Loading...
HomeMy WebLinkAboutBPW-02-18-91CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES FEBRUARY 18, 1991 5:15 P.M. COUNCIL CHAMBERS/ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy Hancock. Board members in attendance were Billy Walker and David Taylor. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. BIDS/STREET DEPARTMENT/PURCHASE OF TWO NEW TRUCKS: David Klingensmith, Carmel Street Commissioner made a recommendation to the Board of Public Works to purchase two trucks from Hare Chevrolet. Mr. Klingensmith stated they were the lowest bidder and they met all the specifications. The bid prices were: 1991 GHC crew cab pick-up truck at 1991 GHC 3/4 ton pick-up truck at Less trade in of 83 F250 truck Total $16,464.82 $14,743.44 $ 1,500.00 S29,708.26 Hayor Hancock made a motion to approve the recommendation and accept the bid from Hare Chevrolet in the amount of $29,708.26. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Hayor Hancock wanted it stated for the record that this money was approved by Council and was currently in the streets 1991 budget. REQUEST TO PLANT TREES IN RIGHT-OF-WAY/WOODBROOK ELEMENTARY SCHOOL CUB SCOUT PACK 198: Mr. Nash, representing the scout troop, explained the project. This spring, Den 8 will be participating in the National Arbor Day Foundation nationwide project, TREES FOR AMERICA. The troop will be receiving twenty seedling trees which they wanted to plant in the Carmel area. Mr. Nash was seeking advice from the Board on an appropriate location for the planting of the trees. Mayor Hancock advised Mr. Nash to work with Street Commissioner David Klingensmith and Mark Baumgart to inform the Board of Public Works, by letter, before the planting actually takes place, as to the details of the project. MINUTES OF JANUARY 22. 1991: David Taylor stated that since there was no tape of the meeting and since he was not-the BP~ member who made the motion concerning the bicycle race on page 2 of the January 22, 1991 meeting minutes, he did-not offer any amendments. After much discussion, Hr. Walker read the paragraph in question and stated the contents did reflect his request. Hr. Walker wanted the promoters of the race or whoever was in charge, to notify all the businesses in the area and be sure they were notified of the race well in advance to assure this event would not interfere with their business. Hr. Walker read the minutes of that meeting and stated that the minutes basically covered his request and also wanted to add that if there was a way to provide an access to some of those areas, they should do that. Billy Walker made a motion to approve the minutes of January 22, 1991. Mayor Hancock seconded the motion. Ail members voted aye. Hotion carried. MINUTES OF FEBRUARY 4. 1991: Mayor Hancock asked that the minutes be changed on page 2 in the motion requesting the clerk-treasurer to issue checks for police cars when they are delivered to reflect that the money to pay for the police cars is already in the police budget for 1991. David Taylor offered written changes to the section of the utilities budget. Taylor presented a copy to the clerk- treasurer just prior to the discussion. David Taylor had concerns over the amount of detail that was included in the clerk's version of the minutes, as opposed to what he considered to be an accurate summary of what took place. David Taylor said he would appreciate the clerk-treasurer looking over those amendments and welcomed any comments from her on that. Clerk-Treasurer Jones stated she thought it would be inappropriate for her to make amendments to minutes. David Taylor said he was not asking for amendments but only comments. Hayor Hancock asked if that was a motion to amend the minutes to include this language into the minutes and to further the discussion of the utilities budget. David Taylor so moved. There was no second made by any member of the Board. Mayor Hancock asked for all of those in favor of approving the minutes as amended to please signify by saying aye. David Taylor and Mayor Hancock voted aye. Billy Walker stated he did not vote since he was not present at the meeting. Hotion carried. David Taylor wanted it noted for the record that the clerk- treasurer was given the opportunity to comment on any inaccuracies in the amendment for the utilities budget and she declined. Clerk-Treasurer Jones said she did not decline, asserting she was not given ample time to review the written amendments. David Taylor said she failed to give a response. Jones asked if it could wait until the next meeting so she could look at the written amendments. CLAIMS: Mayor Hancock made a motion to approve the claims dated 2/8/91 in the amount of $5,358,915.02. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. David Taylor made a motion to approve the claims dated 2/13/91 in the amount of $709,242.77. The motion was seconded by Billy Walker. Ail members voted aye. Motion carried. Billy Walker made a motion to approve the claims dated 2/14/91 in the amount of $7,773.66. The motion was seconded by Mayor Hancock. Ail members voted aye. Motion carried. ADDITIONAL SEWER AND WATER AVAILABILITY/301 EAST CARMEL DRIVE/ BUILDING B: Billy Walker made a motion to approve additional water and sewer availability, contingent upon Plan Commission approval, for 301 East Carmel Drive, Building B, in the amount of .72 EDUs, not to exceed an average daily flow of 1,056 gallons previously approved plus 216 gallons, for a combined total of 1,272 gallons. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. AMENDMENT TO ENGINEERING CONTRACT/COHHONWEALTH: Don Silvey presented an amendment to his present engineering contract calling for an increase in the multiplier from 2.82 to 2.99 and to increase the mileage rate from $0.20 1/2 to $.026. Hr. Silvey stated this increase was due to his increase in indirect payroll cost and overhead. Silvey also stated this was the first increase since the contract was signed in October of 1986. Hayor Hancock stated she had compared Commonwealth's multiplier to other engineering companies and it is still within the normal range. Billy Walker asked Don Silvey if this is normal procedure for him to come back to client after a contract has been signed and ask for an increase. Hr. Silvey stated it was. Hr. Taylor asked if there were provisions in his original contract to raise his fee? Hr. Silvey stated there were not. Steve Andrews stated it was not unusual for professional people to raise their fee during the term of a contract. Billy Walker stated that no one has come in and given him a cost of living increase due to his expenses least, not in his field, anyway. Hr. Walker wanted to see the old contract and compare the proposed changes to it to see exactly where the increase was. Hr. Silvey again stated that the only changes were in the multiplier and in the mileage rate. The total request was for a 6% increase in the multiplier and an increase in the mileage rate to $.26 per mile. Billy Walker made a motion to approve the amendment to the Commonwealth Engineering contract. The motion was seconded by David Taylor. Ail members voted aye. Motion carried. PROMOTIONS TO SECOND CLASS FIREFIGHTERS: Billy Walker made a motion to approve the promotions of the following third class firefighters to the position of second class firefighter, effective Harch 3, 1991 at a base salary of $1,062.57 plus $150.00 longevity. These firefighters are, Steven Baskerville, Richard Martin, Barry Crane, William Workman and Eric Ehlers. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. PROMOTIONS/CARMEL POLICE DEPARTHENT: David Taylor made a motion to approve the following promotions within the Carmel Police Department, effective March 2, 1991. Michael Pratt to Sergeant David Strong to Corporal Leland Goodman to Corporal Gregory Gross to Corporal Harie Schoeller to 2nd Class Civilian Teresa Anderson to 2nd Class Civilian Base pay for sergeant will be $1,150.81 (bi-weekly), plus longevity. Base pay for corporal will be $1,126.35 (bi- weekly) plus longevity. Base pay for 2nd class civilian is $852.08 biweekly), plus longevity. The motion was seconded by Billy Walker. Ail members voted aye. Hotion carried. RESOLUTION 2-18-91-1/ESTABLISHING A COMP TIME POLICY FOR CANINE OFFICERS Steve Andrews outlined the need for the resolution and the history behind the need to establish a comp time policy for canine officers. Exhibit A, attached to the Resolution, explained the calculations of the 19 additional days and 11 hour add on for the officers. After much discussion Hayor Hancock made a motion to adopt Resolution 2-18-91-1. The motion was seconded by David Taylor, who, at the same time, amended the motion to authorize the Hayor to sign on behalf of the Board of Public Works. Ail members voted aye. Motion carried. APPROVAL OF INDIANA DEPARTMENT OF TPJkNSPORTATION INSUPJkNCE CLAIM: Billy Walker asked Steve Andrews if this was a normal request. Andrews stated it was. A motion was made by Billy Walker to approve a claim in the amount of $286.00 for insurance on the traffic signal to be installed at Range Line and Hedical Drive. The motion was seconded by David Taylor. Ail members voted aye. Hotion carried. Hayor Hancock explained that the light would be 100~ federally funded, except for this insurance premium. This liability insurance premium, paid by the City of Carmel to the Indiana Department of Transportation, constitutes the city's concurrence in the award of contract T-19237 to the low bidder of $65,471.00 in accordance with the laws governing the Indiana Department of Transportation. Mayor Hancock also stated she sent a letter to the Council stating this amount would not be reimbursable and asked them to contact her if they had any problem with this. She said she had heard nothing back from them. Billy Walker also asked about obtaining right-of-way in front of Hook's for a right turn lane. Mayor Hancock stated she had the city engineer working on it already. ROBERT'S RULES OF ORDER: Mayor Hancock asked Steve Andrews if the Board of Public Works needed a motion to adopt Robert's Rules of Order for the Board of Public Works or is that understood somewhere. The mayor said it was just good business practice but said she didn't know if the Board needed something in the records. David Taylor stated under IC 5-4-1.5-2, the open door statute, there is a court opinion that was written in regards to a county council meeting a couple of years ago that says public meetings should be held in an orderly manner with regards to parliamentary procedure with reference to Robert's Rules and that upheld the statute. Steve Andrews stated that case was Lake County or Porter County or some foreign jurisdiction. Andrews believed the court's language in that was "dicta," which means, "it would be nice to do it that way but we're not sticking it to anybody and saying it has to be done this way or that way." Andrews said he thought we had always operated under Roberts Rule's of Order here and, in light of the confusion, it certainly wouldn't be a problem to clarify it. Andrews thought it would be appropriate to get it into the minutes by a motion to "officially show you are doing that." Billy Walker stated he thought he remembered back in the early 70's that something was adopted by the Board showing they would be using Robert's Rules of Order. Both Steve Andrews and Clerk-Treasurer Susan Jones stated they had searched ordinances, minutes and resolutions and could find nothing. Billy Walker then stated he remembered doing something like this around 1979 to 1980. Steve Andrews said that he and Jones had a discussion quite awhile ago which ended up just hanging regarding the powers, duties and authority of the Board of Public Works but that D- 362 was undergoing a rewrite and changes could and probably would be made regarding this matter. Andrews stated that D- 362 is specific with regard to the what the Board of Public Works is to do with respect to a utilities budget but says Billy Walker said that on any, board he ever served, it was a "given" they would use Robert's Rules of Order. David Taylor stated he thought using Roberts Rules of Order was implied in the open door statute. Mayor Hancock stated that if there ever was a dispute where we had to figure Something out, she would go by Robert's Rules of Order. Mayor Hancock made a motion for the Board of Public Works to adop~ Robert's Rules of Order as the parliamentary procedure by which they will conduct their business. The motion was seconded by David Taylor. All members voted aye. Motion carried. CPR CLA~SES: Steve Andrews stated that the Carmel Fire Department would be conducting CPR classes and the classes are open to everyone. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, /~cUSan W. Jones~ Cl~-Treasurer ity of Carmel