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HomeMy WebLinkAboutBPW-06-17-91BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JUNE 17, 1991 5:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by member David Taylor. Hember Billy Walker was in attendance. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. NINUTES OF JUNE 3. 1991: Walker called for a correction on page 2 at the top of the page. It should have said the month of June rather than July. With that correction Walker moved to approve the minutes. The motion was seconded by Taylor. Ail members voted aye. Motion carried. CLAIHS: Walker moved to approve claims dated 5/31j91, pages 1-2, in the amount of ~303,116.95. The motion was seconded by Taylor. Ail members voted aye. Motion carried. Taylor moved to approve claims dated 6/6/91, pages 1-11 in the amount of $1,147,603.84. The motion was seconded by Walker. Ail members voted aye. Motion carried. Taylor moved to approve claims dated 6/12/91, page 1 in the amount of S23,417.50. The motion was seconded by Walker. Ail members voted aye. Hotion carried. BIDS/STOP, AGE BARN: David Klingensmith recommended the award for the bid be awarded to Designed Structures, Inc. P.O. Box 27, Lebanon, Indiana, as they were low bid. The amount of bid was $22,478.00. This award is contingent upon approval of funding. Walker so moved. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. REQUEST FOR SIGNING ON FORM ~96 FOR BIDS: This request was made by the Street Commissioner for the concrete and asphalt bids as well as for the storage barn. Taylor said they would come back to this item under other business. ADDITION TO AGENDA: Taylor asked to have street performance bonds for Lake Forest, Sections 3 & 4 and the discussion of maternity leave policy to be added to the agenda. CERTIFICATE OF SUB8TANTIAL COMPLETION/WASTEWATER TREATMENT PLANT: Taylor moved to table this item until the next meeting.~ The motion was seconded by Walker. Ail members voted aye. Hotion carried. APPROVAL FOR BONDING ROADWORK/CARMEL CLAY SCHOOLS: Tim Stevens represented the school in this discussion. Andrews stated that schools have the same bonding requirements as a semi-public agency such as a city does. Andrews said they are asking, rather than have their contractor go to the expense of additionally bonding the same work to the city as they did to the schools that they are willing to guarantee to the city that the bonds are in place and that work will be done in accordance with city standards. Andrews said they are asking for the city to waive that requirement. Andrews said he didn't have a problem with that as long as it was in writing. Stevens outlined the documents sent to the Board and copy of the bond sent by the building corporation. Andrews wanted a separate letter assigning that over to the city. Andrews said they have copies from the school but that he wants to be sure it is from the legal entity. Andrews said that was his request and recommendation to the Board. Andrews said he would work with Stevens. Stevens said he would get a resolution passed by the building corporation. Taylor moved to approve the school's request subject to a corporate resolution from the school building corporation reviewed by the city attorney. Walker seconded the motion. Ail members voted aye. Hotion passed unanimously. DRIVEWAY CUT/ROGER AND ROBERTA CRAIG/630 NORTH RANGELINE ROAD: The petitioners were not in attendance. Walker had reservations about the Board doing anything for these people. Walker said no one made their residence there and the property was being used as a warehouse against zoning laws. Andrews said he remembered a legal action against the Craigs. Andrews said the fire inspectors went there due to complaints by the neighbors. A restraining order was granted. Andrews suggested that perhaps DOCD and/or the Fire Department go out and make another inspection and see if they are in compliance with the court order. It was discussed that historically it has been the city's policy to discourage multiple drive cuts onto thoroughfares or busy streets such as Range Line. Taylor moved to deny the request due to a safety factor. The motion was seconded by Walker. Ail members voted aye. Hotion carried. PERFORNSRi~CE BOND RELEASES: Walker moved to release performance bonds for streets, street signs, monuments and markers for Lake Forest, Section 3. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. Walker moved to release performance bonds for s~reets, street signs, monuments and markers for Lake Forest, Section 4. The carried. MATERNITY LEAVE POLICY: Wes Bucher, Director of Department of Community Development addressed the Board on a leave of absence policy for maternity leave. Bucher asked about an employee having to %xhaust all vacation and sick leave prior to the unpaid maternity leave. Walker stated that the school does not make you take all of your sick or vacation leave before going on a maternity leave. Bucher distributed a copy of D-398 and Resolution 3-4-91-1 and stated neither document spells out the policy for maternity leave and asked for the Board to resolve the issue in the minutes so he could take care of one of his employee's needs. Bucher said one of his employees was paid for all her sick days and did not want to'use those days. Bucher said it was her desire to return the check to the city and be credited for those sick days. Jones asked for something in writing from the Board on a policy. Andrews stated he thought that was a good idea. The Board directed Andrews to bring a resolution to the next meeting addressing this policy. There was some discussion as to whether this employee wanted to return the check, reinstate her sick leave and also be credited for vacation leave. Jones stated she had already been paid for vacation and the check was cashed. Jones. said she would have to pay the city back for vacation. She thought the only issue was with sick leave. Taylor moved to direct the Clerk-Treasurer to accept Dawn Pattyn's last check and a letter stating her intentions and to direct the city attorney to bring back a resolution stating the policy. The motion was seconded by Walker. Ail members voted aye. Motion carried. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, App oved, v< ATTEST: · motion was seconded by Taylor. All members voted aye. Hotion carried. NLATERNITY LEAVE POLICY: Wes Bucher, Director of Department of Community Development addressed the Board on a leave of absence policy for maternity leave. Bucher asked about an employee having to exhaust all vacation and sick leave prior to the unpaid maternity leave. Walker stated that the school does not make you take all of your sick or vacation leave before going on a maternity leave. Bucher distributed a copy of D-398 and Resolution 3-4-91-1 and stated neither document spells out the policy for maternity leave and asked for the Board to resolve the issue in the minutes so he could take care of one of his employee's needs. Bucher said one of his employees was paid for all her sick days and did not want to use those days. Bucher said it was her desire to return the check to the city and be credited for those sick days. Jones asked for something in writing from the Board on a policy. Andrews stated he thought that was a good idea. The Board directed Andrews to bring a resolution to the next meeting addressing this policy. There was some discussion as to whether this employee wanted to return the check, reinstate her sick leave and also be credited for vacation leave. Jones stated she had already been paid for vacation and the check was cashed. Jones said she would have to pay the city back for vacation. She thought the only issue was with sick leave. Taylor moved to direct the Clerk-Treasurer to accept Dawn Pattyn's last check and a letter stating her intentions and to direct the city attorney to bring back a resolution stating the policy. The motion was seconded by Walker. Ail members voted aye. Hotion carried. There being no further business before the Board the meeting was duly adjourned.