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HomeMy WebLinkAboutBPW-02-04-91CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES FEBRUARY 4, 1991 5:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Hancock. Board member David Taylor was in attendance. Billy Walker was absent. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: David Taylor asked that clarification be made concerning the request for a bicycle race by the White River Park State Games. Taylor asked the Clerk-Treasurer to review the tape of the meeting to clarify the paragraph at the bottom of page 2. CLAIMS: At this time, City Attorney Steve Andrews asked the Board to approve a claim to H.G. Roofing & Consulting in the amount of $842.00. Mayor Hancock made a motion to approve the claim subject to the vendor using the proper claim form. The motion was seconded by David Taylor. All members voted aye. Motion carried. Mayor Hancock made a motion to approve claims date 1/30/91 in the amount of $8,908,332.70. The motion was seconded by David Taylor. All members voted aye. Motion carried. City Attorney Andrews and STREET DEPARTMENT BIDS/TRUCKS: Street Commissioner David Klingensmith opened bids for two new trucks. (Copies of bids attached.) Mayor Hancock made a motion to refer the bids to Mr. Klingensmith and return at the next meeting with a recommendation. The motion was seconded by David Taylor. All members voted aye. Motion carried. ADDITION TO AGENDA: David Taylor made a motion to add Valleybrook Subdivision to the agenda. The motion was seconded by Mayor Hancock. Motion carried. Mayor Hancock made a SAFCO/SIDEWALKS IN ASHTON SUBDVISION: motion to allow Safco Developers to install sidewalks in Ashton as submitted, subject to subdivision committee approval and secondary plat approval. The motion was seconded by David Taylor. All members voted aye. Motion carried. Mayor ANNEXATION C-152/AMERICAN AGGREGATES CORPORATION: Hancock made a motion to deliver a favorable recommendation to the Carmel Council for the annexation of the American Aggregates property northeast of 116th Street and Gray Road. The motion was seconded by David Taylor. All members voted aye. Motion carried. RESOLUTION/ESTABLISHING THE NEED FOR WORK ASSIGNMENTS/RELATIONSHIPS/EFFICIENCY/ CARMEL POLICE DEPARTMENT: Police Chief Barney explained the need for this resolution to the Board. Chief Barney also asked that under "A" and "B" in the resolution, that the wording in both paragraphs be the same, beginning with "the same work hours or shift" be changed to read "the same work shift." The Board agreed. This resolution establishes a policy regulating the work assignments of police department employees when those employees are related by blood or marriage. David Taylor made a motion to adopt Resolution 2-4-91-1. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. REQUEST BY CPD TO ALLOW CLERK-TREASURER TO ISSUE CHECKS FOR POLICE CARS WHEN THEY ARE DELIVERED TO CPD. David Taylor made a motion to allow the Carmel Police Department to pay for cars as they are delivered. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. ADDITIONAL WATER AND SEWER AVAILABILITY/CARMEL HIGH SCHOOL: A motion was made by David Taylor and seconded by Mayor Hancock to allow additional water and sewer availability to Carmel High School Building Corporation, or whom they deem contractable to, in the amount of 117.92 EDUS not to exceed an average daily flow of 35,376 gallons contingent upon the project beginning construction within the next 12 months. All members voted aye. Motion carried. LINCOLN NATIONAL HMO CONTRACT AND BENEFITS SURVEY SERVICE FEE AGREEMENT: Steve Andrews asked these two items be tabled until the next meeting. It was so moved by David Taylor and seconded by Mayor Hancock. All members voted aye. Motion carried. VALLEYBROOK SUBDIVISION/GORDON BYERS/REQUEST FOR ROAD CONSTRUCTION VARIANCE: Gordon Byers, representing the developer for Valleybrook, discussed the variance from the plan submitted to the engineer and plan commission and asked for consideration from the Board of Public Works. ~he developer, Dugan and Morris, wanted to do construction work in the right-of-way of Valleybrook Subdivision. The Board had many concerns over this request and asked that Mr. Byers work with the various agencies within the city on the request and then bring it back at a later date. Mayor Hancock made a motion to remove this item from the agenda and would not bring it back to agenda until Mr. Byers requested it. The motion was seconded by David Taylor. All members voted aye. Motion carried. UTILITIES BUDGET: David Taylor questioned Clerk-Treasurer Susan Jones about the contents of a letter she sent to City Council President David Adams concerning the need for a utilities budget. Mr. Taylor was concerned over Jones using his name within the letter. Taylor also asked Jones what part of Ordinance D-362 states that BPW was required to submit a budget. Jones said page 7 of D-362 states that the Council shall submit a budget for the civil city and the utilities. Taylor read that specific paragraph of D-362. Taylor stated it was the Council's responsibility to submit a budget and not the BPW and if Jones felt the BPW should have had a budget, why didn't she ask them rather than the Council? Jones stated that BPW was charged with the responsibility of the utilities under that same ordinance. Clerk-Treasurer Jones stated the letter was between herself and President Adams. Taylor said that President Adams shared it with him and again requested a response from Jones on her actions. David Taylor stated he contacted the State Board of Accounts and was told that a clerk-treasurer of a third class city has no right to hold claims. Jones told ~aylor she also contacted a field examiner for the State Board of Accounts and was told it was totally appropriate for her to send back the claims. Jones stated she didn't "hold" the claims but sent them back because she couldn't confirm the account numbers and/or line item numbers without a budget. Mayor Hancock asked Jones if the claims were in proper form. Jones replied she had no way of knowing if they were in proper form without confirming account numbers to a budget. After much discussion, Taylor requested Jones to put an explanation of her actions in writing to him. Jones stated she did not have to give him a response and would not. Jones also stated she was unprepared to answer some of Taylor's questions because the issue of the utilities budget wasn't put on the agenda. Taylor stated she should review D-362 where it states that at the end of the meeting anyone can add an item to the agenda, even the Clerk Treasurer. Jones stated those rules only applied to the Council and not to the BPW. Taylor then stated she purchase and read Robert's Rules of Order. Jones again stated those rules were for the Council and not BPW. David Taylor stated he wanted it in the permanent record that Jones refused his request not only as a Board of Public Works member but as a taxpayer and a voter. Taylor also stated it didn't matter what she put in the minutes, he would change it anyway. There being no further business, the board was adjourned. Approved DJH Attest SWJ