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HomeMy WebLinkAboutBPW-07-15-91CARMEL BOARD OF PUBLIC WORKS AND SAFETY JULY 15, 1991 MEETING MINUTES ONE CIVIC SQUARE/COUNCIL CHAMBERS 5:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members present were David Taylor and Billy Walker. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES/JULY 1. 1991: David Taylor moved to approve the minutes of July 1, 1991. The motion was seconded by Walker. Ail members voted aye. Motion carried. CLAIHS: Walker moved to approve claims dated 6/30/91, pages 1-2, in the amount of $320,035.95. The motion was seconded by Taylor. Ail members voted aye. Motion carried. Taylor questioned the clerk-treasurer using 903, which he stated was the fund number in the Cities and Towns Accounting Hanual to be used for bonds. The clerk-treasurer stated that 401 was used for bonds and 903 was being used for levy excess. The levy excess fund was set up to receive excess tax money from all funds. Taylor moved to approve claims dated 6/30/91 in the amount of $11,174,339.00. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Taylor questioned the purchase of the camera-recorder by the Carmel Police Department in the amount of $7,500. Hancock moved to approve claims dated 7/10/91, pages 1-11, in the amount of $334,183.41. The motion was seconded by Walker. Ail members voted aye. Hotion carried. HOT HOT DOG/REQUEST FOR ADDITIONAJ~ LOCATIONS: Much discussion took place concerning the additional locations for hot dog stands with the Board and Mr. Rahebi. Rahebi was requesting an additional stand on Carmel Drive at Executive Drive and an additional stand at Congressional Boulevard around 122nd Street. Safety along Carmel Drive was the Board's major concern. Rahebi stated he could move his stand on down Range Line to Carmel Drive since he had received permission for a stand on Range Line. The mayor stated Rahebi was originally approved by the Board for four locations to be determined later. Rahebi had received only permission to operate stands in front of Civic Square and at the little pa~k at Range Line and Main Street. Walker did not want a stand on a major artery and questioned the idea of putting the stand in right- of-way. Walker was concerned this would set precedent for other vendors in the area to set up their stands in city owned right-of-way. Walker asked what would happen if someone got hit while purchasing a hot dog if the stand was located in right-of-way. Andrews stated the city would probably end up in a law suit in Noblesville. Walker moved to deny the request for additional locations for hot dog stands due to safety reasons and that Rahebi come back in with a plan for locations approved by the owners of the ~usinesses where the stands are to be located. The motion was seconded by Taylor. The mayor then stated that if the stands are located on private property then Rahebi doesn't need permission from the BPW. Walker stated that is fine but he didn-t want to give permission to locate these types of stands in the city's right-of-way. Walker restated the motion. Walker moved to deny the location of the hot dog stands on city property and if ~ahebi sets up a stand on private property then it should be in a location that could or would cause a traffic problem. Ail members voted aye. Hotion carried. HNTB ADMINISTRATIVE SERVICE CONTRACT: Walker stated his questions concerning the contract had been answered to his satisfaction. No hourly rate on cap on total expenditures was stated through this contract. Hancock made a motion to approve the administrative service contract with HNTB. The motion was seconded by Walker. Walker and Hancock voted aye. Taylor voted nay. Motion passed. PROPOSAL FOR CONSTRUCTION/INSPECTION OF INTERSECTION AT ll6TH AND GRAY ROAD: Taylor and Hancock asked how this item came on the agenda. The clerk-treasurer stated Nelson Steele of Butler, Fairman and Seufert requested it be placed on the agenda. Andrews asked that the clerk attest to the fact that sealed proposals were received from Cole and Associates and First Group Engineering Incorporated and would be kept by her office until more details of this agenda item could be determined. Andrews wanted it stated for the records that the proposals were unopened. Taylor moved to table this item. The motion was seconded by Hancock. Hancock wanted it stated for the record that she had received a letter from Valley and Associates that they did not want to make a proposal. Hancock and Taylor voted aye. Walker did not vote. Motion carried. PROMOTIONS/CARMEL COHHUNICATIONS CENTER: Walker moved to approve the promotion of Susan M. Reagan to civilian 1st class for the Carmel Communications Center. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. PROMOTIONS/CARMEL POLICE DEPARTNENT: Taylor moved to approve the promotions of Anthony S. Teal and Robert White to 2nd class patrolman and Krisi Brunes to 2nd class civilian. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Teal's promotion would be effective August 3 and White's and Brune's promotions would be effective August 10. SIGNING OF JOHNSON CONTROLS CONTRACT: Don Allen, Assistant Police Chief presented the contract to the Board. Allen stated that both David Brandt and David Wilcox had reviewed the contract. Allen stated the basis for this contract is that nobody on staff has the technical expertise to operate the air conditioning system. Allen stated the proposal was for $16,000 for all the schedules that were submitted to the Board members only. Allen said this would be an annual fee. Taylor questioned the fact that the contract did not state an hourly fee but yet offered a "reduced" discount rate to the city. Allen stated he did not know the hourly rate but the contract did call for a discount and also the parts would be purchased through Johnson at 50% off. Allen said the contract calls for the city to be put on priority service. Taylor said he would feel more comfortable with some type of amendment stating the hourly fees. Walker questioned the contract where it says the air conditioning would be cleaned as required and who would make that call. Allen stated that would be up to Johnson Controls. Walker asked how many inspections Johnson would make a year. Wilcox stated three. Wilcox stated that also included changing the filters three times. Wilcox said there was also a maintenance inspection done once a year. Allen stated the money to support this contract is already in the budget and would not require a special appropriation. Allen said Terri Carter in the mayor's office had agreed to a 60%-40% split based on square footage. This contract would be for the city hall and police station only. Walker asked how many hours this would require. Wilcox stated there were 74 units to service including the condenser, the pumps, etc. and was a very elaborate system to maintain but had no idea how many hours it would take to do this work. Andrews said he looked at the contact and didn't see anything real different in it but did agree with Taylor that an hourly rate needed to be set out. Allen said there was a problem now because the warranty on some portions have run out and if there needs to be service call between now and the next BPW meeting the city would have to pay full price. Taylor moved to table this item until the next meeting. The motion was seconded by Walker. Ail members voted aye. Hotion carried. WIDENING OF COHHERCIAL DRIVE ENTRANCE/GUILFORD AVENUE/CARMEL JUNIOR HIGH SCHOOL CARMEL CLAY SCHOOLS: Tim Stevens, attorney for the Carmel Clay Schools presented the plan to the Board. Stevens explained the road cut is located on Guilford Road. motion to approve the widening of the commercial drive entrance of Carmel Junior High School on Guilford Avenue as submitted to the city engineer's office. The motion was seconded by Taylor. All members voted aye. Motion carried. TEMPORARY CLOSURE FOR RECONSTRUCTION OF 136TM STREET FROM COOL CREEK TO KEYSTONE AVENUE/CONTRACTORS UNITED: Walker made a motion to approve the temporary closure for reconstruction of 136th Street from Cool Creek to Keystone Avenue. The motion was seconded by Taylor. Ail members voted aye. Motion carried. RELINQUISH SEWER SERVICE AREA TO CLAY TOWNSHIP REGIONAL WASTE DISTRICT: Taylor moved to approve the request of Dave Sexton, Schneider Engineering to relinquish Carmel's sewer service area for 11.3 acres located north of ll6th Street and west of Range Line Road to the Clay Township Regional Waste District. The motion was seconded by Walker. Ail members voted aye. Motion carried. Carmel presently has no sewer service available to this area. 'SEWER AVAILABILITY/WILLI;tMSON RUN SECTION 6: Walker made a motion to approve sewer availability for Williamson Run, Section 6 in the amount of 11 EDUs, not to exceed an average daily flow of 3300 gallons. The motion was seconded by Taylor. Ail members voted aye. Motion carried. PERFORMANCE BOND RELEASES: Taylor made a motion to releases for the following,bonds. The motion was Walker. All members voted aye. Motion carried. approve the seconded by C.P. Morgan Co., Lake Forest, Section 5, curbs & gutters, storm sewers and sanitary sewers. Quadrant Development, Foster Manor, Section 3, interior sidewalks. C.P. Morgan Co., Lake Forest, Section 6, curbs & gutters, storm sewers and sanitary sewers. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, ATTEST