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HomeMy WebLinkAboutCCM-04-15-91CARMEL CITY COUNCIL MEETING MINUTES APRIL 15, 1991 7:00 P.M. ONE CIVIC SQUARE CARMEL CITY HALL/COUNCIL CHAMBERS The meeting was called to order by Mayor Dorothy J. Hancock. Members in attendance were Tom Irvin, Frank Fleming, David Adams, Alan Potasnik, Lee Lonzo and Minnie Doane. Annabelle Ogle was absent. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. The invocation was given by Councilor Doane followed by the pledge of allegiance. Councilor Potasnik asked that on page 3, MINUTES OF MARCH 18, 1991: in the third paragraph that Bill Wendling's first name was not spelled correctly. It should read Bill instead of Billy. Potasnik also asked for a correction in the spelling of Hazel Del Road. Potasnik noted it was spelled three different ways. Councilor Adams asked if the pages on the minutes could be numbered. Clerk-Treasurer Jones said yes. With those corrections Councilor Doane moved to approve the minutes. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. Fire Chief PROCLAMATION OF THE CITY OF CARMEL FOR PARAMEDIC WEEK : Steve Couts gave a brief history of the Riverview Hospital Paramedics and their work with the Carmel Fire Department. A proclamation of the city was read by the mayor declaring the week of April 15, 1991 as Paramedic Week in Carmel. Mayor Hancock also presented a key to the city to each paramedic. Wes Bucher, Director TRANSFER OF FUNDS BY CARMEL PLAN COMMISSION: of the Department of Community Development, explained why the transfer was necessary. Bucher stated that social security was left out of the budget when the budgets were approved last summer. Bucher requested $800.00 be transferred from account #407. Councilor Potasnik stated he did not want any money transferred from that line item and amended the transfer from line item #358 Other Supplies. Potasnik explained that back in early July when the Plan Commission went through the budget process they had requested this amount of money in line item #407 because it was his feeling that as the City will continue to grow, Plan Commission should be afforded the opportunity of hiring and using not only outside traffic consultants but perhaps obtaining a "second opinion" when they end up having an issue that comes before them. Potasnik felt very strongly about that request at that time and since it is so early in the year, did not want to make this transfer from #407 at this time. Councilor Potasnik moved to amend Resolution 4-15-91-1 from #407 to #358. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. Mayor Hancock called for the adoption of ordinance 4-15-91-1. All members voted aye. Motion carried. LOCAL ROADS AND STREET FUND/ORDINANCE D-695/SECOND Mayor Hancock opened READING/INTERSECTION OF 116TH AND GRAY ROAD: the discussion to the Council. The mayor then asked for John Spiedel of Butler, Fairman and Seufert to explain the design of the intersection. Councilor Lonzo stated he had told various groups of people that this re-designed intersection would not act as a template for what was going to happen on 116th Street to the street in general. Lonzo stated we have since then received a recommendation from the 116th Street Task Force. Lonzo then asked Spiedel if we adopt all or any of their recommendations, how does what they recommend fit in with what we have been planning all along for the intersection. Lonzo asked if the city had "over improved" the intersection if 116th Street is going to be 3 lanes? Spiedel said what was designed will merge back into the 3 lane facility on 116th Street without any problems. Spiedel reviewed what was proposed. Going east, Spiedel stated there was a right, a through, a left, a receiver and a recovery for the right on the other side which only lasts the width of the radius and tapers right back into the 3 lane configuration. Spiedel stated that you lose, within 400 feet of the intersection, east and west on 116th Street, the extra lanes and are back to the 3 lanes. Spiedel explained this design is a standard used to handle more traffic at the intersection. The intersection is the bottleneck on 116th Street. Spiedel stated that moving from Keystone to Gray the traffic will move pretty well but when you reach this intersection that is when the bottleneck occurs. Increasing capacity at the intersection will allow traffic to move through there more freely. A four lane design is planned for the north and south traffic at that intersection with a right, left, through and a receiver. Spiedel said it tapers very quickly back into the two lanes that presently exist on Gray Road. Spiedel said they have run all kinds of numbers just to substantiate the lane configurations. A level of service of "B" or "C", meaning how the intersection will operate, will result after the construction. The intersection's service will deteriorate through the life span of 20 years and maintain at least a "C" configuration using a 3% growth factor. If the intersection is constructed with the 3 lanes, it will deteriorate from a "C" or "D" to an "F" before the 20 year design life of the project is over. Councilor Lonzo asked if "A" would be the top grade of an intersection? Spiedel responded yes. Lonzo asked Spiedel, since the design will produce a rating of a "B" or "C", is the city over improving the intersection? Spiedel responded no. Councilor Adams asked Spiedel to give a brief description or reasoning behind the different grades. Spiedel stated the ratings were based on delay times. Adams asked Spiedel if the city moves too far down on the scale are the federal funds being jeopardized? Spiedel stated he gets mixed signals from the federal and state highway department on this. Spiedel said the federal and state highway people came out with him when they designed the intersection. He said they presented plans to them and they gave us design approval. When the idea of going to a 3 lane roadway on 116th Street was presented to them they also came back and said it wasn't the greatest but if that is what the city wants, they will fund it. Spiedel said that is what was told to him but you could go down there tomorrow and hear something different. Mark Orton, design engineer on this project, of Butler, Fairman and Seufert stated that the intersection as presently designed with the current volume of traffic sould be rated a "B" and missed an "A" rating by .056 of a second. Orton said it is a very high performance intersection with present traffic. Orton said if 96th would be punched through, the flow characteristics of the intersection will change dramatically. There will be less east bound traffic east of the Gray Road intersection and would be going south on Gray to hook up to 96th Street and punch over to Castleton. Orton said that Carmel would lose approximately 4,000 cars east of Eller Road right now on 116th Street. Orton said he expected that traffic to increase as long as there is no river crossing at 96th Street. As soon as 96th Street is punched through, traffic on Gray Road will pick up dramatically and that is why right turn lanes would be a prudent gesture to be incorporated in the plans. Funding right now is at a local match of 25% and with the 1991 local highway bill it could go up as much as 40%. Orton said based on the 3 lane configuration and the present traffic, level "C" service, right now the delay is 23.48 seconds per vehicle in que, with right turn lanes it is 5.56 seconds. Future traffic and 96th Street being punched through, no right turns as the intersection, the delay is off the table and is a service level of "F". With right turn lanes using the same data the delay is 22.3 seconds. Orton stated that levels of service are determined at peak periods and then divided by .9 which then gives a peak 15 minute period, which is how the capacity manual works. Councilor Potasnik asked about the particular design of the intersection. Orton stated it would primarily a curb configuration and basically where it comes back into existing roadway it is shouldered. Potasnik then asked about how traffic will move where you have 3 lanes and then one disappears. Potasnik asked if there would be problem with people trying to do jackrabbit starts in order to speed around and move into the lane of traffic when the one lane ends. Spiedel stated those movements are illegal and it will be signed. He also said the intersection isn't really set up for those types of movements. Councilor Adams asked what the present level of service for that intersection is right now. Spiedel stated "F". Adams asked if there was an intersection in the area that was rated a "B" or "C". Spiedel said you might have some "B" intersections on Guilford on 131st. Adams asked about Keystone and 116th Street. Spiedel stated it was his opinion that it couldn't be any better than an "F" especially 116th westbound. Councilor Lonzo asked for a review of the design. Lonzo asked Spiedel and Orton that if the city goes with the present design, right turn lanes and everything, there are some "A" movements that in 20 years will deteriorate to a level "C". Both responded yes. Spiedel said some of the "B" movements could remain as a "B" but most movements would end up at a level of "C". Lonzo then asked if the intersection is built without right turn lanes, would it be correct to assume that some movements would remain a service level of "F". Both Spiedel and Orton replied yes. Lonzo asked if after 20 years would all movements would be a service level of "F". Both Spiedel and Orton replied yes. Spiedel said that without the right turn lanes then the through lane becomes both and creates a jam. Councilor Fleming asked about the bridge and if was far enough back to taper the lanes. Spiedel said it was. Councilor Lonzo then asked John Schuler, Chairman of the 116th Street Task Force Committee to comment on what he heard this evening . Schuler said the committee did not study that intersection. Schuler asked about 20 year projected traffic counts for Gray Road and 116th Street at that intersection. Spiedel said they figured in the year 2010 that traffic on Gray would be 13,500 and 23,300 on 116th Street using the 3% growth factor. Schuler said the committee looked at the Hazeldell and 116th Street impact and that if you over design the 116th and Gray Road now, are you still going to make provisions to build 116th and Hazeldell to really take the new development that is going to be happening over in that area. Schuler said it appeared to him that Gray Road north is almost built out until you get up to 146th Street and Gray Road. It was his opinion those people would probably use 146th Street. Schuler still felt that the bigger intersection should be planned for 116th and Hazeldell. Schuler felt that if 106th Street from Gray Road to 96th Street were paved it would relieve a lot of traffic that is now going over to Keystone. Schuler asked if the City was over-building Gray Road north of 116th Street when the emphasis in the next 10 to 15 years should be Hazel Del moving south to 96th Street. Schuler asked the City if this intersection needed to built this big at the present time. Schuler felt a right turn was needed going west on 116th Street off of Gray Road. He said a turn lane was needed going east and then new pavement from 116th to 96th you would have more of an emphasis of people going on south through that intersection not wanting to use 116th Street from north of Gray. Spiedel said he felt the intersection at Hazel Del was probably going to be needed sometime in the next 5 to 10 years. Spiedel said he did not feel the intersection at 116th Street and Gray will be over-built at all. Spiedel said intersections are the key to moving traffic. Councilor Irvin called for the question. All members voted aye. Ordinance D-695 passed unanimously. REQUEST FOR ANNEXATION/ORDINANCE C-154/PUBLIC HEARING/NEW CARMEL HIGH SCHOOL PHYSICAL EDUCATION/ATHLETIC COMPLEX SITE/A PORTION OF 136TH STREET/PROPERTY OWNED BY CARMEL HIGH SCHOOL BUILDING Councilor Lonzo CORPORATION ON THE SOUTH SIDE OF 136TH STREET: asked the record show that he was withdrawing himself from consideration on this agenda item. Councilor Potasnik made a motion to introduce annexation ordinance C-154 and dispense with the reading. The motion was seconded by Councilor Fleming. Robert Campbell, a partner of Campbell, Kyle and Proffitt, 650 East Carmel Drive representing the Carmel High School Building Corporation and the Carmel Clay Schools explained the annexation to the Council. Roger Harper, Director of Business Affairs for the school corporation and Dr. Robert Hartman were also in attendance. Campbell stated they waited on this formal annexation request until final road plans and road cuts had been determined. Campbell reported that the Carmel Board of Public Works has approved the road construction plans for 136th Street, the road cut permits going into the athletic complex and also the road cut from 136th Street south into the existing high school area. Campbell said on April 4, 1991, the Board of Public Works determined to recommend annexation of this 70 acre site should take place. The school believes that the annexation of this property would promote public convenience and welfare. It would also give the City complete jurisdiction over 136th Street. Mayor Hancock opened the meeting to a public hearing. The mayor called for any questions or comments from the public. Hearing none the public hearing was closed to the public and opened to the Council for questions. Councilor Potasnik asked if the school was the sole owner of the property. Campbell stated that 54 acres of the land is owned by the Carmel High School Building Corporation. Campbell stated there are other areas of land the school is in the process of obtaining. Potasnik also wanted to make the point that the school will be making improvements to 136th Street between Keystone and Cool Creek. Campbell stated that was correct. The cost is approximately $500,000. Potasnik made a motion to suspend the rules and act on Ordinance C- 154 this evening. Councilor Irvin seconded the motion. All members voted aye. Councilor Lonzo did not participate in the voting. Mayor Hancock called for the question. All members voted aye. Councilor Lonzo did not participate in the voting. Ordinance D-154 passed unanimously. It was noted for the record, by the mayor, that the publication notice was done properly according to the clerk-treasurer REQUEST FOR ANNEXATION/ORDINANCE C-155/PARCEL ADJACENT TO TIMBER The mayor stated there was no notice CREST BEND/THOMAS C. BARNES: given for a public hearing so the only thing that could be done tonight was introduction of the ordinance or table it until it has been advertised. Councilor Potasnik explained that since this Council made a commitment to have public notice for the purpose of public hearings, he did not see any reason to introduce this ordinance tonight. Potasnik moved to table this item until it comes back properly noticed. Councilor Irvin seconded the motion. Councilor Adams asked the record to show that he was withdrawing from consideration of this ordinance. Mayor Hancock called for the vote. All members voted aye. Motion carried. Councilor Adams did not participate in the vote. GREENPEACE ACTION/REQUEST FOR NOT-FOR-PROFIT DOOR-TO-DOOR OUTREACH City Attorney Steve Andrews stated he AND FUND RAISING CANVASSING: had the opportunity to speak with both Councilor Potasnik and Clerk-Treasurer Jones regarding this. Andrews said the problem is whether or not these people qualify for a not-for-profit status and that is what would exempt them from the licensing and the permit process. Andrews said that he and Jones had worked out a way to determine if a group is a not-for-profit organization. He said he did not think there was a need for this to come before the Council. Andrews said as long as a group is a legal not-for-profit organization the ordinance does not apply. Councilor Potasnik stated that in one of the local papers this was announced that Citizens for Greenspace would be coming before this group tonight and he was asked to make the statement that this is not nor does it have anything to do with Citizens for Greenspace. This request is Greenpeace and not Greenspace. Potasnik then made a motion to remove this item from the agenda. Councilor Doane seconded the motion. At this time Mayor Hancock called for the vote. The vote was interrupted by Councilor Lonzo's motion to suspend the rules and offer the floor to Sue Dillon. This motion was seconded by Councilor Potasnik. All members voted aye. Motion carried. Dillon explained this has been a problem from the beginning. She said her group saves trees and not whales. It concerned her that even the Ledger was confused when they read and published the agenda. Dillon said her group has worked very hard to establish a good reputation in Carmel as a low profile environmental organization. It concerned her what people would think if they begin to go door-to-door. She wanted them to carry disclaimers saying they are the national Greenpeace Action and not part of the local Citizens for Greenspace. Dillon said they were in need of money also but they were not going door-to-door. Andrews stated the ordinance is pretty specific as to what they can or can't do and as far as the city imposing additional obligations on them the city just didn't have the authority. The only thing they must do is disclose who they are but the city has not way of monitoring this. Andrews said the ordinance does not give a remedy for this type of problem. Councilor Lonzo then called for the question on the motion. All members voted aye. Motion carried. RESOLUTION 4-15-91-2/A RESOLUTION IN SUPPORT OF THE EXTENSION OF Mayor Hancock stated 96TH STREET AND THE BRIDGING OF WHITE RIVER: there will be a public hearing held by the state on the extension of 96th Street over White River. This hearing will be held at the Northview Middle School on May 1, 1991. Viewing of the plans will be at 3:30 p.m. and formal testimony will be heard at 7:00 p.m. The mayor asked the Council to consider this resolution so it could be read into the testimony at the public hearing on May 1, 1991. Councilor Irvin asked how the cost of the project was divided since 96th Street divides the county. Mayor Hancock said state statutes require every county to be responsible for their western road and their southern road. Although Indianapolis has agreed to contribute to the cost of the bridge they are not required in anyway to share the cost of the road. Irvin moved to adopt Resolution 4-15-91-2. The motion was seconded by Councilor Fleming. All members voted aye. Resolution 4-15-91-2 passed unanimously. Councilor Fleming said that during LIMITED PARKING MASONIC LODGE: school hours there is not way for anyone to park around the lodge. Fleming asked to have the city attorney create a no parking zone around the lodge like was done in the Harrowgate subdivision and on Lexington. Fleming wanted 2-hour parking during certain hours and asked for Andrews to get with David Klingensmith in the street department. This proposed ordinance will be considered at the next council meeting. Councilor Fleming asked for approval COMMUNICATIONS CENTER CLAIMS: for claims from Barrett Supplies in the amount of $430.00, M.A. Technologies $545.00 and McDonald Equipment Company in the amount of $1,331.16. These are from 1990 encumbered funds. Potasnik moved to approve those claims. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. Dave Wilcox gave an update and slide COMMUNICATIONS CENTER UPDATE: presentation of the renovation of the new Communications Center. Wilcox stated the new facility and system will be operating within the next week. Wilcox also stated the project will be completed under budget. Councilor Lonzo CIVIC SQUARE CENTRE/PUBLIC HEARINGS AND MEETINGS: announced that the Civic Square Centre Use Committee would be holding the following meetings and open houses: Open House: Friday, April 19 from 10:00 a.m. noon. Sunday, April 21 from 2 to 4 p.m. Monday, April 22 from 7 to 9 p.m. Public Meeting: Wednesday, April 24 at 7:00 p.m. Carmel City Hall, Council Chambers Lonzo said approximately 100 letters were sent out to various groups for their input in the use of the building. Beginning on May 1, the committee will be hearing presentations, by appointment from 5 to 7 p.m. on Wednesdays in the City Council caucus rooms in City Hall. There being no further business before the Council the meeting was duly adjourned. Respectfully submitted, Susan W. Jones, Clerk-Treasurer Approved: ATTEST: Susan W. Jones, Clerk-Treasurer