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Home My WebLink AboutBPW-11-18-92CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES NOVEMBER 18, 1992 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHRi~BERS The meeting of the Carmel Board of Public Works and Safety was called to order by Member Vaughn Story. Member Rick McKinney was in attendance. Mayor Ted Johnson was absent. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE AGENDA CHANGES: Board Hember Vaughn Story made a motion to move agenda item #3 (swearing in of police officers) to #1 on the agenda. The motion was seconded by Board Member Rick McKinney. Ail members voted aye. APPROVAL OF MINUTES: Story made a motion to approve the minutes of the regular session of November 4, 1992 as submitted. The motion was seconded by McKinney. Ail members voted aye. McKinney made a motion to approve the minutes of the executive session of November 4, 1992. The motion was seconded by Story. Ail members voted aye. NEW BUSINESS: SWEARING-IN NEW POLICE OFFICERS / CARMEL POLICE DEPARTMENT: Carmel Police Chief Roger C. Conn, swore in the following men as officers in the Carmel Police Department: Jonathon A. Foster Jeffrey W. Laker BIDS: Carmel Fire Department / 5 Automatic External Defibrillators - Story opened one (1) bid received from Physio-Control Corporation totaling $34,651.25. Story stated the Board would take the bid under advisement and asked Chief Couts to make a recommendation at the next regular meeting of the Board of Public Works and Safety. Carmel Utilities Department / 131st Street Water Main -Contract #3- Story opened eleven (11) bids received on time for which a breakdown provided by Jones and Henry Engineers, Inc. is attached to the minutes of this meeting. Story stated a late bid received at 4:55 P.M. was disqualified. Story stated the envelope did not indicate the name of the bidder, but the Clerk-Treasurer's office indicated the courier stated the bid was from Central Engineering & Construction. Story stated the bid would be returned to Central Engineering unopened. Story stated the Board would take the eleven qualifying bids under advisement and asked Jones & Henry Engineering to make a recommendation at the next regular meeting of the Board of Public Works and Safety. PERFORMANCE BOND RELEASES: McKinney made a motion to approve the following performance bond releases as recommended by the Department of Community Development and the City Engineer: Resolution BW-11-18-92-1 - Rohrer Meadows, Section I - Sidewalks Resolution BW-11-18-92-2 - Rohrer Meadows, Section II - Signs, Monuments and Markers The motion was seconded by Story. Ail members voted aye. REQUEST FOR SEWER AND WATER AVAILABILITY / BAYHILL SECTION 2, STONEWICK SECTION 3 AND WINDPOINTE SECTION 2: Dave Sexton, Project Engineer for Schneider Engineering Corp. and Ersell Cox representing the developer requested approval for sewer and water availability for Bayhill, Section 2, Stonewick, Section 3 and Windpointe, Section 2. Discussion ensued among Board members regarding the request for sewer and water availability. Story made a motion to approve water and sewer availability as recommended by the City Engineer as follows: Bayhill, Section 2: Sewer: 36 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 10,800 gallons. Water: 36 E.D.U.'s as per Sewer Ordinance A-54, section 4.03. Not to exceed an average daily flow of 10,800 gallons. Stonewick, Section 3: Sewer: 55 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 16,500 gallons. Water: 55 E.D.U.'s as per Sewer Ordinance A-54, section 4.03. Not to exceed an average daily flow of 16,500 gallons. Windpointe, Section 2: Sewer: 20 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 6,000 gallons. Water: 20 E.D.U.'s as per Sewer Ordinance A-54, section 4.03. Not to exceed an average daily flow of 6,000 gallons. Availability for all of the above projects requires construction or development to begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by HcKinney. members voted aye. Call for the question. Ail Ersell Cox representing the developer, stated a sanitary sewer existed extending from a C.P. Horgan project through the southern part of his project toward Gray Road. Cox stated his company had agreed to make the size of the sanitary sewer larger than needed by the developer in order for the City of Carmel to eliminate a lift station near Gray Road. Cox stated the cost difference between the pipe required for the developer's needs and the pipe to be purchased to accommodate the City's needs had yet to be determined. Cox stated he would apply to the Board to seek credit for availability fees for the cost difference at a later date. Story asked Cox if he was working with the City Engineer pertaining to the request. Cox stated he was working with the City Engineer. AGENDA ADD-ONS: RIGHT-OF-WAY DEDICATION FOR CARMEL HIGH SCHOOL BUILDING CORPORATION PARCEL II: McKinney made a motion to approve the right-of-way dedication for the Carmel High School Building Corporation Parcel II. The motion was seconded by Story. Ail members voted aye. REQUEST FOR APPROVAL OF 8TH ANNUAL 5-MILE RUN OF THE FRATERNAL ORDER OF POLICEf CARMEL LODGE NO. 185: McKinney made a motion to add the request for the 5-mile run of the Fraternal Order of Police to the agenda. The motion was seconded by Story. Ail members voted aye. Story made a motion to approve the Fraternal Order of Police 8th Annual 5-mile run on Saturday, November 21, 1992 on the route requested by Mayor Johnson's letter of November 16, 1992 contingent upon proof of insurance to be delivered to the Office of the Clerk-Treasurer prior to the race. The motion was seconded by McKinney. Ail members voted aye. AMENDMENT TO CITY OF CARMEL EMPLOYEE HEALTH BENEFIT PLAN: Story made a motion to add an amendment to the City of Carmel employee health benefit plan to the agenda. The motion was seconded by McKinney. Ail members voted aye. Motion carried. Story made a motion to approve amendment ~1 to the City of Carmel Employee Health Benefit Plan pertaining to coverage on leave of absence allowing the Hayor to sign on behalf of the City. Story stated upon approval, the amendment would be distributed by the Office of the Mayor as needed. The motion was seconded by McKinney. Ail members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, Susan W. Jones, Clerk-Treasurer Approved: Vaughn Story, Presiding Officer ATTEST: availability fees for the c6~ difference at a later date. Story asked Cox if he was working with the City Engineer pertaining to the request. Cox stated he was working with the City Engineer. AGENDA ADD-ONS: RIGHT-OF-WAY DEDICATION FOR CARMEL HIGH SCHOOL BUILDING CORPORATION PARCEL II: McKinney made a motion to approve the right-of-way dedication for the Carmel High School Building Corporation Parcel II. The motion was seconded by Story. All members voted aye. REQUEST FOR APPROVAL OF 8TH 2%NNUAL 5-MILE RUN OF THE FRATERM~L ORDER OF POLICE, CARMEL LODGE NO. 185: McKinney made a motion to add the request for the 5-mile run of the Fraternal Order of Police to the agenda. The motion was seconded by Story. All members voted aye. Story made a motion to approve the Fraternal Order of Police 8th Annual 5-mile-run on-saturday, November 21, 1992 on the route requested by Mayor Johnson's letter of November 16, 1992 contingent upon proof of insurance to be delivered to the Office of the Clerk-Treasurer prior to the race. The motion was seconded by McKinney. All members voted aye. AMENDMENT TO CITY OF CARMEL EMPLOYEE HEALTH BENEFIT PLAN: Story made a motion to add an amendmg~t .t, 0 the City of Carmel employee health benefit plan to the agen. da... ,~.,The motion was seconded by McKinney. All members voted aye. Motion carried. Story made a motion to approve amendment #1 to the City of Carmel Employee Health Benefit Plan pertaining to coverage on leave of absence allowing the Mayor to sign on behalf of the City. Story stated upon approval, the amendment woh,ld be'~istributed by the office of the Mayor as needed. The motion was .seconded by McKinney. All members voted aye. There being no other busin~es? be..f~o.r.e the Board the meeting was duly adjourned ~¥,-~. , ~, Respectfully submitted, /Susan W. Jone~,~Cle=~,a~reasurer ./f-..- Sfisan~W. Jones, Cl~fk-Trea~urer App'r oved: Presidin~ Officer