The URL can be used to link to this page

Home My WebLink AboutBPW-08-19-91CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES AUGUST 19, 1991 5:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting was called to order by Mayor Dorothy J. Hancock. Members in attendance were David Taylor and Billy Walker. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTE: Mayor Hancock offered an amendment to the minutes of August 5, 1991 stating that on page 8 under sewer availability for Oak Hill that the minutes reflect that the mayor asked Steckly if he was willing to sign a letter that he did not object to annexation and that he responded he did not object. David Taylor stated he did not receive a copy of the minutes in his packet and asked for this item to be placed at the end of the agenda so he would have time to review them before approval. CLAIMS: Billy Walker made a motion to approve claims dated 8/14/91, pages 1-13 in the amount of $1,556,504.81. The motion was seconded by Hayor Hancock. Ail members voted aye. Hotion carried. Hayor Hancock made a motion to approve claims dated 8/7/91 in the amount of $18,071.70. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Walker moved to approve claims dated 8/9/91 in the amount of $307,889.56. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. UNDERGROUND STORAGE TANK REMOVAL/QUOTES: Steve Andrews opened the quotes for the underground storage tank removal. The clerktreasurer attested to the fact that all quotes were received in a timely manner. The quotes were as follows: Jenson Environmental Company Heritage Engineering Hoosier Equipment $6,200.00 $8,465.00 $5,925.00 Andrews suggested the Board take the quotes under advisement and return at the next Board meeting with a recommendation. Walker so moved. The motion was seconded by Hancock. All members voted aye. Hotion carried. The clerk-treasurer stated the $10,000 additional appropriation had been approved by the State Tax Commissioners today so money was available for the project. JOHNSON CONTROLS/MAINTANENANCE CONTRACT Mayor Hancock moved to table this item and also to table item ~9 on the agenda. The motion was seconded by Taylor. Ail members voted aye. Hancock stated this was at the request of Wilcox and it has been made perfectly clear that this will not be tabled again after this time. PROPOPALS/ENGINEERING-116TH AND GRAY ROAD/BOARD SELECTION OF ENGINEER: Hancock moved to award the engineering inspection to Butler, Fairman and Seufert and that it would be under the present contract with Butler, Fairman and Seufert and would be done with monies already appropriated for that project. The motion was seconded by Walker. Ail members voted aye. Hotion carried. DOOR GUARDS/MASTER FIRE STATION: The mayor stated there was money available in the Board of Public Works budget under building repairs and maintenance to pay for the door guards. The mayor stated the amount of the contract was ~or $2,697.00. Taylor moved to approve the expenditure. Walker said he didn't think there was a choice in doing the work but was still opposed to spending this money for something that should have been designed when the buildings were done originally. Walker asked that the Board investigate the possibility of doing this type of work on all the buildings. Hanock seconded the motion. Ail members voted aye. Hotion carried. RISKIN - SEWER AVAILABILITY/REPORT FROM ATTORNEY: Andrews stated there were two issues discussed. One was sewer availability and the second was if these folks were entitled to a free hook-up. Andrews said he hasn't been able to get anything from the Courthouse and he also talked to Hike Howard to see if he had anything in the way of old records. Andrews said he hadn't contacted the Riskens or their attorney because he didn't have anything to tell them either. Walker made a motion to deny sewer availability due to the fact the Riskens were not in the city limits and were not in favor of annexation. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. EXTENDED MEDICAL LEAVE/CHERYL MORAN: Andrews stated his position hadn't changed on this matter since the last meeting. Andrews said the leave had expired so there wasn't anything to extend. The mayor said she didn't see any benefit to the employee anyway. Hancock moved to deny the second extension for Cheryl Horan. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. CROPWALK/ST. PETER'S UNITEd CHURCH OF CHRIST: Hancock asked that the clerk contact someone from this organization in order to have a spokesman at the next meeting. The mayor moved to table this item and have the clerk- treasurer contact them to appear at the next meeting. The motion was seconded by Walker. Ail members voted aye. Hotion carried. MCNUTT/REIMBUR8EMENT FOR THE SMOkEy HOLLOW OFF-SITE WATER MAIN eXTENSION: Taylor moved to allow the reimbursement for the Smokey Hollow off-site water main extension in the amount of S24,000 to the Paul E. Estridge Corporation as per agreement dated November 7, 1986. The motion was seconded by Walker. Ail members voted aye. Motion carried. PSI AGREEMENT WITH CARMEL FIRE DEPARTMENT/STOP LIGHT CONTROL AT FIRE STATION: Fire Chief Couts stated this license agreement was for the purpose of installing hardware wiring on 4 PSI poles to operate a control light from Fire Station 3 at Keystone and 106th Street. This would facilitate traffic control at that intersection to allow for emergency vehicles to get through that intersection when they are called out on a run. Walker moved to approve this contract. The motion was seconded by Hancock. Taylor asked about IDOT being notified. Couts stated they were notified. Taylor suggested the Chief get something in writing from IDOT. Taylor made a friendly amendment to the motion allowing for the mayor to sign this contract on behalf of the City. Walker agreed to the amendment. Ail members voted aye. Hotion carried. FIRESERVICE AGREENENT/EDWARDS COMPANY: The service representative from Edwards Company presented a contract for fire service to city hall and the police station to the board for their approval. This agreement or contract would be for one year with semi-annual inspections. The representative said this service would bring the two buildings into compliance with code and was a full coverage contract as far as labor was concerned but did exclude parts. The mayor asked the city attorney if he had reviewed it yet and felt it was in order. Andrews stated he had been out of town all weekend and had just now looked at it and had problems with the limitation of liability section. Andrews said it needed to be modified. The representative stated this was the exact same contract that Edwards had with the other building. Andrews said that very could be but still wanted to modify this contract. Hancock moved to table this item until the next meeting. The motion was seconded by Walker. Ail members voted aye. Hotion carried. INSUPJkNCE SETTLEMENT/CIVIC SQUARE CENTRE; Walker moved to table this item until the next meeting. The motion was seconded by Taylor. Ail members voted aye. Andrews was to have provided backup but did not get it mailed in time for the Board to review. SECONDARY PLAT APPROVALWILLIAMSON RUNSECTION 6: Walker moved to table this item until the next meeting. The motion was seconded by Taylor. Ail members voted aye. ADDITION TO AGENDA: Mayor Hancock moved to add a change order for Walter's Rolling Acres Sanitary Sewer and Water Distribution System to the agenda. The motion was seconded by Taylor. Ail members voted aye. Motion carried. Hancock then moved to add a release of easement for Lot 77, Williamson Run to the agenda. The motion was seconded by Taylor. Ail members voted aye. Motion carried. 8EWER AND WATER HOOXUP FOR 120 NORTH PJkNGE LINE ROAD: Tom Welch explained this hookup would be for a lateral off of an existing house on 120 North Range Line. Welch stated this was commercial property. It will be used for office space. The property would not stand alone for zoning purposes, thus it can't be sub-divided and it is not an interior lot. Taylor moved to grant additional sewer and water availability in the amount of .46 EDUs not to exceed 138 gallons per day contingent upon a lateral hookup from the front building to the rear building. Hancock seconded the motion and all members voted aye. PERFORMANCE BOND RELEASES: Walker moved to approve the release of a performance bond for bore and manhole settings for the Design Gallery Group II. The motion was seconded by Taylor. Ail members voted aye. Motion carried. Hancock moved to approve the release of a performance bond for water lines in the amount of $26,654 for Lake Forest, Section 5. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Walker moved to approve the release of a performance bo~d for water lines in the amount of $18,374 for Lake Forest, Section 6. The motion was seconded by Taylor. Allo members voted aye. Motion carried. CHANOE ORDER/WALTER~S ROLLIN~ ACRES SANITARY SEWER AND WATER DISTRIBUTION SYSTEM: Walker moved to approve the Change order #2 on job number S9019/W9018 in the amount of a net increase of $19,602.00 to do additional work and clean up for the project. The motion was seconded by Taylor. All members voted aye. Motion carried. The mayor stated this amount is still within the contingency amount on the contact. EASEMENT/RELEASE LOT 77 WILLIAMSON RUN: Taylor moved to authorize the mayor to sign the release for the easement on Lot 77 in Williamson Run. The motion was seconded by Hancock. Ail members voted aye. Motion carried. Next meeting of the Board of Public Works and Safety was set for September 3, 1991 at 5:15 P.M. There being no further business before the Board of Public Works the meeting was duly adjourned. ATTEST: Respectfully submitted, /~Approved, ~/