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Home My WebLink AboutBPW-08-19-92 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES AUGUST 19, 1992 ONE CIVIC SQUARE/COUNCIL CHAMBERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Member Vaughn Story was in attendance. Member Rick McKinney was absent. Deputy Clerk- Treasurers Jan Hope and Jean Junker were also in attendance. PLEDGE OF ALLEGIANCE MINUTES OF THE REGULAR SESSION OF AUGUST 5f 1992: Story made a motion to approve the minutes of the meeting of August 5, 1992 as submitted. The motion was seconded by Johnson. All members voted aye. Motion carried. QUOTES: Johnson opened one bid received for reconstruction of the ditch on the north side of 126th Street in Carmel. Street Commissioner Klingensmith advised the Board six requests for quotes had been mailed. The bid was from Central Engineering and Construction for a total of $21,965. Klingensmith stated based on prior experience with Central Engineering he would recommend acceptance of the bid contingent upon the City Engineer's approval of the bid documents. Johnson so moved. The motion was seconded by Story. Ail members voted aye. Motion carried. BIDS: Waterworks Improvements - Utilities Department: Johnson disqualified the bid of Reynolds, Inc. because it had been received at 4:50 P.M. which was after the 4:30 P.M. cut-off. Johnson opened the bids for the drilling of test wells and pilot holes for Carmel Waterworks improvements. A list of the bidders and bid amounts are attached to the minutes of this meeting. Johnson made a motion to have Commonwealth Engineering take the bids under advisement with a recommendation to be made at the next meeting. The motion was seconded by Story. Ail members voted aye. Hotion carried. Johnson stated, for the record, the unopened bid of Reynolds, Inc. would be returned unopened by Donald B. Larson of Commonwealth Engineers, Inc. NEW BUSINESS: PERFORMANCE BOND RELEASES: Johnson made a motion to approve performance bond releases as follows: Timber Crest Bend - Streets Woodfield Sections 5 & 6 - Streets and Curbs Woodfield Sections 7B & 7C - Water Mains Woodgate Sections 1, 2, & 3 - Streets and Curbs Woodgate Section 4 - Curbs Woodgate Section 7A - Water Mains The motion was seconded by Story. carried. Ail members voted aye. Motion REIMBURSEMENT AGREEMENT - OA/{BROOK: Johnson stated the petitioner had not submitted supporting documents in time to be properly reviewed by the City Engineer. Johnson stated that without the Engineer's final approval he would make a motion to approve the reimbursement agreement based upon the four following contingencies being met: 1 The bond must be increased, by the petitioner to $78,100. 2 The City Engineer must approve the $78,100 valuation placed on the new route change by the petitioner. 3 The City Engineer must approve the revised routing of the new line. 4 Based on approval of the City Engineer, if another solution would be unable to be made, an open cut could be made on Woodfield Drive to make connection to the existing lift station. SEWER AVAILABILITY / 4201 E. 131ST STREET: Story made a motion to approve sewer availability for 4201E. 131st Street as follows: 1 E.D.U. not to exceed an average daily flow of 300 gallons. The motion was seconded by Johnson. Ail members voted aye. Motion carried. Johnson asked the record to reflect the Department of Community Development should be contacted regarding annexation of this property. AGENDA A/}DITIONS: Johnson made a motion to add the following items to the agenda, Agenda Item #4 Resolution BW-8-19-92-1 regarding water mains, Agenda Item #5 sewer & water availability for American Legion Post #155, Agenda Item #6 - Simplex Contracts, Agenda Item #7 Carmel-Clay Parks Walk and Run, and Agenda Item #8 Woodfield North street closing. The motion was seconded by Story. Ail members voted aye. Motion carried. OTHER BUSINESS: RESOLUTION BW-8-19-92-1 - WATER MAINS: Johnson made a motion to approve Resolution BW-8-19-92-1 establishing that the Carmel Board of Public Works and Safety would have a policy that no water mains shall be installed in the City of Carmel Water System smaller than eight inches in diameter and under special circumstances for very short distances of dead end mains the City Engineer may, on a case by case basis, authorize six inch mains. The motion was seconded by Story. Ail members voted aye. Hotion carried. REQUEST FOR APPROVAL OF ADDITIONALWATERAND SEWER AVAILABILITY / 852 WEST MAIN STREET - AMERICA/q LEGION HALL: Johnson made a motion to approve additional water and sewer availability based on for 852 West Main Street as follows: Sewer: 6 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 1,800 gallons. Water: 6 E.D.U.'s as per Water Ordinance A-54, Sec. 4.03. Not to exceed an average daily flow of 1,800 gallons. Construction or development of the project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Story. carried. All members voted aye. Motion A representative of the American Legion asked the Board specific questions regarding water and sewer availability charges. Johnson advised the representative ceremonial ground breaking for their organization could take place whenever they chose to do so, and stated the necessary permit and additional sewer and water availability approval were required prior to digging the new foundation and was not necessary for a ceremonial ground breaking. CONTRACTS BETWEEN THE CITY OF CARMEL A/qD SIMPLEX TIME RECORDER CO.: Story made a motion to approve one-year contracts for the fire alarm and security system at One Civic Square (City Hall) and Three Civic Square (Carmel Police Station). The motion was seconded by Johnson. Ail members voted aye. Hotion carried. CARMEL CLAY PARKS AND RECREATION RUN AND WALKf SEPTEMBER 6f 1992: Johnson made a motion to approve the request for the Carmel Clay Parks and Recreation Run and Walk on Sunday, September 6, 1992 beginning at 8:00 A.M. on the course routes as submitted and contingent upon receipt of insurance having been received in the office of the Clerk-Treasurer prior to the race and that the organizers contact the Carmel Police Department to arrange the necessary protection. The motion was seconded by Story. All members voted aye. Motion carried. REQUEST FOR WOODFIELD NORTH STREET CLOSING: Johnson stated input had been requested from the Street, Fire and Police departments regarding the request for a neighborhood picnic street closing on September 20, 1992. Johnson stated the entire area requested was found to be unacceptable from a safety standpoint and inconvenience due to non-participants in the area. Johnson made a motion to approve closing of the west-end of Woodfield North Street. The motion was seconded by Story. Ail members voted aye. Hotion carried. QUOTE RECOMMENDATIONS: Johnson made a motion to approve the following recommendations for the lowest bid quotes, as recommended by Chief Couts of the Carmel Fire Department: 1) Replacement of 11 windows at Fire Station ~2: Hr. Window Company at $4,373.85. 2) Replacement of 6 overhead bay doors at Fire Station ~2: Overhead Door Company of Indianapolis at $7,027.00. 3) Replacement of electrical panel at Fire Station ~2: Electric Company, Inc. at $781.00. Huff 4) Furnace water heater and air-conditioning unit replacement at Fire Station ~2 and 2 air condensing units replacements at Fire Station ~3: Lee Burdine Heating and Air Conditioning at $10,150.00. The motion was seconded by Story. carried. All members voted aye. Motion ADJOURNMENT: There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, Janice L. Hope, Deputy Clerk-Treasurer Approved, ATTEST: Mayor T. E. Johnson QUOTE RECOMMENDATIONS: Johnson made a motion to approve the following recommendations for the lowest bid quotes, as recommended by Chief Couts of the Carmel Fire Department: 1) Replacement of 11 windows at Fire Station #2: Mr. Window Company at $4,373.85. 2) Replacement of 6 overhead bay doors at Fire Station #2: Overhead Door Company of Indianapolis at $7,027.00. 3) Replacement of electrical panel at Fire station #2: Huff Electric Company, Inc. at $781.00. 4) Furnace water heater and air-conditioning unit replacement at Fire Station #2 and 2 air condensing units replacements at Fire Station #3: Lee Burdine Heating and Air Conditioning at $10,150.00. The motion was seconded by Story. Ail members voted aye. Motion carried. ADJOURNMENT There being no duly adjourned. further business before the Board the meeting was Respectfully submitted, L. Hope~ Deputy Clerk-Treasurer Approved Mayor T. E. ATTEST: Hope, Deputy Clerk-Treasurer ohnson Janice L. Hope, Deputy Clerk-Treasurer