HomeMy WebLinkAboutBPW-02-18-91CARMEL BOARD OF PUBLIC WORKS AND SAFETY
MEETING MINUTES
FEBRUARY 18, 1991
5:15 P.M.
COUNCIL CHAMBERS/ONE CIVIC SQUARE
The meeting of the Carmel Board of Public Works and Safety
was
called to order by Mayor Dorothy Hancock. Board members in
attendance were Billy Walker and David Taylor. City Attorney
Steve
Andrews and Clerk-Treasurer Susan W. Jones were also in
attendance.
BIDS/STREET DEPARTMENT/PURCHASE OF TWO NEW TRUCKS: David
Klingensmith, Carmel Street Commissioner made a
recommendation to the Board of Public Works to purchase two
trucks from Hare Chevrolet. Mr. Klingensmith stated they were
the lowest bidder and they met all the specifications. The
bid prices were:
1991 GHC crew cab pick-up truck at 1991 GHC 3/4 ton pick-up
truck at Less trade in of 83 F250 truck Total
$16,464.82
$14,743.44
$ 1,500.00
S29,708.26
Hayor Hancock made a motion to approve the recommendation and
accept the bid from Hare Chevrolet in the amount of
$29,708.26. The motion was seconded by David Taylor. Ail
members voted aye. Hotion carried.
Hayor Hancock wanted it stated for the record that this money
was approved by Council and was currently in the streets 1991
budget.
REQUEST TO PLANT TREES IN RIGHT-OF-WAY/WOODBROOK ELEMENTARY
SCHOOL CUB SCOUT PACK 198: Mr. Nash, representing the scout
troop, explained the project. This spring, Den 8 will be
participating in the National Arbor Day Foundation nationwide
project, TREES FOR AMERICA. The troop will be receiving
twenty seedling trees which they wanted to plant in the
Carmel area. Mr. Nash was seeking advice from the Board on an
appropriate location for the planting of the trees.
Mayor Hancock advised Mr. Nash to work with Street
Commissioner David Klingensmith and Mark Baumgart to inform
the Board of Public Works, by letter, before the planting
actually takes place, as to the details of the project.
MINUTES OF JANUARY 22. 1991: David Taylor stated that since
there was no tape of the meeting and since he was not-the BP~
member who made the motion concerning the bicycle race on
page 2 of the January 22, 1991 meeting minutes, he did-not
offer any amendments.
After much discussion, Hr. Walker read the paragraph in
question and stated the contents did reflect his request. Hr.
Walker wanted the promoters of the race or whoever was in
charge, to notify all the businesses in the area and be sure
they were notified of the race well in advance to assure this
event would not interfere with their business. Hr. Walker
read the minutes of that meeting and stated that the minutes
basically covered his request and also wanted to add that if
there was a way to provide an access to some of those areas,
they should do that.
Billy Walker made a motion to approve the minutes of January
22, 1991. Mayor Hancock seconded the motion. Ail members
voted aye. Hotion carried.
MINUTES OF FEBRUARY 4. 1991: Mayor Hancock asked that the
minutes be changed on page 2 in the motion requesting the
clerk-treasurer to issue checks for police cars when they are
delivered to reflect that the money to pay for the police
cars is already in the police budget for 1991.
David Taylor offered written changes to the section of the
utilities budget. Taylor presented a copy to the clerk-
treasurer just prior to the discussion. David Taylor had
concerns over the amount of detail that was included in the
clerk's version of the minutes, as opposed to what he
considered to be an accurate summary of what took place.
David Taylor said he would appreciate the clerk-treasurer
looking over those amendments and welcomed any comments from
her on that.
Clerk-Treasurer Jones stated she thought it would be
inappropriate for her to make amendments to minutes. David
Taylor said he was not asking for amendments but only
comments.
Hayor Hancock asked if that was a motion to amend the minutes
to include this language into the minutes and to further the
discussion of the utilities budget. David Taylor so moved.
There was no second made by any member of the Board. Mayor
Hancock asked for all of those in favor of approving the
minutes as amended to please signify by saying aye. David
Taylor and Mayor Hancock voted aye. Billy Walker stated he
did not vote since he was not present at the meeting. Hotion
carried.
David Taylor wanted it noted for the record that the clerk-
treasurer was given the opportunity to comment on any
inaccuracies in the amendment for the utilities budget and
she declined.
Clerk-Treasurer Jones said she did not decline, asserting she
was not given ample time to review the written amendments.
David Taylor said she failed to give a response. Jones asked
if it could wait until the next meeting so she could look at
the written amendments.
CLAIMS: Mayor Hancock made a motion to approve the claims
dated 2/8/91 in the amount of $5,358,915.02. The motion was
seconded by David Taylor. Ail members voted aye. Hotion
carried.
David Taylor made a motion to approve the claims dated
2/13/91 in the amount of $709,242.77. The motion was
seconded by Billy Walker. Ail members voted aye. Motion
carried.
Billy Walker made a motion to approve the claims dated
2/14/91 in the amount of $7,773.66. The motion was seconded
by Mayor Hancock. Ail members voted aye. Motion carried.
ADDITIONAL SEWER AND WATER AVAILABILITY/301 EAST CARMEL
DRIVE/ BUILDING B: Billy Walker made a motion to approve
additional water and sewer availability, contingent upon Plan
Commission approval, for 301 East Carmel Drive, Building B,
in the amount of .72 EDUs, not to exceed an average daily
flow of 1,056 gallons previously approved plus 216 gallons,
for a combined total of 1,272 gallons. The motion was
seconded by David Taylor. Ail members voted aye. Hotion
carried.
AMENDMENT TO ENGINEERING CONTRACT/COHHONWEALTH: Don Silvey
presented an amendment to his present engineering contract
calling for an increase in the multiplier from 2.82 to 2.99
and to increase the mileage rate from $0.20 1/2 to $.026. Hr.
Silvey stated this increase was due to his increase in
indirect payroll cost and overhead. Silvey also stated this
was the first increase since the contract was signed in
October of 1986.
Hayor Hancock stated she had compared Commonwealth's
multiplier to other engineering companies and it is still
within the normal range.
Billy Walker asked Don Silvey if this is normal procedure for
him to come back to client after a contract has been signed
and ask for an increase. Hr. Silvey stated it was.
Hr. Taylor asked if there were provisions in his original
contract to raise his fee? Hr. Silvey stated there were not.
Steve Andrews stated it was not unusual for professional
people to raise their fee during the term of a contract.
Billy Walker stated that no one has come in and given him a
cost of living increase due to his expenses least, not in his
field, anyway. Hr. Walker wanted to see the old contract and
compare the proposed changes to it to see exactly where the
increase was.
Hr. Silvey again stated that the only changes were in the
multiplier and in the mileage rate. The total request was for
a 6% increase in the multiplier and an increase in the
mileage rate to $.26 per mile.
Billy Walker made a motion to approve the amendment to the
Commonwealth Engineering contract. The motion was seconded by
David Taylor. Ail members voted aye. Motion carried.
PROMOTIONS TO SECOND CLASS FIREFIGHTERS: Billy Walker made a
motion to approve the promotions of the following third class
firefighters to the position of second class firefighter,
effective Harch 3, 1991 at a base salary of $1,062.57 plus
$150.00 longevity. These firefighters are, Steven
Baskerville, Richard Martin, Barry Crane, William Workman and
Eric Ehlers. The motion was seconded by David Taylor. Ail
members voted aye. Hotion carried.
PROMOTIONS/CARMEL POLICE DEPARTHENT: David Taylor made a
motion to approve the following promotions within the Carmel
Police Department, effective March 2, 1991.
Michael Pratt to Sergeant
David Strong to Corporal
Leland Goodman to Corporal
Gregory Gross to Corporal
Harie Schoeller to 2nd Class Civilian
Teresa Anderson to 2nd Class Civilian
Base pay for sergeant will be $1,150.81 (bi-weekly), plus
longevity. Base pay for corporal will be $1,126.35 (bi-
weekly) plus longevity. Base pay for 2nd class civilian is
$852.08 biweekly), plus longevity.
The motion was seconded by Billy Walker. Ail members voted
aye. Hotion carried.
RESOLUTION 2-18-91-1/ESTABLISHING A COMP TIME POLICY FOR
CANINE OFFICERS Steve Andrews outlined the need for the
resolution and the history behind the need to establish a
comp time policy for canine officers. Exhibit A, attached to
the Resolution, explained the calculations of the 19
additional days and 11 hour add on for the officers.
After much discussion Hayor Hancock made a motion to adopt
Resolution 2-18-91-1. The motion was seconded by David
Taylor, who, at the same time, amended the motion to
authorize the Hayor to sign on behalf of the Board of Public
Works. Ail members voted aye. Motion carried.
APPROVAL OF INDIANA DEPARTMENT OF TPJkNSPORTATION INSUPJkNCE
CLAIM: Billy Walker asked Steve Andrews if this was a normal
request. Andrews stated it was. A motion was made by Billy
Walker to approve a claim in the amount of $286.00 for
insurance on the traffic signal to be installed at Range Line
and Hedical Drive. The motion was seconded by David Taylor.
Ail members voted aye. Hotion carried.
Hayor Hancock explained that the light would be 100~
federally funded, except for this insurance premium. This
liability insurance premium, paid by the City of Carmel to
the Indiana
Department of Transportation, constitutes the city's
concurrence in the award of contract T-19237 to the low
bidder of $65,471.00 in accordance with the laws governing
the Indiana Department of Transportation. Mayor Hancock also
stated she sent a letter to the Council stating this amount
would not be reimbursable and asked them to contact her if
they had any problem with this. She said she had heard
nothing back from them.
Billy Walker also asked about obtaining right-of-way in front
of Hook's for a right turn lane. Mayor Hancock stated she had
the city engineer working on it already.
ROBERT'S RULES OF ORDER: Mayor Hancock asked Steve Andrews if
the Board of Public Works needed a motion to adopt Robert's
Rules of Order for the Board of Public Works or is that
understood somewhere. The mayor said it was just good
business practice but said she didn't know if the Board
needed something in the records.
David Taylor stated under IC 5-4-1.5-2, the open door
statute, there is a court opinion that was written in regards
to a county council meeting a couple of years ago that says
public meetings should be held in an orderly manner with
regards to parliamentary procedure with reference to Robert's
Rules and that upheld the statute.
Steve Andrews stated that case was Lake County or Porter
County or some foreign jurisdiction. Andrews believed the
court's language in that was "dicta," which means, "it would
be nice to do it that way but we're not sticking it to
anybody and saying it has to be done this way or that way."
Andrews said he thought we had always operated under Roberts
Rule's of Order here and, in light of the confusion, it
certainly wouldn't be a problem to clarify it. Andrews
thought it would be appropriate to get it into the minutes by
a motion to "officially show you are doing that."
Billy Walker stated he thought he remembered back in the
early 70's that something was adopted by the Board showing
they would be using Robert's Rules of Order. Both Steve
Andrews and Clerk-Treasurer Susan Jones stated they had
searched ordinances, minutes and resolutions and could find
nothing. Billy Walker then stated he remembered doing
something like this around 1979 to 1980.
Steve Andrews said that he and Jones had a discussion quite
awhile ago which ended up just hanging regarding the powers,
duties and authority of the Board of Public Works but that D-
362 was undergoing a rewrite and changes could and probably
would be made regarding this matter. Andrews stated that D-
362 is specific with regard to the what the Board of Public
Works is to do with respect to a utilities budget but says
Billy Walker said that on any, board he ever served, it was a
"given" they would use Robert's Rules of Order. David Taylor stated
he thought using Roberts Rules of Order was implied in the open
door statute.
Mayor Hancock stated that if there ever was a dispute where we had
to figure Something out, she would go by Robert's Rules of Order.
Mayor Hancock made a motion for the Board of Public Works to adop~
Robert's Rules of Order as the parliamentary procedure by which
they will conduct their business. The motion was seconded by David
Taylor. All members voted aye. Motion carried.
CPR CLA~SES: Steve Andrews stated that the Carmel Fire Department
would be conducting CPR classes and the classes are open to
everyone.
There being no further business before the Board the meeting was
duly adjourned.
Respectfully submitted,
/~cUSan W. Jones~ Cl~-Treasurer
ity of Carmel