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HomeMy WebLinkAboutBPW-10-07-92BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES OCTOBER 7, 1992 ONE CIVIC SQUARE/COUNCIL CHAMBERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Vaughn Story and Rick McKinney were in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE MINUTES OF THE REGULAR SESSION OF SEPTEMBER 23, 1992: Rick McKinney made a motion to approve the minutes of the regular meeting of September 23, 1992 as submitted. The motion was seconded by Vaughn Story. All members voted aye. Motion carried. BIDS / UTILITIES DEPARTMENT - 1) ROCK SALT, 2) CHLORINE GAS, 3) SODIUM FLUORIDE, 4) SULFUR DIOXIDE 5) HTH 6) WATER METERS: Johnson opened the bids of which a breakdown is attached to the minutes of this meeting. Johnson stated the Utilities Department would take the bids under advisement and return with a recommendation at the next meeting. SPECIAL NOTE: IT WAS DETERMINED AFTER THE MEETING ADJOURNED THAT TWO BIDS - CARGILL SALT AND P. B. & S CHEMICAL WERE INADVERTENTLY LEFT UNOPENED. MAYOR JOHNSON HAS CALLED A SPECIAL MEETING OF THE BOARD OF PUBLIC WORKS AND SAFETY ON TUESDAY, OCTOBER 13, 1992 AT 6:00 P.M., TO OPEN THE TWO REMAINING BIDS. NEW BUSINESS: APPROVAL OF STATE RESOLUTIONS TO ENLARGE PARTICIPATION IN THE Jones stated the request was to PUBLIC EMPLOYEES' RETIREMENT FUND: approve the state resolutions written to add the following positions to the Public Employees' Retirement Fund which would lower the City contribution to 5.25% per employee: 1) Director of the Carmel-Clay Communications Center 2) City of Carmel Press Secretary 3) City of Carmel Administrative Assistant to the Clerk-Treasurer and City Council. 1 Johnson so moved. The motion was seconded by Story. All members voted aye. Motion carried. MAINTENANCE AGREEMENT BETWEEN THE CITY OF CARMEL AND COPYRITE FOR EQUIPMENT MAINTENANCE AND SUPPLIES / CARMEL POLICE DEPARTMENT: Chief Conn requested approval of a maintenance agreement between the City of Carmel and Copyrite for equipment maintenance and copier supplies for the administrative section of the Carmel Police Department. Johnson so moved allowing the mayor to sign the contract on behalf of the City. The motion was seconded by McKinney. All members voted aye. Motion carried. Clerk-Treasurer Jones stated a resolution had been passed by a previous Board allowing individual department heads to approve maintenance agreements without appearing before the Board. Johnson stated his policy would continue that all departmental contracts and agreements must receive Board of Public Works and Safety approval. CONSIDERATION OF NICOTINE PATCHES FOR 56 EMPLOYEES ON CITY OF Jane Reiman, representing the office of CARMEL HEALTH INSURANCE: the Mayor, requested approval of a nicotine patch program to be covered by the City of Carmel Health Insurance policy. Reiman outlined the following specifics of the program: 1) The program would last 10 weeks. 2) The lowest bidder on the program was Osco Drugs at $206 per program. 3) The program would require employee attendance to a four hour seminar given by the American Cancer Society. (Seminar attendance will be kept by Jane Reiman) 4) Employee physicians would contact Osco pharmacy to sign up (through prescription) eligible employees and spouses. (The prescription must be Nicoderm.) 5) The employee will pay for the program and be reimbursed 80% upon completion of the 10-week program and seminar. (Osco Pharmacy will keep record of all employees who have completed the program.) 6) Employee cost will be $41.80 if they have met their $100 deductible. 7) Forty-seven (47) employees and eighteen (18) spouses have requested participation in the program. 8) The employee must currently be covered by the City of Carmel Health Insurance. 2 Story made a motion to approve a one-time payment of a nicotine patch program for 47 employees and 18 spouses as outlined by Jane Reiman. The motion was seconded by McKinney. All members voted aye. Motion carried. CHANGE ORDER - WATER MAIN IMPROVEMENTS / 116TH AND GRAY ROAD: Johnson made a motion to approve a change order for $3,752 in water main improvements for the 116th and Gray Road intersection project to Contractors United Inc. The motion was seconded by Story. All members voted aye. Motion carried. Johnson CHANGE ORDER - STORM SEWER PIPE ITEMS / 116TH GRAY ROAD: made a motion to approve a change order for $5,104.50 in storm sewer pipe items for the 116th and Gray Road intersection project to Contractors United Inc. The motion was seconded by McKinney. All members voted aye. Motion carried. SEWER AVAILABILITY - BURGER KING / S.W. CORNER 96TH KEYSTONE: Johnson stated the request for sewer availability at the location of 96th and Keystone in Indianapolis would be the last amount of availability the City of Carmel would offer to that area. McKinney made a motion to approve additional sewer availability of 11.78 E.D.U.'s not to exceed 26,296 gallons. The motion was seconded by Story . All members voted aye. Motion carried. CONTRACT / AGREEMENT APPROVAL: CONTRACT BETWEEN THE CITY OF CARMEL AND BOWEN ENGINEERING FOR McKinney made a motion WASTEWATER TREATMENT PLANT MODIFICATIONS: to approve the contract between the City of Carmel and Bowen Engineering for design of Wastewater Treatment Plant modifications. The motion was seconded by Story. All members voted aye. Motion carried. ADJOURNMENT: There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, _____________________________________ Susan W. Jones, Clerk-Treasurer Approved, _____________________________________ 3 Mayor T. E. Johnson ATTEST: ______________________________________ Susan W. Jones, Clerk-Treasurer 4