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Home My WebLink AboutBPW-09-09-92 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES SEPTEMBER 9, 1992 ONE CIVIC SQUARE/COUNCIL CHRi~BERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Vaughn Story and Rick McKinney were in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE MINUTES OF THE REGULAR SESSION OF AUGUST 19f 1992: Story made a motion to approve the minutes of the meeting of August 19, 1992 as submitted. The motion was seconded by Johnson. All members voted aye. Motion carried. BID RECOMMENDATIONS: Story made a motion to award the bid for drilling test wells to the iow bid (as shown on the attached tabulation) of Ortman Drilling, Inc. as recommended by Don Silvey of Commonwealth Engineers, Inc. The motion was seconded by McKinney. Discussion ensued among Board members and Silvey regarding the price disparity in bid totals. Call for the question. Ail members voted aye. BIDS: Indiana Wastewater Treatment Plant Modifications - Utilities Department: Johnson opened the bids for the Indiana Wastewater Treatment Plant modifications. A list of the bidders and bid amounts are attached to the minutes of this meeting. Johnson presented the bids to Brian Houghton of Jones and Henry Engineers, Inc. to take the bids under advisement with a recommendation to be made at the next meeting. OLD BUSINESS: OAKBROOK / RE IMBURSEMENT AGREEMENT AND SANITARY SEWER EASEMENT ACCEPTANCE: Board members Johnson and Story signed the sewer reimbursement agreement for Oakbrook as approved at the August 19, 1992 meeting, since the petitioner had met all requirements set by the Board at that meeting. Johnson made a motion to approve the sanitary sewer easement for land located at 14309 North Gray Road as recommended by the City Engineer. The motion was seconded by Story. Ail members voted aye. Hotion carried. NEW BUSINESS: PERFORMANCE BOND RELEASES: Story made a motion to add Resolution BW-9-9-92-6 to the agenda. The motion was seconded by McKinney. Ail members voted aye. Motion carried. Story made a motion to approve performance bond releases as follows: Resolution BW-9-9-92-1 Timber Crest Bend - Monuments and Markers Resolution BW-9-9-92-2 Woodgate Section 7A - Storm Sewers Resolution BW-9-9-92-3 Ashton Section 2A - Storm Sewers Resolution BW-9-9-92-6 Ashton Section 2A - Streets, Curbs, and Gutters The motion was seconded by McKinney. Motion carried. All members voted aye. PLAT APPROVAL / AVIA/q GLEN SECTIONS 2 & 3: Johnson made a motion to approve the plats for Avian Glen Sections 2 & 3. The motion was seconded by McKinney. Ail members voted aye. Motion carried. Board members signed the plats for Avian Glen Sections 2 & 3 as recommended by the Department of Community Development. The plats were given to Davis Development's Chris White for submission to the County recorder. REQUEST TO DISCUSS WATER DRAINAGE PROBLEMS / 3328 EDEN VILLAGE PLACE~ CARMELf IN: Petitioner, Rev. Wayne Patton representing the Village Homeowners Association at the southeast corner of 126th and Keystone, explained a water drainage problem at 3328 Eden Village Place. Johnson stated the City was not responsible for drainage problems as described by Rev. Patton. Johnson stated poorly designed drainage was the problem of the property owner. Johnson offered to send a letter to the developer to encourage him to resolve the problem. RESOLUTION BW-9-9-92-4 TO INCREASE BUDGET OF THE SEWER FUND BY $670 AND THE WATER FUND BY $16f559 FOR 1992 INSURANCE COSTS: Johnson stated he had asked for a re-audit on additional charges for workman's compensation because he felt the audit that had been done took only several hours and he believed it was impossible to be thorough or accurate in that amount of time. Johnson stated he hoped the figures could be adjusted at a later date. Story made a motion to approve Resolution BW-9-9-92-4 increasing the sewer fund by $670 and the water fund by $16,559 to cover 1992 insurance costs. The motion was seconded by McKinney. All members voted aye. Motion carried. REQUEST FOR USE OF CITY HALL CAUCUS ROOM FOR PRAYER MEETINGS: Rev. Wayne Patton and Dan Chapman representing the Northside Prayer Force requested use of the City Hall Caucus Room on Mondays between 6:30 A.M. and 7:15 A.M. and from 12:00 noon to 12:45 P.M. for non- denominational prayer services. Johnson stated City business conducted on Honday afternoons may cause the prayer service to be moved to another room in City Hall. Patton asked the Board for permission to advertise for the prayer service. Approval was made by a consensus of the Board. Story stated he was concerned if an organization was not a religious organization of an accepted faith (in Rev. Patton's perception) and asked for use of the same property, might a problem exist with civil liberties and separation of church and state. Patton stated he believed too much was made of separation of church and state. Story stated it was, however, the law of the land according to the Supreme Court. Patton stated he would not object to use of the building by such an organization. Johnson made a motion to approve the use of the building as requested by the Northside Prayer Force. The motion was seconded by McKinney. Ail members voted aye. Motion carried. RESOLUTION BW-9-9-92-5 / BOND REIMBURSEMENT FOR CARMEL WATERWORKS PROJECT: Story made a motion to approve Resolution BW-9-9-92-5 to adopt a reimbursement agreement for the Carmel Waterworks Project. The motion was seconded by McKinney. Ail members voted aye. Hotion carried. AMENDMENT TO AUTHORIZATION #1 BETWEEN THE CITY OF CARMEL AND COMMONWEALTH ENGINEERSf INC.: Johnson stated all work requested by the City of Carmel would require amendments to the original contract. Johnson made a motion to approve an amendment to authorization #1 between the City of Carmel and Commonwealth Engineers, Inc. to increase the level of effort requested to evaluate dehumidification versus insulation and alternative mechanical systems by Moore & Associates. The motion was seconded by McKinney. All members voted aye. Motion carried. CHANGE ORDER #8 BETWEEN THE CITY OF CARMEL AND BOWEN ENGINEERING: Don Silvey of Commonwealth Engineering, Inc., gave a explanation for the necessity of increasing the contract between the City of Carmel and Bowen Engineering. Discussion ensued among Board members regarding the change order. Johnson made a motion to approve change order ~8 between the City of Carmel and Bowen Engineering increasing the amount the contract amount by $14,149.00 to add the wiring of alarms to the contract agreement. The motion was seconded by Story. All members voted aye. Hotion carried. CHANGE ORDER #1 BETWEEN THE CITY OF CARMEL AND F. E. HARDING PAVING CO., INC. / SEWER AND WATER DISTRIBUTION SYSTEM IMPROVEMENTS: Don Silvey of Commonwealth Engineering, Inc., gave an explanation for the necessity of the change order between the City of Carmel and F. E. Harding Paving Co., Inc. Johnson made a motion to approve change order ~1 between the City of Carmel and F. E. Harding Paving Co., Inc. for a contract change by increasing the contract amount by $18,251.19 for water and sewer line installation including pavement replacement and decreasing the contract amount by $18,311.45 by deleting sewer work found to be unnecessary for a net total contract decrease of $60.26. The motion was seconded by McKinney. Ail members voted aye. Motion carried. PROMOTIONS / CARMEL POLICE DEPARTMENT - GERALD L. HONAKER & JOHN R. TOWLE: Major Luckie Carey requested Board approval, on behalf of Chief Roger C. Corm for the following promotions: Effective September 1, 1992, Gerald L. Honaker to Hajor with no salary change, since he is receiving Hajor pay. Effective September 12, 1992, John R. Towle to 1st Class Patrolman with a base pay of $1,162.53 bi-weekly plus $150 per year longevity. Story so moved. The motion was seconded by HcKinney. voted aye. Hotion carried. All members AGENDA ADDITIONS: Johnson made a motion to add the following items to the agenda, Agenda Item #11, a request for a street light, Agenda Item 12, permission for a "crop walk" and Agenda Item ~13 a request for a street light. The motion was seconded by Story. Ail members voted aye. Motion carried. OTHER BUSINESS: REQUEST FOR STREET LIGHT AT GUILFORD AND ADAMS: Johnson made a motion to approve a request for a 150 watt high pressure sodium ornamental street light at a twelve foot mounting height at Guilford and Adams. The motion was seconded by McKinney. All members voted aye. Motion carried. REQUEST FOR "CROP WALK" SPONSORED BY CHURCH WORLD SERVICE: Johnson made a motion to approve the request of Stewart F. Davis representing Church World Service for a "Crop Walk" on Sunday, October 4, 1992 between 1:00 P.M. and 5:00 P.M. Johnson stated proof of insurance had been provided to the Office of the Clerk- Treasurer. The motion was seconded by McKinney. Ail members voted aye. Hotion carried. Story made a motion to approve a lease agreement between the City of Carmel and Weaver Reality Partnership for a building located at 511 Industrial Drive, Carmel, In. which would be used to store records and the city's two largest utility machines. The motion was seconded by Johnson. All members voted aye. Motion carried. ADJOURNMENT: There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, Susan W. Jones, Cler~Treasurer Approved, Mayor T ATTEST: ~usan W. Jones, ClCe~rk-Treasurer 5