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HomeMy WebLinkAboutBPW-06-03-92 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JUNE 3, 1992 ONE CIVIC SQUARE/COUNCIL CHRi~BERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Rick McKinney and Vaughn Story were in attendance. Deputy Clerk-Treasurer, Jan Hope was also in attendance. PLEDGE OF ALLEGIANCE MINUTES OF THE MEETING OF MAY 15f 1992 AND MAY 20f 1992: Story made a motion to approve the minutes of the special meeting of May 15, 1992 as submitted. The motion was seconded by McKinney. All members voted aye. Motion carried. McKinney made a motion to approve the minutes of the regular meeting of May 20, 1992 as submitted. The motion was seconded by Story. All members voted aye. Motion carried. BID RECOMMENDATIONS: FIRE TRUCK REFURBISHMENT: Fire Chief Couts requested additional time to review the bids of the refurbishment of the 1978 Duplex/Howe fire truck. Story made a motion to postpone bid recommendation on that item until the next meeting. The motion was seconded by McKinney. Ail members voted aye. Motion carried. FIRE STATION DIESEL EXHAUST SYSTEMS: Couts recommended the bid to install diesel exhaust systems in Fire Stations 1 and 2 be awarded to DLCO/Clean Air Specialists due to the low bid of $21,833, fan and system warranties and standard automatic fan control with a carbon monoxide sensor. Johnson made a motion to approve the bid award as recommended by Chief Couts. The motion was seconded by McKinney. All members voted aye. Motion carried. 1992 CONCRETE BID: Upon the recommendation of Street Commissioner Klingensmith, McKinney made a motion to approve the 1992 concrete bid award to C C & T Construction due to their submission of the lowest bid of $22,187.50. The motion was seconded by Story. Ail members voted aye. Motion carried. 1992 ASPHALT PAVING BID: Upon the recommendation of Street Commissioner Klingensmith, Story made a motion to approve the 1992 asphalt paving bid award to Astro Paving, Inc due to their submission of the lowest bid of $273,845.00. The motion was seconded by McKinney. Ail members voted aye. Motion carried. 1992 ASPHALT RECYCLING BID: Upon the recommendation of Street Commissioner Klingensmith, McKinney made a motion to approve the 1992 asphalt recycling bid to Angelo Benedetti, Inc. due to their submission of the lowest bid of $71,250.00. The motion was seconded by Story. Ail members voted aye. Motion carried. OLD BUSINESS: ADDITIONAL WATER AND SEWER AVAILABILITY / BLIMPIE SANDWICH: Upon recommendation of City Engineer Tom Welch, Johnson made a motion to approve additional water and sewer availability for Blimpie Sandwich Shop located at The Centre on ll6th and Rangeline Road as follows: Additional Sewer in the amount of .7 E.D.U.'s for a total of 1.9 E.D.U.'s. Additional Water in the amount of .7 E.D.U.'s for a total of 1.9 E.D.U.'s. The motion was seconded by McKinney. Ail members voted aye. Hotion carried. For the record, Richard Thompson, representing the Blimpie Sandwich Shop stated City engineer's memo indicated 1.2 E.D.U.'s were credited and should read 1.4 E.D.U.'s. Johnson stated the necessary correction would be made to arrive at the 1.9 total approved E.D.U.'s. APPROVAL TO APPROVE EXISTING LATERAL / 114 iST STREET S.E.: Johnson stated Bill Greenwood had been advised he would be denied his request to hook to an existing 6" sewer line for a new home built on 114 1st Street S.E. Johnson stated, for the record, the City would co-operate in every way possible to help keep down the cost of the 8" lateral. Johnson made a motion to deny Greenwood's request. The motion was seconded by Story. Ail members voted aye. Hotion carried. STREET LIGHT REQUEST / BEXHILL DRIVE AND WILLOWICK: Johnson stated the light requested at the corner of Bexhill and Willowick would be billed by PSI at a rate of $9.21 per month. Johnson made a motion to approve the request for a street light at Bexhill and Willowick. The motion was seconded by McKinney. All members voted aye. Motion carried. SECONDARY PLAT APPROVAL / ASHTON PHASE 2A: At the request of Safco Development, this item was tabled until the next meeting of the Board of Public Works and Safety. APPROVAL FOR ENGINEERING CONSULTING SERVICES / ll6TH AND GRAY ROAD - BETWEEN THE CITY OF CARMEL AND BUTLERf FAIRMAN AND SEUFERTf INC.: Johnson requested approval of an agreement for consulting services between the City of Carmel and Butler, Fairman and Seufert, Inc. for construction inspection of the intersection of ll6th and Gray Road. Johnson requested approval of the contract with the insertion of several pages of amendments made to the agreement by the City attorney. Story so moved. The motion was seconded by McKinney. Ail members voted aye. Motion carried. CARMEL POLICE DEPARTMENT / SWEARING-IN OF NEW OFFICERS: Carmel Police Chief Roger C. Conn administered the oath of office to the following new officers of the Carmel Police Department: Bradley A. Hedrick Kurt A. Goerges REQUEST FOR ROAD CLOSING / CIVIC SQUARE / CARMEL FIREFIGHTERS FISH FRY: Johnson made a motion to approve the closing of the Civic Square Circle around the fountain from 12:00 noon to 8:00 P.M. on June 13, 1992 by the Carmel Firefighters for the benefit of the Chief Swails Education Fund. Johnson stated the closing would coincide with an open house of the Mayor's office from 10:00 A.M. to 12:00 noon, which would be open to the public. The motion was seconded by HcKinney. Ail members voted aye. Hotion carried. OTHER BUSINESS: REQUEST FOR ROAD CLOSING / CUL-DE-SAC - 3629 BRAEWICK DRIVE: Johnson made a motion to approve a road closing for the cul-de-sac located at 3629 Braewick Drive due to the request and approval of all residents of that street on June 27, 1992 at 3:00 P.M. for a block party. The motion was seconded by Story. Ail members voted aye. Hotion carried. ENGINEERING SERVICES / AMENDMENTS #6, #7, #8, #13, #14, #15, AND #16 - AGREEMENTS BETWEEN THE CITY OF CARMEL AND JONES AND HENRY ENGINEERSf INC.: Johnson requested approval of amendment ~ 6, for engineering services for the City of Carmel for remediation services for contamination of soil and ground water for two underground storage tanks at two locations in the City of Carmel. Discussion of the agreement ensued among Board members. Johnson requested approval of amendment ~7, an agreement for engineering services for the City of Carmel for a feasibility study of utilizing the North Treatment Plant for wastewater flow equalization. Discussion of the agreement ensued among Board members. Johnson requested approval of amendment ~8, an agreement for engineering services for the City of Carmel for a trend analysis of groundwater elevations, compiling well data collected by the City and the U.S.G.S. Johnson stated the study would entail investigation of the damage and lowering of the water, its impact on the City and determination of a possible source for the damage. Board members discussed the problem. Johnson requested approval of amendment ~13 for engineering services for the City of Carmel for rehabilitation of infiltration into the sewer distribution system. Johnson stated infiltration was the single most serious problem facing the sewer system. Johnson stated the "clean-up" of the infiltration would be the source of the largest costs to the sewer network over the next five years. Discussion of the problem ensued among Board members. Johnson requested approval of amendment ~14 for engineering services for the City of Carmel to provide additional infiltration work in connection with the manhole rehabilitation project. Johnson requested approval of amendment ~15 for engineering services for the City of Carmel to review and update the City's industrial pre-treatment program. Johnson requested approval of amendment ~16 for engineering services for the City of Carmel for development of a well-head protection program. Johnson made a motion to approve the following amendments between Jones and Henry Engineering and the City of Carmel: Amendment ~6, ~7, ~8, ~13, ~14, ~15 and ~16. The motion was seconded by Story. Ail members voted aye. Hotion carried. CONTRACT BETWEEN COMMONWEALTH ENGINEERING AND THE CITY OF CARMEL: Johnson requested approval of a contract between the City of Carmel and Commonwealth Engineering for hydrant testing of valves to study restricted water flow. Story so moved approval of authorization ~6 between the City of Carmel and Commonwealth Engineering. The motion was seconded by HcKinney. Ail members voted aye. Hotion BASE TRAFFIC STUDY: Johnson made a motion to approve an agreement between the City of Carmel and A&F Engineering Co., Inc., for a base traffic study of 139 segments and 92 intersections analyzing traffic patterns which would be required, in the event impact fees would be considered by the Council for the Township. The motion was seconded by McKinney. Ail members voted aye. Motion carried. LETTER APPROVAL TO THE DIVISION OF LOCAL ASSISTANCE FROM THE INDIANA DEPARTMENT OF TRANSPORTATION: Johnson requested approval of two letters of procedures and lists of firms to be used with Butler, Fairman and Seufert as the City's consultant on the ll6th and Gray Road intersection to the Division of Local Assistance of the Indiana Department of Transportation. Story made a motion to authorize the Mayor to sign the letters as requested. The motion was seconded by McKinney. Ail members voted aye. Motion carried. PROFESSIONAL SERVICES AGREEMENT / PAUL I. CRIPE & MSE CORPORATION: Johnson requested approval of agreements between the City of Carmel and Paul I. Cripe and MSE Corporation for engineering services required by the Plan Commission. Story made a motion to approve the agreement with Paul I. Cripe. The motion was seconded by McKinney. Ail members voted aye. Motion carried. McKinney made a motion to approve the agreement with MSE Corporation. The motion was seconded by Story. Ail members voted aye. Hotion carried. OTHER BUSINESS CONTINUED: RESOLUTION BW-6-3-92-1, A RESOLUTION REPLACING RESOLUTION BW-5-20- 92-1 TO INCREASE WATER A/qD SEWER ACCOUNTS: Johnson made a motion to approve Resolution BW-6-3-92-1 which corrected Resolution BW-5- 20-92-1. Johnson stated the original resolution reflected an incorrect account number. Johnson stated the resolution was necessary to add monies to the water and sewer accounts to pay for an administrative position approved for the Clerk-Treasurer's office by the City Council in January of 1992. The motion was seconded by Story. Ail members voted aye. Motion carried. CIRCLE DRIVE / KEVIN JOHNSTON: Johnston asked the Board to consider reimbursement of the sewer availability fee to him before the final sale of his home in two weeks. Mayor Johnson stated the City Attorney was still unable to make a final determination in the case of Mr. Johnston. Johnson stated the City was aware of Johnston's unique problem. Johnson assured Johnston he would be notified as soon as possible and advised Johnston not to be concerned over the impending sale of his home on Circle Drive. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, Susan W. Jones, Clerk-Treasurer Approved: OTHER BUSINESS CONTINUED: RESOLUTION BW-6-3-92-1t A RESOLUTION REPLACINO RESOLUTION BW-5-20- 92-1 TO INCREASE WATER AND SEWER ACCOUNTS: Johnson made a motion to approve Resolution BW-6-3-92-1 which corrected Resolution BW-5- 20-92-1. Johnson stated the original resolution reflected an incorrect account number. Johnson stated the resolution was necessary to add monies to the water and sewer accounts to pay for an administrative position approved for the Clerk-Treasurer's office by the City Council in January of 1992. The motion was seconded by Story. Ail members voted aye. Motion carried. CIRCLE DRIVE / KEVIN JOHNSTON: Johnston asked the Board to consider reimbursement of the sewer availability fee to him before the final sale of his home in two weeks. Mayor Johnson stated the City Attorney was still unable to make a final determination in the case of Mr. Johnston. Johnson stated the City was aware of Johnston's unique problem. Johnson assured Johnston he would be notified as soon as possible and advised Johnston not to be concerned over the impending sale of his home on Circle Drive. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, Approved: ~ayor 5