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Home My WebLink AboutBPW-12-23-92~ARMEL BOARD OF PUBLIC WORKS AND SAFETY EXECUTIVE SESSION MEETING MINUTES DECEMBER 9, 1992 FOLLOWING REGULAR MEETING OF THE BPW ONE CIVIC SQUARE / COUNCIL CHAMBERS CARMEL, INDIANA The ~xecutive session of the Carmel Board of Public Works and Safety was called to order. Those present were Board members, Mayor Johnson, Vaughn Story, Rick McKinney, Clerk-Treasurer Susan W. Jones, Carmel Fire Chief Steve Couts, Firefighter Louis Coppinger and City of Carmel Press Secretary Rick Myers. The Carmel Board of Public Works and Safety attests that personnel was the only subject discussed throughout the meeting as duly advertised. There being no further business before the Board the meeting was duly adjourned. RespectfullY submitted, ~an W. Jones, Cle~-Treasurer ~son, Presiding officer Vaughn Story, Board Member ATTEST: R~~Board Member usan 4W,.~ Jones, k-Treasurer CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES DECEMBER 23, 1992 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHRi~BERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Rick McKinney and Vaughn Story were in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Story made a motion to approve the minutes of the regular session of December 9, 1992, and the executive session of December 9, 1992 as submitted. The motion was seconded by Johnson. Ail members voted aye. NEW BUSINESS: PERFORMANCE BOND RELEASES: Johnson made a motion to approve the following performance bond releases as recommended by the Department of Community Development and the City Engineer: Resolution BW-12-23-92-1 Resolution BW-12-23-92-2 Resolution BW-12-23-92-3 - Avian Glen, Section 2, Curbs & Gutters - Avian Glen, Section 3, Curbs & Gutters - Roherer Meadows, Section 2, Streets The motion was seconded by HcKinney. All members voted aye. RE-APPROVAL OF WATER AND SEWER AVAILABILITY / BUTLER TOYOTA BODY SHOP ADDITION: Johnson made a motion to approve water and sewer availability for the Butler Toyota Body Shop addition as follows: Sewer: .96 E.D.U.'S as per Sewer Ordinance S-41, Chapter 7 not to exceed an average daily flow of 288 gallons. Water: .96 E.D.U.'S as per Water Ordinance A-54, Section 4.03 not to exceed an average daily flow of 288 gallons. Construction or development must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Story. Ail members voted aye. RIGHT-OF-WAY DEDICATION / 3227 E. 136th STREET: Johnson made a motion to approve the right-of-way dedication of forty feet located at 3227 E. 136th Street. The motion was seconded by McKinney. Ail members voted aye. The original deed was taken by Sheila A. Marshall of Coots, Henke & Wheeler to be recorded by the Hamilton County clerk. RIGHT-OF-WAY DEDICATION / SMOKEY ROW IN FRONT OF HIGH SCHOOL ATHLETIC FIELDS: Johnson made a motion to approve the right-of-way dedication of land located near the high school athletic fields. The motion was seconded by McKinney. Ail members voted aye. The original deed was taken by Tim Stevens to be recorded by the Hamilton County clerk. SEWER AND WATER FEES / RITRON BUILDING EXPANSION: Story made a motion to waive new or additional sewer and water fees for the Ritron, Inc. 9,685 sq. ft. expansion as recommended by the City Engineer. The motion was seconded by McKinney. Ail members voted aye. CARMEL CLAY COMMUNICATIONS CENTER REQUEST FOR APPROVAL OF NEW EMPLOYEE HIRE: Based upon the recommendation of Director Jerry Lowe, Johnson made a motion to approve the hire of new employee Franklin D. McCreery as a dispatcher, in the Carmel Clay Communication Center, contingent upon the employee passing the nursing assessment examination, with a starting date of January 4, 1993. The motion was seconded by Story. Ail members voted aye. CARMEL POLICE DEPARTMENT REQUEST FOR EMPLOYEE TITLE CHANGE: Based upon the recommendation of Chief Roger Corm, Story made a motion to approve the following change within the Carmel Police Department effective January 2 1993: Larry L. Strausborger to Administrative Assistant II. The motion was seconded by HcKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND M & R ENTERPRISES / CLEANING SERVICES FOR THE CARMEL POLICE DEPARTMENT: Upon the recommendation of Chief Conn, Johnson made a motion to approve the contract between the City of Carmel and M & R Enterprises for cleaning services of the Carmel Police Department. The motion was seconded by HcKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND A.B. YOUNG COMPANY, INC. HVAC MAINTENANCE FOR THE CARMEL POLICE DEPARTMENT: Upon the recommendation of Chief Conn, Story made a motion to approve the contract between the City of Carmel and A.B. Young Company, Inc. for HVAC maintenance in the Carmel Police Department in the Carmel Police Department. The motion was seconded by McKinney. Ail members voted aye. A representative of A. B. Young stated significant changes about to be made to the system in the Police Department would be assessed contractually after the equipment was installed. CONTRACT BETWEEN THE CITY OF CARMEL AND SOLUTIONS GROUP \ SOFTWARE FOR THE OFFICE OF THE CLERK-TREASURE: Story made a motion to approve a contract between the City of Carmel and Solutions Group for software support of the Clerk-Treasurers office. The motion was seconded by McKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND COPYRITE \ COPIER MAINTENANCE & SUPPLIES AGREEMENT FOR THE OFFICE OF THE CLERK- TREASURER: Johnson made a motion to approve a contract between the City of Carmel and CopyRite for copier maintenance and supplies for the Office of the Clerk-Treasurer. The motion was seconded by McKinney. Ail members voted aye. Motion carried. RESOLUTION BW-12-23-92-4 / A RESOLUTION ESTABLISHING A NEW SUBSTANCE ABUSE POLICY FOR EMPLOYEES OF THE CITY OF CARMEL: Story made a motion to approve Resolution BW-12-23-92-4 establishing a new substance abuse policy for the employees of the City of Carmel. The motion was seconded by McKinney. Ail members voted aye. Johnson stated employees of the other two elected officials (Clerk-Treasurer and Judge) were not required to sign the employee statements, but each of those entities must adopt a similar policy. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, Susan W. Jones, Clerk-Treasurer Approved: T. E. Johnson, Presiding Officer ATTEST: CONTRACT BETWEEN THE CITY OF CARMEL AND SOLUTIONS GROUP \ SOFTWARE FOR THE OFFICE OF THE CLERK-TREASURE= Story made a motion to approve a contract between the City of Carmel and Solutions Group for software support of the Clerk-Treasurers office. The motion was seconded by McKinney. Ail members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND COPYRITE \ COPIER MAINTENANCE & SUPPLIES AGREEMENT FOR THE OFFICE OF THE CLERK- TREASURER: Johnson made a motion to approve a contract between the City of Carmel and CopyRite for copier maintenance and supplies for the Office of the Clerk-Treasurer. The motion wa~ seconded by McKinneyo All members voted aye. Motion carried. RESOLUTION BW-12-23-92-4 / A RESOLUTION ESTABLISHING A NEW SUBSTANCE ABUSE POLICY FOR EMPLOYEES OF THE CITY OF CARMEL: Story made a motion to approve Resolution BW-12-23-92-4 establishing a new substance abuse policy for the employees of the City of Carmel. The motion was seconded by McKinney. Ail members voted aye. Johnson stated employees of the other two elected officials (Clerk-Treasurer and Judge) were not required to sign the employee statements, but each of those entities must adopt a similar policy. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, Su~an W. Jones,~erk-Treasurer / Approved: Presiding officer