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HomeMy WebLinkAboutBPW-05-06-91BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES MAY 6, 1991 5:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were David Taylor and Billy Walker. City Attorney Steve Andrews and Deputy Clerk Jean Junker were also in attendance. MINUTES OF APRIL 15. 1991: The Mayor corrected the minutes on page 2 under "Request Approval for Construction Plans and Road Cuts" the last sentence should state $500 thousand and not $500 million. Page 3, under "Hinutes of April 4, 1991" it has all members voted aye and then shows where Billy Walker abstained. The vote should show that only Taylor and Hancock voted aye. Page 4, the third paragraph up from the bottom in the last line stated that Callahan "testified" there was ample money in their budget. The Hayor asked the word testified be changed to the word "stated." Walker moved to approve the minutes as amended. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. CLAIHS: Walker moved to approve the claims dated 4/12/91, page 1, $2,669.04. Hancock seconded the motion. Ail members voted aye. Hotion carried. Taylor moved to approve the claims dated 4/19/91 in the amount of $4,360,120.12. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Walker moved to approve claims dated 4/23/91, pages 1-12 in the amount of $7,664,247.31. The motion was seconded by Taylor. Ail members voted aye. Motion carried. Taylor moved to approve claims dated 4/24/91 in the amount of $789.91. The motion was seconded by Walker. Ail members voted aye. Hotion carried. Taylor moved to approve claims dated 4/30j91 in the amount of $168,331.80. The motion was seconded by Walker. Ail members voted aye. Hotion carried. ADDITION TO AGENDA/RAHEBI-HOT DOG 8TAND: Mayor Hancock asked that since that item was under old business it should have been back on the agenda. Hayor Hancock made a motion to add Rahebi to the agenda under old business. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. Walker asked if there was any back-up for this item. Andrews stated there was some. Andrews stated that he and Rahebi have met a couple of times about the proposed "hot dog" stands. Andrews passed out a picture of the type of stands he will be using. Rahebi was requesting permission to sell these at Civic Square and down at the downtown park. Andrews asked the Board to go ahead and approve this request subject to two items. 1. Board of Health permit. Rahebi stated it was approved but had not received it in the mail as yet. Andrews requested ~ahebi to produce that document before he begins selling. A copy needs to be submitted to either Andrews or the Clerk- Treasurer's office. 2. Locations. Rahebi had talked with Terry Jones in the Department of Community Development concerning two specific cites. Andrews didn't want Rahebi wandering all over the place causing a traffic flow problem and to secure a location so people could find him in that spot everyday. Andrews said other than those two items everything else was in order and Rahebi is ready to start selling and recommended approval by the Board subject to those two conditions. Walker requested a copy of the health permit to be posted at each stand in order to eliminate questions by the public. Walker approved the request for two hot dog stands subject to the two items discussed by the city attorney. Taylor then asked about licensing. Taylor said Indianapolis had a problem with these stands and asked if Andrews would be talking with the Council concerning licensing these types of things. Andrews said if Rahebi is the only guy doing this type of business he didn't feel the City needed to get into a licensing procedure but if this opened up an entire new area then he would talk to Council. Andrews wanted it stated for the record that Rahebi intends to open up as many as four hot dog stands but for right now will only have two. Taylor said he didn't have a problem with this but wanted the Hayor and the Council to know about this and consider licensing procedure for the future. Taylor then seconded the motion. Ail members voted aye. Hotion carried. DRIVE CUT/JIM SAPP, 5433 CAYMRi~ DRIVE/LOT 148/WOODFIELD SECTION 7A: Mr. Sapp requested 3 curb cuts for a circular drive and a regular drive. Hayor Hancock made a motion to approve these cuts, 5433 Cayman Drive, as presented. Walker seconded the motion. Ail members voted aye. Hotion carried. SEWER AVAILABILITY/CARMBL DAD'S CLUB/NORTH FIELD HOUSE; Jack Badger, 3039 Rolling Springs Drive, represented the Dad's Club Board of Directors in their request for sewer availability. David Cunningham of the Department of Community Development asked that the Dad's Club and adjoining property owners continue to cooperate in an effort to solve a drainage problem. Billy Walker made a motion to approve sewer availability in the amount of 1.9 EDU's as per sewer ordinance S-41 for the property located at 5458 East 131st Street contingent upon continued cooperation in solving drainage problems in the area. Not to exceed an average daily flow of 570 gallons. The motion was seconded by Taylor. Ail members voted aye. Hotion carried. ADDITION TO MEDIAN CURB/ENTRANCE TO ASHTON SUBDIVISION. Fred Parker of Weihe Engineering and Jennifer Shea of Safco Developers presented their request to the Board. Mayor Hancock asked why they were requesting this addition to the Hedian. Shea said the original island that was built was too small and it was purely for aesthetics. The city engineer did not have a problem with this except he felt there needed to be something added to covenants on lot 75 so they will line up their driveway up with that opening and also on lot 2 so their driveway can be located south of the island. Walker moved to approve this request contingent upon a restrictions on covenants for lots 1, 2 and 75. Taylor seconded the motion. Ail members voted aye. Hotion carried. APPOINTMENT OF RESERVE DISPATCHER: Taylor made a motion to accept the recommendation of Hajor Nibarger and approve the appointment of Francis Powers as a reserve dispatcher for the Communications Center. The motion was seconded by Hayor Hancock. Ail members voted aye. Motion carried. RIGHT-OF-WAY ACCUISITION/14339 HAZEL DELL ROAD/MARK & LINDA CALLAHAN: Callahan stated that the Ashton subdivision currently being built has caused him problems. As a result the roadway directly in front of him home must be widened to accommodate the anticipated traffic from Cherry Tree Elementary and the new homes. Callahan suggested that 23 feet of his front yard will be taken to make room for these improvements and the widening of the road will interfere with his exiting finger system. Callahan wanted compensation for having to hook on to the sewer. Callahan also stated he would have new sidewalks run right up to his property and stop. Callahan also stated a need to re-landscape the driveway and remove two walnut trees. Mayor Hancock asked for Randy Powell to review this matter for the Board. It was the Mayor's understanding from Tom Welch, city engineer that this road was going to be expanded without additional right-of-way. Powell stated that was true. The plans called for a total of 15 foot of pavement on the Ashton side of Hazel Dell Road. There was ample right-of-way now to accommodate this expansion. Powell also said the city has reduced the deceleration taper lane from 75 feet down to 50 feet to keep away from the walnut trees. Powell said they are still maintaining the 100 foot stacking lane in the deceleration lane but are reducing the taper. Powell 6aid the only thing they were not able to do was the sidewalk construction in the right-of-way. Hayor Hancock asked about the sidewalks affecting his finger system. Powell said they did not know at this time because the city did not know exactly where the finger system was located. Callahan said the system was located 10 feet from where the stake is located right now and that stake indicates the 39 foot of right-of-way. Hayor Hancock asked this item come back to the next Board meeting with a map to indicate where all of this is taking place. Walker made a motion to table this item until there is documentation on what is going to happen. Taylor seconded the motion and all members voted aye. Hotion carried. STREET LIGHT REQUEST PRON NORTHACRES HOMEOWNERS ASSOCIATION. The Northacres Homeowners Association requested 10 street lights. The Mayor stated that according to Terri Carter the funds are available for these lights. The homes are already built in this area. Walker moved to approve the request for 10 street lights within the city's standards for Northacres Homeowners Association. Mayor Hancock seconded the motion. Ail members voted aye. Hotion carried. NEW HIRE/CARMEL POLICE DEPARTMENT: Assistant Chief Don Allen stated this new hire would be a replacement of a police officer held position now to a civilian. This position is the quarter master and motor pool for the police department. The new man, Theodore Zasada is retired Army with motor pool and quarter master background. Taylor made a motion to accept Chief Barney's and Assistant Chief Don Allen's recommendation and hire Theodore Zasada as a full time 3rd Class Civilian. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. CHANGE ORDER NO. 1/1990 SIDEWALR IMPROVEMENTS PROJECT/DECREASE Mayor Hancock explained this decrease was becaus~ they are eliminating Hickory Drive. The people along that drive decided they did not want sidewalks. The Hayor said the City is now ATTEST: Respectfully submitted, Approved, / contemplating sidewalks along Belden Drive south and on the west side of Gray Road from 131st to Wembly Road. This deduct is in the amount of $1,080. Walker made a motion to accept and approve Change order 1 on job ~C9098, 1990 Sidewalk Improvement Project in the amount of a deduct of $1,808. The motion was seconded by Hayor Hancock. Ail members voted aye. Motion carried. Walker stated that he didn't know about the people wanting sidewalks on Hickory but that the people in Auman addition would sure like sidewalks. PROPERTY TAXES/PJkNGE LINE ROAD: Andrews stated the city purchased this vacant lot on Range Line subject to the taxes. Andrews said he talked to both the Auditor and Treasurer's office concerning this matter because the same situation will occur on Civic Square Centre. Andrews said the city would have been exempt if the city would have owned this property prior to Harch 1, 1990 but we did not so we have to pay it. Andrews is putting them on notice for next year so we will not be assessed. Mayor Hancock said the Board of Public Works budget has money in their line item for drainage assessment which is a tax. Hancock wanted to know if we could pay this out of that line item. Andrews said he didn't have a problem but he didn't know about the clerk's office. Taylor asked when the property was closed. Andrews stated it was April of 1990. Taylor asked about November taxes. Andrews said he didn't know. Taylor asked about the purchase agreement as far as the taxes due last year 1989 payable in 1990. Andrews said the city assumed this sale with the tax bill due. Taylor asked why the clerk had not paid the November taxes. Taylor made a motion to approve the payment of these taxes contingent upon verification of the clerk for paying this out of the Board of Public Works budget line item. Walker seconded the motion. Ail members voted aye. Hotion carried. Walker wanted to also know why the November taxes were not paid. Andrews stated that after a property has been obtained that you always have to go to the recorders office and get a transfer and note who the new purchaser is and put it in that person's name. Andrews felt it should have been notice enough to the County that a municipal corporation owned the property. Andrews said he would check on why the taxes were not paid. There being no further business before the Board the meeting was duly adjourned.