HomeMy WebLinkAboutBPW-07-15-91CARMEL BOARD OF PUBLIC WORKS AND SAFETY
JULY 15, 1991
MEETING MINUTES
ONE CIVIC SQUARE/COUNCIL CHAMBERS
5:15 P.M.
The meeting of the Carmel Board of Public Works and Safety
was called to order by Mayor Dorothy J. Hancock. Members
present were David Taylor and Billy Walker. City Attorney
Steve Andrews and Clerk-Treasurer Susan W. Jones were also in
attendance.
MINUTES/JULY 1. 1991: David Taylor moved to approve the
minutes of July 1, 1991. The motion was seconded by Walker.
Ail members voted aye. Motion carried.
CLAIHS: Walker moved to approve claims dated 6/30/91, pages
1-2, in the amount of $320,035.95. The motion was seconded by
Taylor. Ail members voted aye. Motion carried.
Taylor questioned the clerk-treasurer using 903, which he
stated was the fund number in the Cities and Towns Accounting
Hanual to be used for bonds. The clerk-treasurer stated that
401 was used for bonds and 903 was being used for levy
excess. The levy excess fund was set up to receive excess tax
money from all funds.
Taylor moved to approve claims dated 6/30/91 in the amount of
$11,174,339.00. The motion was seconded by Walker. Ail
members voted aye. Hotion carried.
Taylor questioned the purchase of the camera-recorder by the
Carmel Police Department in the amount of $7,500.
Hancock moved to approve claims dated 7/10/91, pages 1-11, in
the amount of $334,183.41. The motion was seconded by Walker.
Ail members voted aye. Hotion carried.
HOT HOT DOG/REQUEST FOR ADDITIONAJ~ LOCATIONS: Much discussion
took place concerning the additional locations for hot dog
stands with the Board and Mr. Rahebi. Rahebi was requesting
an additional stand on Carmel Drive at Executive Drive and an
additional stand at Congressional Boulevard around 122nd
Street. Safety along Carmel Drive was the Board's major
concern. Rahebi stated he could move his stand on down Range
Line to Carmel Drive since he had received permission for a
stand on Range Line. The mayor stated Rahebi was originally
approved by the Board for four locations to be determined
later. Rahebi had received only permission to operate stands
in front of Civic Square and at the little pa~k at Range Line
and Main Street. Walker did not want a stand on a major
artery and questioned the idea of putting the stand in right-
of-way.
Walker was concerned this would set precedent for other
vendors in the area to set up their stands in city owned
right-of-way. Walker asked what would happen if someone got
hit while purchasing a hot dog if the stand was located in
right-of-way. Andrews stated the city would probably end up
in a law suit in Noblesville. Walker moved to deny the
request for additional locations for hot dog stands due to
safety reasons and that Rahebi come back in with a plan for
locations approved by the owners of the ~usinesses where the
stands are to be located. The motion was seconded by Taylor.
The mayor then stated that if the stands are located on
private property then Rahebi doesn't need permission from the
BPW. Walker stated that is fine but he didn-t want to give
permission to locate these types of stands in the city's
right-of-way. Walker restated the motion. Walker moved to
deny the location of the hot dog stands on city property and
if ~ahebi sets up a stand on private property then it should
be in a location that could or would cause a traffic problem.
Ail members voted aye. Hotion carried.
HNTB ADMINISTRATIVE SERVICE CONTRACT: Walker stated his
questions concerning the contract had been answered to his
satisfaction. No hourly rate on cap on total expenditures was
stated through this contract. Hancock made a motion to
approve the administrative service contract with HNTB. The
motion was seconded by Walker. Walker and Hancock voted aye.
Taylor voted nay. Motion passed.
PROPOSAL FOR CONSTRUCTION/INSPECTION OF INTERSECTION AT ll6TH
AND GRAY ROAD: Taylor and Hancock asked how this item came on
the agenda. The clerk-treasurer stated Nelson Steele of
Butler, Fairman and Seufert requested it be placed on the
agenda. Andrews asked that the clerk attest to the fact that
sealed proposals were received from Cole and Associates and
First Group Engineering Incorporated and would be kept by her
office until more details of this agenda item could be
determined. Andrews wanted it stated for the records that the
proposals were unopened. Taylor moved to table this item. The
motion was seconded by Hancock. Hancock wanted it stated for
the record that she had received a letter from Valley and
Associates that they did not want to make a proposal.
Hancock and Taylor voted aye. Walker did not vote. Motion
carried.
PROMOTIONS/CARMEL COHHUNICATIONS CENTER: Walker moved to
approve the promotion of Susan M. Reagan to civilian 1st
class for the Carmel Communications Center. The motion was
seconded by Taylor. Ail members voted aye. Hotion carried.
PROMOTIONS/CARMEL POLICE DEPARTNENT: Taylor moved to approve
the promotions of Anthony S. Teal and Robert White to 2nd
class patrolman and Krisi Brunes to 2nd class civilian. The
motion was seconded by Walker. Ail members voted aye. Hotion
carried. Teal's promotion would be effective August 3 and
White's and Brune's promotions would be effective August 10.
SIGNING OF JOHNSON CONTROLS CONTRACT: Don Allen, Assistant
Police Chief presented the contract to the Board. Allen
stated that both David Brandt and David Wilcox had reviewed
the contract. Allen stated the basis for this contract is
that nobody on staff has the technical expertise to operate
the air conditioning system. Allen stated the proposal was
for $16,000 for all the schedules that were submitted to the
Board members only. Allen said this would be an annual fee.
Taylor questioned the fact that the contract did not state an
hourly fee but yet offered a "reduced" discount rate to the
city. Allen stated he did not know the hourly rate but the
contract did call for a discount and also the parts would be
purchased through Johnson at 50% off. Allen said the contract
calls for the city to be put on priority service. Taylor said
he would feel more comfortable with some type of amendment
stating the hourly fees.
Walker questioned the contract where it says the air
conditioning would be cleaned as required and who would make
that call. Allen stated that would be up to Johnson Controls.
Walker asked how many inspections Johnson would make a year.
Wilcox stated three. Wilcox stated that also included
changing the filters three times. Wilcox said there was also
a maintenance inspection done once a year.
Allen stated the money to support this contract is already in
the budget and would not require a special appropriation.
Allen said Terri Carter in the mayor's office had agreed to a
60%-40% split based on square footage. This contract would be
for the city hall and police station only.
Walker asked how many hours this would require. Wilcox stated
there were 74 units to service including the condenser, the
pumps, etc. and was a very elaborate system to maintain but
had no idea how many hours it would take to do this work.
Andrews said he looked at the contact and didn't see anything
real different in it but did agree with Taylor that an hourly
rate needed to be set out.
Allen said there was a problem now because the warranty on
some portions have run out and if there needs to be service
call between now and the next BPW meeting the city would have
to pay full price.
Taylor moved to table this item until the next meeting. The
motion was seconded by Walker. Ail members voted aye. Hotion
carried.
WIDENING OF COHHERCIAL DRIVE ENTRANCE/GUILFORD AVENUE/CARMEL
JUNIOR HIGH SCHOOL CARMEL CLAY SCHOOLS: Tim Stevens, attorney
for the Carmel Clay Schools presented the plan to the Board.
Stevens explained the road cut is located on Guilford Road.
motion to approve the widening of the commercial drive entrance of
Carmel Junior High School on Guilford Avenue as submitted to the
city engineer's office. The motion was seconded by Taylor. All
members voted aye. Motion carried.
TEMPORARY CLOSURE FOR RECONSTRUCTION OF 136TM STREET FROM COOL
CREEK TO KEYSTONE AVENUE/CONTRACTORS UNITED: Walker made a motion
to approve the temporary closure for reconstruction of 136th Street
from Cool Creek to Keystone Avenue. The motion was seconded by
Taylor. Ail members voted aye. Motion carried.
RELINQUISH SEWER SERVICE AREA TO CLAY TOWNSHIP REGIONAL WASTE
DISTRICT: Taylor moved to approve the request of Dave Sexton,
Schneider Engineering to relinquish Carmel's sewer service area
for 11.3 acres located north of ll6th Street and west of Range Line
Road to the Clay Township Regional Waste District. The motion was
seconded by Walker. Ail members voted aye. Motion carried.
Carmel presently has no sewer service available to this area.
'SEWER AVAILABILITY/WILLI;tMSON RUN SECTION 6: Walker made a motion
to approve sewer availability for Williamson Run, Section 6 in the
amount of 11 EDUs, not to exceed an average daily flow of 3300
gallons. The motion was seconded by Taylor. Ail members voted
aye. Motion carried.
PERFORMANCE BOND RELEASES: Taylor made a motion to
releases for the following,bonds. The motion was
Walker. All members voted aye. Motion carried.
approve the
seconded by
C.P. Morgan Co., Lake Forest, Section 5, curbs & gutters,
storm sewers and sanitary sewers.
Quadrant Development, Foster Manor, Section 3, interior
sidewalks.
C.P. Morgan Co., Lake Forest, Section 6, curbs & gutters,
storm sewers and sanitary sewers.
There being no further business before the Board the meeting was
duly adjourned.
Respectfully submitted,
ATTEST