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HomeMy WebLinkAboutBPW-06-03-91BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JUNE 3, 1991 5:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members Billy Walker and David Taylor were in attendance. Also in attendance were City Attorney Steve Andrews and Clerk- Treasurer Susan W. Jones. MINUTES OF MAY 20f 1991: Mayor Hancock asked that the two paragraphs on the next to the last page under "Change Order #6" be reversed. With that correction Taylor moved to approve the minutes of May 20, 1991. The motion was seconded by Walker. Ail members voted aye. Motion carried. CLAIHS Taylor moved to approve claims dated 5/21/91, pages 1-12 in the amount of $505,132.07. The motion was seconded by Hancock. Ail members voted aye. Motion carried. Taylor moved to approve claims dated 5/24/91, page 1 in the amount of $8,303,250.55. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. Taylor moved to approve claims dated 5/29/91, page 1 in the amount of $1,032.53. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Taylor moved to approve claims dated 5/29/91, page 1 in the amount of $80,500.00. The motion was seconded by Hancock. Ail members voted aye. Hotion carried. Taylor moved to approve claims dated 5/30/91, page 1 in the amount of $309.00. The motion was seconded by Walker. Ail members voted aye. Hotion carried. BIDS: David Klingensmith, the Street Commissioner recommended that Astro Paving, Inc., 5300 106th Street, Zionsville, Indiana be awarded the 1991 asphalt paving bid for the City in the amount of $313,135.00. Walker so moved. The motion was seconded by Taylor. Ail members voted aye. Klingensmith recommended that D. R. Childs Company, Zionsville, Indiana be awarded the 1991 concrete bid for the City in the amount of $36,701. Walker so moved. The motion was seconded by Taylor. Ail members voted aye. Taylor moved to accept Klingensmith's recommendation that the bid on the pole barn be tabled until the ~ 17 meeting. Hancock seconded the motion. Ail members voted aye. SEWER AVAILABILITY UPDATE/4260 E. ll6TH STREET & 4262 E. ll6TH STREET/DON SILVEY: Mayor Hancock stated this item was not requested by the Board or Silvey and is off of the agenda. PROPOSAL FROM MID-AMERICA ELEVATOR COMPANY/NLAINTENANCE AGREEMENT: Steve Andrews stated he had a revised agreement and a representative from Hid-America was in attendance to answer any questions. Andrews stated there were provisions in the previous contract about some sort of price increase fix. That has been removed and is basically a 30 day notice to cancel and is a 3 year contract with a fixed price. Andrews said he talked with Dave Brandt, the maintenance man for City Hall, and he seemed to have experience working with these people and found them to be a good outfit to work with. Brandt indicated through Andrews that he would recommend to the Board that they were a good outfit. Andrews stated that with the corrections that have been made and the master copy has most of those outlined with removal of the offensive paragraphs that he would recommend to the Board they approve the contract. Andrews pointed out this is a 3 year contract and allows for a fixed price and includes city hall and the police station only and it does not include the civic square centre building. Taylor asked if there is not an appropriation in the 1993 budget would that nullify the contract. Andrews stated no. Hancock stated it was her understanding that the contract is for 3 years but if the next Council comes in and wants to terminate the contract they only have to give 30 days notice. Walker asked if the $270.00 was per elevator. The representative of Hid-America stated the fee was for all three elevators. Andrews stated the fee included an entire list of things spelled out in the contract. Andrews said there was a discount given for issuing a contract on all three elevators. Taylor asked about a charge for having someone come out on a service call. Andrews said it was covered under their fee. The representative stated that overtime was charged for any calls after 4:30 p.m. The overtime rate was $26.26 per hour. Taylor moved to approve the contact and authorize the mayor to sign on behalf of the BPW. The motion was seconded by Hancock. Hancock and Taylor voted aye. Walker voted nay. Hotion carried. Walker stated it was still too expensive in his opinion. CERTIFICATE OF SUBSTANTIAL COMPLETION/WASTEWATER TREATMENT PLANT/DON SILVEY: Taylor moved to table this item until the next meeting. The motion was seconded by Walker. Ail members voted aye. Hotion carried. BROORSHIRE LAKES PICNIC/DON ALLEN/REQUEST TO BLOCK STREET: Don Allen, a member of the Brookshire Lakes Homeowner's Association notified the BPW that on Sunday, June 30 from noon to 5:00 the association would be holding a picnic. Some of the children's games may be set up in the end of the cul-de-sac on Derbyshire Court and asked if cones could be used to prevent any unnecessary traffic. Hancock so moved. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. DUMPSTER ON CITY STREET/3373 EDEN HOLLOW PLACE: Tom Welch, City Engineer stated he had looked at the cite and didn't see any problems. The request was for permission to locate a dumpster on the city street of Eden Hollow Place for a few days while the old concrete driveway is being removed and a new one poured. Andrews suggested that the approval be contingent upon the homeowner using a flashing barricade if the dumpster were to remain overnight. Walker so moved contingent upon a flasher barricade being put up if the dumpster were to remain overnight. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. SEWER AVAILABILITY /4207 & 4442 EAST 131ST STREET: Walker moved to grant sewer availability to 4207 & 4442 East 131st Street contingent upon the owners signing a petition for annexation, furnish the engineer's office with a legal description, advertise for the annexation in the newspaper as per city ordinance and be aware that the sewer availability fee is at the rate of $700.00 per acre for the area of the parcels and $150.00 connection fee, per single family dwellings. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. DEDICATION OF SANITARY SEWER EASEMENTS: Hancock and Welch explained that the City's main sewer line flows through Keystone Square. The City has always had responsibility of taking care of the sewer and that the Board is actually clearing up a technicality. Hancock stated that Keystone Square is granting us an easement over our own sewer. Andrews said he had looked at the documents and they were in order. Walker moved to approve the dedication of sanitary sewer easements in Keystone Square. The motion was seconded by Taylor. Ail members voted aye. Motion carried. PERFORMANCE BOND RELEASE/ASHTON SECTION I/INTERIOR STREETS: Walker moved to approve Resolution 6-3-91-1 for the release of performance bonds for interior streets, bond 10180-6 in the amount of $157,572. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. APPROVAL TO HIRE FULL-TIME 3RD CLASS PATROLMAN/CARMEL POLICE DEPARTMENT: Taylor moved to approve the hiring of G. Michael Weir as a full-time patrolman for the Carmel Police Department as a 3rd class patrolman. The salary will be $921.62 bi-weekly. The motion was seconded by Hancock. carried. Ail members voted aye. Motion APPROVAL OF USE OF FORCE POLICY/CARMEL POLICE DEPARTMENT: Andrews stated that meetings were held with the Chief of Police Gary Barney, Assistant Chief Don Allen and several members of the police force in order to come up with the policy. Andrews said this policy was a guideline in establishing the amount of force that can be used by an officer, off-duty use of certain equipment, carrying of unauthorized equipment and use of deadly force. Andrews said he felt this policy coincides with both Indiana and case law that has developed to date. Walker had questions concerning this policy not allowing for warning shots and shots being fired at moving vehicles. Allen and Andrews both answered Walker with the statement that the bullet has to come down somewhere and that the policy was set on the side of safety. Allen said their thinking was that if an officer is justified in using the weapon then you are justified in taking a life. Walker made a motion to approve the policy. The motion was seconded by Taylor. All members voted aye. Motion carried. WILLIAM PIERSON/FINDERS FEE CONTRACT: Hancock moved to approve two contracts with William Pierson for finders fees for unclaimed money through the attorney general's office. The motion was seconded by Taylor with the stipulation that finders fee payments are payable within 45 days and not 10 days. All members voted aye. Motion carried. There being no further business before the board the meeting was duly adjourned. Respectfully submitted, App.r~r~e.d, J A