Loading...
HomeMy WebLinkAboutBPW-05-06-92 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES MAY 6, 1992 ONE CIVIC SQUARE/COUNCIL CHRi~BERS 6: 15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Rick McKinney and Vaughn Story were in attendance. Clerk-Treasurer, Susan Jones was also in attendance. PLEDGE OF ALLEGIANCE MINUTES OF THE SPECIAL MEETING OF APRIL 22f 19921: McKinney requested a correction on the date of the minutes. Story made a motion to approve the minutes as amended. The motion was seconded by McKinney. All members voted aye. Motion carried. BIDS: The Board opened Carmel Utilities Department bids for the following items and were read as follows: 5 Passenger, 2-Wheel Drive Mini-Van: Don Hinds Ford -1992 Ford Aerostar with trade-in Tom Wood Ford, Inc. -1992 Ford Aerostar with trade-in Tom Wood Ford, Inc. -1992 Ford Aerostar without trade Jerry Alderman Ford -1992 Ford Aerostar with trade-in $10,425.00 $10,706.00 $13,306.00 $10,400.00 Johnson asked the Utilities Department to take the bids under advisement and report to the Board at the Hay 20, 1992 meeting with a recommendation. Bridge Replacement at North Waste Water Treatment Plant: Alig Design & Engineering -Build new bridge structure $22,590.00 Johnson asked the Utilities Department to take the bid under advisement and report to the Board at the Hay 20, 1992 meeting with a recommendation. OLD BUSINESS: None. NEW BUSINESS: RESOLUTION BW-5-6-92-1 / BOND RELEASE - ASHTON, SECTION 1, MONUMENTS AND MARKERS: McKinney made a motion to approve resolution BW-5-6-92-1, bond release for Ashton, Section 1, monuments and markers for $2,500.00. The motion was seconded by Story. All members voted aye. Hotion carried. CURB CUT, NORTH SIDE 146TH NEAR CAREY ROA/D - CREEKSIDE ESTATES: The Board discussed possible problems which would entail protection of the 146th Street right-of-way as pointed out by a letter submitted by the Department of Community Development. Michael Reeve, MSE Engineering project engineer, stated he was unaware of the problem until the Board mentioned it. Reeve stated Randy Powell of the City Engineering Department had reviewed approved the plans they had submitted. Story made a motion to table this agenda item to allow MSE Engineering was able to take the problem under advisement and review their plan pertaining to the possible conflict. The motion was seconded by McKinney. Ail members voted aye. Motion carried. RESOLUTION BW-5-6-92-2 / A RESOLUTION REVISING THE COMPENSATION POLICY FOR TELECOMMUNICATOR'S CLOTHING ALLOWANCE: Director of the Carmel-Clay Communications Center, Jerry Lowe stated Resolution BW-5-6-92-1 was initiated to bring the clothing allowance policy of the Communications Center in line with the policy of the Carmel Police Department. Discussion regarding the resolution ensued among Board members and Lowe. Johnson then made a motion to approve resolution BW-6-6-92-2. The motion was seconded by Story. All members voted aye. Motion carried. Clerk-Treasurer Jones asked Director Lowe to advise the Clerk- Treasurer's office when the clothing allowance was due, by submitting the amount due each employee on their payroll claim form. NEW HIRES / CARMEL-CLAY COMMUNICATIONS CENTER: Jerry W. Lowe, Director of the Carmel-Clay Communications Center, requested approval by the Board to hire the following investigated and tested employees as probationary telecommunicators upon completion of a physical exam and drug testing exam: Catherine S. Cremoni Annette B. Dahlby Mary Elizabeth Beckett The Board members asked Lowe specific questions concerning the testing of proposed new employees. Johnson made a motion to approve the probationary telecommunicators as requested by Director Lowe. The motion was seconded by Story. Ail members voted aye. Motion carried. REQUEST FOR USE OF CITY HALL / WATERCOLOR SOCIETY OF INDIANA: Mayor Johnson requested approval for the use of City Hall on Sunday, September 13, 1992 from 12:15 P.M. to 3:30 P.M. by the Watercolor Society of Indiana. Johnson stated he would secure a letter from the group, to assure the City premises would be left in the same condition in which they were found. Story made a motion to approve the use of City Hall as requested. The motion was seconded by HcKinney. Ail members voted aye. Hotion carried. REQUEST FOR USE OF CITY HALL / CARMEL FIREFIGHTER MATT HOFFMAN: Hayor Johnson requested possible use of City Hall, in the event of rain, on Saturday May 9, 1992 at 4:00 P.M., by Carmel Firefighter Matt Hoffman. Johnson stated Hoffman planned to be married at the Civic Square fountain, but respectfully requested use of City Hall in the event of rain. HcKinney made a motion to approve the request for the use of City Hall in the event of rain. The motion was seconded by Johnson. Ail members voted aye. Hotion carried. SECONDARY PLAT SIGNATURES FOR OAKBROOK SUBDIVISION: The Board signed the secondary plats for the Oakbrook Subdivision. OTHER BUSINESS: OFFSITE SA/qITARY SEWER - REIMBURSABLE EXPENSE: Johnson confirmed to Stuart Huckelberry, representing Paul I. Cripe, Inc., the off- site sanitary sewer for the Oakbrook Subdivision would be a reimbursable expense by the City. COMMONWEALTH ENGINEERING / MASTER AGREEMENT, AUTHORIZATION #1 AND AUTHORIZATION #2: Johnson requested approval of a master contract between the City of Carmel and Commonwealth Engineering which would serve as the base contract to be subsidized by authorization contracts per each specific job the City would require with Commonwealth. Johnson asked the Board to consider approval of two additional authorization contracts with Commonwealth, Authorization #1, to assist in the preparation of plans and specifications for a new 4.0-MGD water treatment plant suitable for bidding, Authorization #2, to provide assistance in locating sites for up to ten wells for Water Plants #4 & #5. Discussion took place among Board members concerning the Commonwealth contracts. Story made a motion to approve the Master contract and the Authorization ~1 and Authorization ~2 contracts between the City of Carmel and Commonwealth Engineering. The motion was seconded by HcKinney. Ail members voted aye. Hotion carried. RESOLUTION BW-5-6-92-3 / REQUEST FOR INCREASE TO WATER UTILITY ACCOUNT: Johnson stated the City's fiscal consultant, Katz, Sapper and Hiller advised the City that the Carmel City Council was subject to be taxed per diem for FICA and PERF. Johnson stated the City Water and Sewer accounts would have to be increased to accommodate payment of those taxes. Johnson made a motion to allow the following accounts to be increased by the amounts shown: ORIGINAL CONTRACTSt ORDINANCES ~ND RESOLUTIONS: Clerk-Treasurer Jones asked that the City seal be affixed to only one copy of a document signed by the Board or City Council. Ail other documents signed by the Board or city Council would be considered "signed copies" leaving only one "original" affixed with the City seal and maintained in the Office of the Clerk-Treasurer. Story recommended all copies of documents brought before the Board be stamped to show they are unofficial'and subject to board approval. BID LETTING / 116TH GRAY ROAD: Johnson advised the Board the latest word from the state indicated June 16TH would' be the bid letting date for the intersection of ll6TH and Gray Road. There being no further business before the Board the meeting was duly adjourned. ATTEST: ///~usan W. Jones, Cle~-Treasurer Respectfully submitted, Approved: Mayor