water Utility and H.J. Umbaugh for looking into utility bond refunding. The motion was seconded by Walker. Ail members voted aye. Hotion carried. STREETLIGHT REQUEST - WILSON TERRACE: Hancock stated that Wilson Terrace requested that a light be put on Guilford at the entrance. Hancock stated that it was one light and the funds were available. Hancock made a motion to erect a light to the entrance of Wilson Terrace on Guilford. The motion was seconded by Walker. Ail members voted aye. Motion carried. PROMOTIONS/CARMEL POLICE DEPAi~TMENT: Hancock stated that due to the retirement of Chief Barney, the City had a new police chief, Chief Allen. Hancock stated her appointment of Major Honaker as Assistant Chief needed to be approved by the Board. Hancock stated that Allen and Honaker had assumed the responsibilities for the positions, but the pay would not change until November 23rd. Chief Barney would be receiving vacation pay until November 22nd. Hancock made a motion to promote Hajor Honaker to Assistant Chief effective immediately for responsibilities and would receive Assistant Chief salary beginning November 23rd. The motion was seconded by Walker. Ail members voted aye. Hotion carried. APPROVAL OF CLEANING CONTRACT/CARMEL POLICE DEPARTMENT: Chief Allen, Carmel Police Department stated that this was a renewal of the cleaning contract with the only change as an increase in pay to M & R Cleaning Service. Allen stated the Police Department went shopping for janitor contracts when the buildings were first opened. Allen stated M & R came in second. Allen stated the Department used the company who came in first for about 30 days and found their work very unsatisfactory. Allen stated M & R had the next lowest bid and, to date, had been very happy with their performance with only one complaint after 1 1/2 years of using their service. Allen requested that their contract be renewed at the increased rate all of which was budgeted in the Department's 1992 budget. Allen stated the contract included window and carpet cleaning. Walker asked Allen how often M & R cleaned. Allen stated four days per week Allen stated the Department allowed them to be flexible about what four days they chose during holiday weeks, but usually, two people cleaned Honday through Thursday. Walker asked what the annual amount called for in the contract. Allen stated $1,500.00 per month with H & R supplying their own chemicals. Walker made a motion to approve renewal of the Carmel cleaning contract with M & R Enterprises effective November 18, 1991. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. APPROVAL OF RULES AND REGULATIONS FOR SWORN PERSONNEL/CARMEL POLICE DEPARTMENT: Hancock stated that the rules have been worked on for a long time and due to federal regulations the rules would have to be reviewed for compliance with the American Disabilities Act, after the first of the year. Chief Allen stated the City Attorney had the opportunity to review the rules and regulations and advised that he had several minor changes to make. Allen stated that in addition to the City Attorney's changes, two more changes needed to be made. 1) Page 14, Item ~4 - Possession and Use of Controlled Substances should read on or off duty, not while on duty as shown. The Board confirmed that their copies had already reflected the change. 2) Page 24, Item ~ 69 the second item from the top of the page, the last items should read 9-21-17-20 instead of 94185. The Board indicated that their copies reflected the change. Walker stated he had a problem with ~4 on page 14. Walker stated he had a problem with anyone other than a licensed physician giving credence to anyone using any kind of substance. Walker asked if the regulation allowed for a superior to give permission. Allen indicated the regulation stated the approval and guidance of a licensed physician and the knowledge of a superior. Allen stated Department employees were required to put in writing any prescription medicine they were taking to their superior. Hancock made a motion to approve the rules and regulations for sworn personnel of the Carmel Police Department with the corrections indicated by Allen which were already made on the Board's copy. The motion was seconded by Walker. Let the record reflect, no vote was taken on the approval. Walker amended the motion to approve the regulations until January 26, 1992 when, at that time, they be amended to be in concert with federal regulations and updating should be made prior to that time. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. City Attorney, Steve Andrews, stated no further corrections needed to be made to the rules and regulations. APPROVAL OF RULES AND REGULATIONS FOR CIVILIAN PERSONNEL/CARMEL POLICE DEPARTMENT: Chief Allen stated the copy before the Board was complete unless the City Attorney had updates that he intended to make. Hancock stated the City Attorney had no changes to make. Allen stated a correction was made on page 7, section 1.05.13 which was maternity leave, spelling out that it was without pay. Walker made a motion to approve the rules and regulations for civilian personnel of the Carmel Police Department as outlined and presented. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. Hancock amended the motion to approve the regulations until January 26, 1992 when, at that time, they be amended for compliance with ADA requirements. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Hancock stated the Board would set up a special meeting date with the clerk-treasurer because she did not believe a quorum would be available for December 27th. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, Approved: OTHER BUSINESS: SPECIAL ~EETING: Walker requested information regarding a special meeting. Hancock stated a special meeting will be held on December'23, 1991 at 11:00 A.M. for approval of final claims for 1991. WALKER'S COMMENTS: Walker stated he would like Go express, his appreciation for the opportunity to serve on the Board for the past ten and one-half years. Walker stated he appreciated the opportunity to work with the city of Carmel and that he wished the incoming group all the success in the world.. Walke9 expressed his sincere appreciation to Mayor Hancock and Mayor Reiman for giving him the opportunity to serve. Walker stated he hoped in all regards that he had been fair and above board in everything he had done. Walker made a motion to adjourn the meeting. further business before the Board the meeting was There being no duly adjourned. RespectfullY submitted, Approved: ATTEST: 7