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HomeMy WebLinkAboutCCM-08-17-92CARMEL CITY COUNCIL MEETING MINUTES August 17, 1992 7:00 P.M. Council Chambers/One Civic Square The Carmel City Council meeting was called to order by Mayor Ted Johnson. Members in attendance were Jim Quinn, Tom Kendall, Chis Painchaud, Alan Potasnik, Luci Snyder, and Frank Fleming. Councilman Tim Story was absent. City Attorney Steve Brown and Clerk-Treasurer Susan W. Jones were also in attendance. The invocation was given by Councilman Quinn followed by the Pledge of Allegiance. Quinn made a motion to suspend the rules and move AGENDA CHANGES: agenda items 11A, 11B and 11C under the category of "Citizens Who Wish to Address the Council" and to add Resolutions CC-8-17-92-5 and CC-817-92-6 to the agenda under the category of "New Business". The motion was seconded by Kendall. All members voted aye. Motion carried. Painchaud made a motion to APPROVAL OF MINUTES/ AUGUST 3, 1992: approve the minutes of August 3, 1992. The motion was seconded by Snyder. All members voted aye. Motion carried. RECOGNITION OF OUTSTANDING CITIZENS: Mayor Johnson recognized Carmel's 14 and Under Girls All-Stars for capturing the first state softball title in Carmel girls softball history on August 2, 1992 by presenting the team and coaches with proclamations declaring the month of August 1992 as "Carmel 14 and Under Girls All-Stars Month". Mayor Johnson recognized the efforts of the Carmel Students with Academic excellence for achieving a 4.0 average, by presenting them with a proclamation declaring Monday August 17, 1992 as Carmel Student Academic Excellence Day. Students on hand to be recognized were Stephen Arthur, Ann-Marie Olson, Scott Wiens, Stephanie Reim, Jacob Klapper and Andrew LaFollette. RESOLUTIONS CC-8-17-92-1 AND CC-8-17-92-2 / RESOLUTIONS Ron Houck, TRANSFERRING FUNDS OF THE CARMEL PLAN COMMISSION: President of the Carmel Plan Commission requested council approval for the transfer of the following funds: CC-8-17-92-1 - Transfer of $550 from #122 (PC/BZA Committee Meetings) into #201 (Social Security) to cover per diem social security needed due to the fact staff per diem is now processed on the payroll. CC-8-17-92-2 - Transfer of $7,000 from #407 (Plan Consulting), 1 $2,000 from #439 (DCD Support Staff per Diem) $1,999 from #475 (Maintenance Contracts) $1,000 from #250 (Travel) $2,000 from #110 (Part Time) into #455 (Attorney) to cover attorney fees which had been exhausted by the Plan Commission. Quinn made a motion to approve Resolutions CC-8-17-92-1 and CC-8- 17-92-2 as submitted. The motion was seconded by Potasnik. All members voted aye. Motion carried. RESOLUTION CC-8-17-92-3 / A RESOLUTION TO EXTEND CITY COUNCIL RESOLUTION CC-3-16-92-1 REGARDING S-1 DENSITY FOR 30 DAYS: Ron Houck, President of the Carmel Plan Commission requested extension of City Council Resolution CC-3-16-92-1 allow the Plan Commission to meet on August 18, 1992 and review the consultants recommendations regarding the project. Kendall made a motion to approve Resolution CC-8-17-92-3 extending Resolution CC-3-16-92-1 by 30 days. The motion was seconded by Quinn. All members voted aye. Motion carried. Kendall made a motion to add and approve the claims docket CLAIMS: dated August 11, 1992 totaling $963,374.94 to the agenda. The motion was seconded by Quinn. Kendall asked the Clerk-Treasurer if a claim for the Wyndham Hotel was a duplicate that had been approved at an earlier City Council meeting. Jones stated questions regarding the claim had been raised regarding the expense when the bill was first presented, however, the bill had never been on a claims docket nor had it been previously approved. Call for the question. All members voted aye. Motion carried. COMMITTEE SPECIAL REPORTS: Terry Busby submitted a PRESENTATION OF PROPOSED RECODIFICATION: packet of proposed ordinance corrections for the Council's consideration. Busby gave a brief explanation of proposed ordinance changes for the Utilities Department, Engineering Department, and the Police and Fire Departments. Busby stated the packet was not presented in ordinance form in order that the Council may review the proposed changes and ask pertinent questions concerning specific areas of changes. Discussion ensued among Council members and Busby regarding the proposed changes. City Attorney Steve Brown stated the proposed changes would be submitted in ordinance form in small increments on an `as need first' basis over the next quarter. Johnson stated he had not WOODLANDS SUBDIVISION WATER DRAINAGE: received all of the City's reports regarding the drainage problem in the Woodlands Subdivision, Briar Creek 1 Johnson stated he . would report the City's findings at the next meeting of the City 2 Council. Snyder stated she would notify the petitioner. OLD BUSINESS: SECOND READING: ORDINANCES D-825 AND D-826 / AMENDING SECTIONS 2-39 AND 2-38 OF THE CARMEL CITY CODE TO INCLUDE CARMEL-CLAY FULL TIME PARKS AND RECREATION EMPLOYEES ON CITY HEALTH AND LIFE INSURANCE: Kendall made a motion to approve Ordinances D-825 and D-826 adding Carmel-Clay Parks and Recreation employees to the City health and life insurance. The motion was seconded by Snyder. Painchaud stated he was uncomfortable voting on ordinances which had just been received prior to the meeting with little or no time to review the ordinance. Brown stated changes had been made as a result of the direction of the Council at the previous meeting. Brown stated the changes made were minor in nature simply providing guidelines for payment by the Township to the Clerk-Treasurer and providing text confirming equal employee contributions to that of other City employees. Discussion ensued among Council members regarding the ordinances. Quinn made a motion to table this item until the next meeting. The motion failed for lack of a second. Johnson stated the changes made were at the request of the Council at the first reading of the ordinance. Johnson suggested Council members review proposed ordinances with his office prior to submission to the Council in order to avoid minor ordinance changes which often could not be made by the attorney in time for agenda cut-off. Kendall made a motion to amend Ordinance D-825 to add the phrase `full-time employees' in the middle of the first paragraph of Sec. 2-39 and to amend Ordinance D-826 to add the phrase `full-time employees' to the second paragraph of Sec. 2-38. The motion was seconded by Painchaud. All members voted aye. Motion carried. Johnson asked all in favor of Ordinances D-825 and D-826 as amended. Painchaud, Fleming, Kendall, Potasnik and Snyder voted aye. Quinn abstained. Motion carried. SECOND READING: ORDINANCE D-827 / AN ORDINANCE AMENDING SECTION 4- 18 OF THE CARMEL CITY CODE ENTITLED "CHARTS ON FEES, PERMITS AND Quinn made a motion to adopt Ordinance D-827. The LICENSES": motion was seconded by Kendall. All members voted aye. Motion carried. SECOND READING: ORDINANCE D-828 / AN ORDINANCE AMENDING SECTION 4- 22 OF THE CARMEL CITY CODE BY INCLUSION SECTIONS (A) THROUGH (G) "BUILDING PERMITS, REGISTRATION AND LICENSURE OF CONTRACTORS AND Quinn made a motion to adopt Ordinance D-828. The motion FEES": 3 was seconded by Snyder. Painchaud made a motion to amend Ordinance D-828 to insert the phrase `for construction services" between the words `relationship' and `with' in Section I subsection (b) paragraph 1. The motion was seconded by Kendall. All members voted aye. Motion carried. Johnson asked all in favor of Ordinance D-828 as amended. All members voted aye. Motion carried. REQUEST FOR AGREEMENT BETWEEN THE CITY OF CARMEL AND HAMILTON Myron Frank and Pat Strickland representing COUNTY HUMANE SOCIETY: the Hamilton County Humane Society, distributed literature and gave a presentation to appeal to the Council to consider participation with the soon-to-be-opened Hamilton County Shelter through a contract agreement between the City of Carmel and the Hamilton County Humane Society. Strickland stated the Humane Society's goal was to provide educational services to the community, spaying and neutering programs, proper pet vaccination, animal control services, adoption services and euthanasia of unadopted animals. Extensive discussion ensued among Council members and Humane Society representatives regarding the service agreement, the Animal Shelter budget, Carmel's potential for facility utilization, and the Humane Society's criteria for calculation of the contract fees. Council members questioned the financial total contributed by the County and other towns who may have more serious animal control problems. Quinn made a motion to hold further discussion on this agenda item until it returned in the form of an ordinance or resolution. Johnson asked if there was further direction from the Council. No further direction was given. AGREEMENT BETWEEN CITY OF CARMEL AND HAMILTON COUNTY EMERGENCY Bob Hendricks, Director of Hamilton County Emergency MANAGEMENT: Management gave a brief presentation of the purpose and responsibility of Hamilton County Emergency Management as dictated by Indiana code. Discussion ensued among Council members and Hendricks regarding funding responsibilities, budgets and the Hamilton County Emergency Management Advisory Council. Hendricks confirmed state statute requires an Emergency Management program in place, and it had been determined it would be beneficial for a county-wide organization to exist in concert with smaller disaster programs for the individual cities and towns. At the Council's request, Chief Conn stated he believed Carmel participation was necessary as back-up for emergency programs of the city. Hendricks confirmed the minutes of the Commissioners of the Cities and Town meeting at the beginning of 1990, when the County Emergency Management Advisory Council was formed, directed him to 4 prorate fees based on population, to cover the 1992 and 1993 budgets, but no written agreement had ever been signed by the City of Carmel. Further discussion ensued among Council members. Snyder asked if Council president Painchaud would write a letter on behalf of the Council to advise the County Commissioners a contract would have to be in place for the Council to consider payment of services and further discussion would be necessary to explain the method of calculating the charges for services. Painchaud stated he would forward a letter to the County Commissioners. PUBLIC HEARING: ORDINANCE D-831 / ADDITIONAL APPROPRIATION - $100,000 / LAND Quinn made a motion to introduce Ordinance ACQUISITION FUND: D-831. The motion was seconded by Potasnik. Johnson read Ordinance D-831 regarding a request for an additional appropriation for $100,000 from the Land Acquisition Fund to provide for the purchase of land on Carey Road for park development. Johnson opened the hearing on Ordinance D-831 to the public. Hearing no request to speak, Johnson closed the public hearing and opened discussion to the Council. Quinn made motion to suspend the rules and act on Ordinance D-831. The motion was seconded by Kendall. All members voted aye. Motion carried. Discussion ensued among Council members and Carmel-Clay Board of Parks and Recreation president , Judi Jacobs. City Attorney, Steve Brown stated deed restrictions and conditions would be placed on the deed to insure the lease for GTE's mobile tower would not be renewed. Further discussion ensued among Council members regarding the lease fees paid by GTE. Jacobs advised the Council the Carey Road Park would be included in their 5-year plan. Painchaud made a motion to approve Ordinance D-831. The motion was seconded by Kendall. All members voted aye. Motion carried. Kendall made a motion to allow the Mayor to move forward on land appraisals for the Carey Road property. The motion was seconded by Potasnik. All members voted aye. Motion carried. Kendall made a motion to grant an emergency check approval for $95,000 if the land bid was accepted. The motion was seconded Quinn. All members voted aye. Motion carried. ORDINANCES D-813 THROUGH D-822 - PROPOSED 1993 BUDGET / FIRST Painchaud made a motion to introduce Ordinances D-813 READING: through D-822 and to dispense with the reading in favor of a brief explanation. The motion was seconded by Kendall. Clerk-Treasurer Jones gave a brief breakdown of the 1993 budget as described in detail of the following ordinances: 5 D-813 - $12,785,703 D-818 - $532,507 D-814 - $300,000 D-819 - $1,433,539 D-815 - $35,000 D-820 - $1,304,000 D-816 - $80,728 D-821 - $205,587 D-817 $745,969 D-822 - $10,000 Johnson opened hearing to the public for Ordinances D-813 through D-822. Hearing no request to speak, Johnson closed the public hearing and opened discussion to the Council. Discussion ensued among Council members regarding the 1993 budget. Jones stated a special meeting of the City Council would be held at 7:00 P.M. in the Council chambers on Monday, August 24, 1992 for the second reading and approval of the 1993 budget (Ordinances D-813 through D-822). NEW BUSINESS: RESOLUTION CC-8-17-92-4 / A RESOLUTION TRANSFERRING FUNDS OF THE Quinn made a motion to approve BOARD OF PUBLIC WORKS AND SAFETY: Resolution CC-8-17-92-4 for the transfer of $20 from BPW account #358 (Other Supplies) to BPW account #642 (Other Equipment). The motion was seconded by Snyder. All members voted aye. Motion carried. RESOLUTION CC-8-17-92-5 / A RESOLUTION AUTHORIZING THE CITY OF CARMEL TO ANALYZE CAPITAL IMPROVEMENT NEEDS OF THE CITY OF CARMEL WATER UTILITY SYSTEM AND REVENUE RATES CHARGED BY THE WATER Quinn made a motion to introduce Resolution CC-8-17-92-5. UTILITY: The motion was seconded by Kendall. Johnson read the resolution which authorized the City of Carmel to take a preliminary analysis of the capital improvement needs of the City of Carmel Water Utility System and review the revenue rates charged by the Water Utility as approved by the Indiana Regulatory Commission. Kendall made a motion to approve Resolution CC-8-17-92-5. The motion was seconded by Quinn. Discussion ensued among Council members regarding Resolution CC-8-17-92-5. Call for the question. All members voted aye. Motion carried. RESOLUTION CC-8-17-92-6 / A RESOLUTION APPROVING THE TOWN OF Quinn WESTFIELD'S REQUEST TO ANNEX SPECIFIC PROPERTY ON U.S. 31: made a motion to introduce Resolution CC-8-17-92-6. The motion was seconded by Kendall. Johnson stated Resolution CC-8-17-92-6 was a resolution to approve the request of the Town of Westfield to annex certain lands on U.S. 31 which required approval by the Carmel City Council because of the three-mile control area of the City of Carmel. Kendall made a motion to approve Resolution CC-8-17-92-6. The motion was seconded by Potasnik. All members voted aye. Motion carried. OTHER BUSINESS: 6 REQUEST TO ADVERTISE FOR AN ADDITIONAL APPROPRIATION FOR CONSULTING/ INDIANA UNIVERSITY POLIS PROGRAM / $30.000: Kendall explained the request for an additional appropriation for consulting fees estimated at $100,000 by the Indiana University Polis Program to assess the City of Carmel's needs related to zoning , infrastructure and fiscal capacity and to help make Carmel develop the capacity to make continuous self-assessments of its of its problems and opportunities and to empower it to direct its future growth. At Kendall's request Johnson and Jones suggested the request for the additional appropriation should be for the estimated total amount of the program. Jones stated the request would affect the 1993 budget. Discussion of the Polis Program ensued among Council members. Painchaud made a motion to direct the Clerk-Treasurer to advertise for an additional appropriation for $100,000 from the Mayor's budget under `consulting' for the Polis Program. The motion was seconded by Quinn. All members voted aye. Motion carried. REQUEST TO ADVERTISE FOR AN ADDITIONAL APPROPRIATION FOR HNTB \ Quinn made a motion to direct the Clerk-Treasurer to $5,000: advertise for an additional appropriation of $5,000 to pay HNTB for the final payment of the Comprehensive Plan Update materials. The motion was seconded by Painchaud. All members voted aye. Motion carried. ANNOUNCEMENTS: Johnson stated the regular meeting of COUNCIL MEETING DATE CHANGE: the Carmel City Council on Monday, September 7, 1992 has been changed to Tuesday, September 8, 1992 at 7:00 P.M. due to the Labor Day holiday. Johnson stated HAMILTON COUNTY ECONOMIC DEVELOPMENT CORPORATION: the field of candidates had been narrowed to three for the position of the Director of the Hamilton County Economic Development Corporation. Quinn stated an unidentified caller told him COUNCIL INVOCATION: he should not be doing the Council invocation. Quinn stated he would bow to the wishes of the Council concerning the matter. Kendall made a motion to allow Quinn to remain official chaplain of the City Council meetings with occasional invitations to local ministers, at Quinn's discretion. The motion was seconded by Potasnik. All members voted aye. Motion carried. There being no further business before the Council the meeting was adjourned. Respectfully submitted, 7 ______________________________ Susan W. Jones, Clerk-Treasurer Approved: _______________________________ ATTEST: Mayor T. E. Johnson ___________________________________ Susan W. Jones, Clerk-Treasurer 8