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Home My WebLink AboutBPW-07-08-92 BOARD OF PUBLIC WORKS A_ND SAFETY MEETING MINUTES JULY 8, 1992 ONE CIVIC SQUARE/COUNCIL CHAMBERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Rick McKinney and Vaughn Story were in attendance. Clerk-Treasurer, Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE MINUTES OF THE MEETING OF JUNE 17f 1992: McKinney made a motion to approve the minutes of the meeting of June 3, 1992 as submitted. The motion was seconded by Story. Ail members voted aye. Hotion carried. BID RECOMMENDATIONS: NORTHPLANT BRIDGE REPLACEMENT: Upon recommendation of Lee Dolen of Carmel Utilities, McKinney made a motion to award the Northplant Bridge Replacement to Alig Design and Engineering, Inc. for $22,590. The motion was seconded by Story. Ail members voted aye. Motion carried. WATER TOWER PAINTING: Upon recommendation of Lee Dolen of Carmel Utilities, McKinney made a motion to award the water tower #1 painting project to Nick's Painting Co., Inc. for $153,166 plus the cost of removal and disposal by approved methods of any lead-based paint that may exist on the structure contingent upon approval of the additional funds by the Board under the first item of "New Business" The motion was seconded by Story. Ail members voted aye. Motion carried OLD BUSINESS: None. NEW BUSINESS: UTILITIES DEPARTMENT / REQUEST TO INCREASE LINE ITEM FOR WATER TOWER PAINTING AND DISPOSAL OF HAZARDOUS WASTE LEAD PAINT: Upon recommendation of Carmel Utilities Manager Dougherty, McKinney made a motion to approve an increase of the budgeted line item by $108,066 to cover the cost of repainting the ~1 water tower and the possible additional cost of removing and disposal of lead paint. The motion was seconded by Story. Ail members voted aye. Hotion carried. PERMISSION REQUEST FOR A POLICE ESCORTED PARADE AND USE OF CIVIC SQUARE: Johnson asked the Board to approve a request for use of the Carmel Civic Square on Friday, August 7, 1992 at 9:00 A.M. for a short ceremony and a police escorted parade from Civic Square north on Rangeline to Main Street and east on Main Street to the high school. Story made a motion to approve the request as stated by the Mayor. The motion was seconded by McKinney. Ail members voted aye. Motion carried. RE-APPROVAL - SEWER AND WATER AVAILABILITY / LAKE FOREST, SECTION 7: Upon the recommendation of City Engineer Welch, Story made a motion to re-approve sewer and water availability for Lake Forest, Section 7 as follows: Sewer: 26 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. exceed an average daily flow of 7,800 gallons. Not to Water 26 E.D.U.'s as per Sewer Ordinance A-54 Sec. 4.03. exceed an average daily flow of 7,800 gallons. Not to Construction or development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. This approval is contingent upon approval by the Plan Commission. The motion was seconded by HcKinney. Hotion carried. All members voted aye. SEWER AND WATER AVAILABILITY - WINDPOINTE, SECTION I (WATERSTONE) AND STONEWICKf SECTION I (WATERSTONE): Upon the recommendation of City Engineer Welch, Johnson made a motion to approve water and sewer availability for Windpointe, Section I at Waterstone and Stonewick, Section I at Waterstone as follows: Windpointe, Section I at Waterstone Sewer: 27 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 8,100 gallons. Water: 27 E.D.U.'s as per Water Ordinance A-54 Sec. 4.03. Not to exceed an average daily flow of 8,100 gallons. Stonewick, Section I at Waterstone Sewer: 48 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 14,400 gallons. Water: 48 E.D.U.'s as per Water Ordinance A-54 Sec. 4.03. Not to exceed an average daily flow of 14,400 gallons. Construction or development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by HcKinney Hotion carried. Ail members voted aye. WATER AVAILABILITY / AMERICAN AGGREGATES / CITY OF CARMEL: George Sweet, representing Brenwick Development, requested free water availability as outlined in a contract between the City of Carmel and American Aggregates Corporation when American Aggregates deeded land to the City of Carmel near ll6th and Gray Road for its water works plant. Johnson stated further review of the contract would have to be made prior to rendering a decision. CITY OF CARMEL RADIO SYSTEM POLICY: Johnson made a motion to approve the Carmel Radio System Policy as submitted by Carmel Clay Communications Director Lowe. The motion was seconded by McKinney. Discussion regarding specifics of the radio policy and billing to the school system ensued among Board members. Call for the question. All members voted aye. Motion carried. ENGINEERING SERVICE AGREEMENT #17 BETWEEN THE CITY OF CARMEL AND JONES AND HENRY ENGINEERSf INC.: Story made a motion to approve Amendment #17 between the City of Carmel and Jones and Henry Engineers, Inc. for engineering services in connection with development of a Water System Master Plan update used in conjunction with Amendment #11 for evaluation of the availability and connection charges for the system. The motion was seconded by McKinney. Ail members voted aye. Motion carried. REQUEST FOR EXTENSION OF ASPHALT RECYCLING CONTRACT BETWEEN THE CITY OF CARMEL AND ANGELO BENEDETTIf INC.: Per the recommendation of Street Commissioner Klingensmith, Johnson made a motion to approve extension of the City of Carmel contract with Angelo Benedetti, Inc. to include approximately an additional 82,629 square yards of hot surface asphalt recycling at a price of $1.25 per square yard. The motion was seconded by Story. Ail members voted aye. Motion carried. Clerk-Treasurer Jones stated a contract had not been issued for the amendment to the contract. Johnson stated the City Attorney stated a new contract was not necessary because the amendment was only altering the iow bid quantities. SEWER AVAILABILITY - LAKES OF WILLIAMSON RUN: Per the recommendation of City Engineer Welch, Johnson made a motion to approve sewer availability for the Lakes of Williamson Run as follows: Sewer: 81 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. exceed an average daily flow of 24,300 gallons. Not to Construction of development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Story. carried. Ail members voted aye. Motion GRAYCE COURT: Mark Boyce, representing C.P. Morgan, requested a letter from the Board of Public Works and Safety stating the decision of the Board to change the name of Grayce Court in Bethenridge due to concern over safety because of similar street names in Rohrer Woods of Grace Court and Grace Drive. Johnson advised Boyce the letter would be forwarded to his office as soon as possible. SEWER AND WATER AVAILABILITY - BAYHILLf SECTION I (WATERSTONE): Upon recommendation of City Engineer Welch, Johnson made a motion to approve sewer and water availability for Bayhill, Section I at Waterstone as follows: Sewer: 30 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. exceed an average daily flow of 9,000 gallons. Not to Water: 30 E.D.U.'s as per Sewer Ordinance A-54 Sec. 4.03. exceed an average daily flow of 9,000 gallons. Not to Construction or development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by HcKinney. Hotion carried. All members voted aye. PROPOSED OFFSITE ROAD RIGHT-OF-WAY / CONSTRUCTION SURETY FOR BAYHILL AND ACCEL AND DECEL LANES - WINDPOINTE: Johnson made a motion to allow plans for accel and decel lanes at the entrance of Windpointe as submitted. The motion was seconded by McKinney. All members voted aye. Motion carried. Johnson stated the offsite road right-of-way extension for accel decel was withdrawn at the request of the developer, who would attempt to negotiate with adjacent land owners for permission to extend the lanes. OTHER BUSINESS: WILLIAMSON ROAD EXTENSION: Johnson stated the Board should be aware C.P. Morgan may ask the City to accept a road built below the the notice to proceed. McKinney so moved. The motion was seconded by Story. All members voted aye. Motion carried. NEW WATER PLANT: Johnson requested Board approval to submit the plans for the new water plant to IDEM. McKinney so moved. The motion was seconded by Story. All members voted aye. Motion carried. SOUTH SEWER PLANT / RETAINA~E RELEASE: Johnson stated the work on the South Plant was completed except for some work to be done by the electrical contractor and therefore made a motion to release retainage to Bowen Engineering except for $10,000 for the South Plant expansion. The motion was seconded by Story. Ail members voted aye. Motion carried. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, /usan W. Jones, C~rk-Treasurer ATTEST: /,~Usan W. Jones, Cl~r~:Treasurer 5nson, Mayor