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Home My WebLink AboutBPW-04-22-92 BOARD OF PUBLIC WORKS A_ND SAFETY SPECIAL MEETING MINUTES APRIL 22, 1992 ONE CIVIC SQUARE/COUNCIL CHAMBERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor T. E. Johnson. Members, Rick McKinney and Vaughn Story were in attendance. Clerk-Treasurer, Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE MINUTES APRIL if 1992: Vaughn Story made a motion to approve the minutes of April 1, 1992 as submitted. The motion was seconded by Rick McKinney. Ail members voted aye. Motion carried. OLD BUSINESS: RESIDENCY REQUIREMENTS: NEW BUSINESS: This item was withdrawn by Hayor Johnson. REQUEST FOR USE OF THE COUNCIL CHAMBERS - CARMEL CITY HALL: Johnson requested use of Carmel City Hall Council Chambers on Wednesday, May 13, 1992 between 6:30 P.M. and 9:00 P.M. by the Indiana Chorus of Sweet Adelines International. Discussion ensued among Board members regarding possible required clean-up maintenance for this type of function. Clerk-Treasurer Jones stated a letter is usually forwarded to the petitioner asking that they confirm, in writing, the premises would be left in the same condition in which it was found. Jones stated, to date, there has been no necessity for additional clean-up. Johnson stated he would advise his secretary to so instruct the petitioner. Johnson made a motion to approve the use of the Council chambers as requested. The motion was seconded by Story. Ail members voted aye. Hotion carried. RESOLUTION BW-4-22-92-1 BOND RELEASE - THE ENCLAVE OF CARMEL CURBS, STREET BASE~ STORM SEWERf SANITARY SEWER AND WATER LINES: Johnson asked petitioner representative, Larry Jones to explain what had been done to attempt to satisfy the requests of adjacent land owners, David and Barbara Stouder. Jones stated the work was completed in October and attempts to grade the easement in question had failed due to winter, heavy spring rains and generally poor moisture conditions. Jones stated it was his firm's fault that poor communications existed but every attempt would be made to improve the current drainage problems and plant grass when weather permitted. Further discussion occurred among Board members and Jones concerning fencing around the pumping station and other specific requests of the Stouders. Johnson stated it was not necessary to hold the bond release, since 10% is kept by the City until all work has been satisfactorily done by the developer. Johnson stated he was confident the developer would complete the work promised and that the developer would make every attempt to meet the reasonable requests of the adjacent neighbors. Johnson made a motion to approve Resolution BW-4-22-92-1, bond release for the Enclave of Carmel, curbs, street base, storm sewer, sanitary sewer and water lines. The motion was seconded by Story. Ail members voted aye. Hotion carried. Johnson asked Jones to please reply to the correspondence of the Stouders and to carbon the Hayor's office, Johnson stated he, in turn, would forward Jones any correspondence sent to the Stouder's by his own office SEWER AND WATER AVAILABILITY - OAKBROOK SUBDIVISION: Johnson made a motion to approve water and sewer availability for Oakbrook Subdivision located on Gray Road as follows: Sewer: 9 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. exceed an average daily flow of 2,700 gallons. Not to Water: 9 E.D.U.'s as per Water Ordinance A-54, Chapter 7. exceed an average daily flow of 2,700 gallons. Not to Construction or development of the project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by HcKinney. Hotion carried. All members voted aye. RESOLUTION BW-4-22-92-2 WATER UTILITY ACCOUNTS - WORK ON MAIN STREET: Johnson stated Resolution BW-4-22-92-2 was to increase the following accounts by the amounts indicated for work done on the Hain Street Water Line Project installed from 4th Avenue S.W. down Rangeline Road to Carmel High School: 620.6G - Haintenance of Hains - $4,785 36 620.6J - Maintenance of Hydrants & Valves - $2,298 59 620.6H - Haintenance of Service - $3,162 72 601.6 - Summer Help - $8,775 00 334.HI - Heter Installation (Depreciation) - 544 80 335.HV - Hydrant & Valve Replacement (Depreciation) - $2,862 00 GRAND TOTAL - $22,428.47 Johnson requested approval of the amounts as indicated. Story so moved. The motion was seconded by HcKinney. Ail members voted aye. Hotion carried. RESOLUTION BW-4-22-92-3 / WATER UTILITY ACCOUNT - INSURANCE PREMIUM INCREASE: Story made a motion to approve Resolution BW-4-22-92-3 to increase Water Utility account ~659.5 (Insurance) by $83.00 due to an increase in insurance costs. The motion was seconded by Johnson. Ail members voted aye. Hotion carried. REIMBURSEMENT AGREEMENT / OFF-SITE WATER LINE - SMOKEY RIDGE, SECTION 6: Johnson stated reimbursement agreements are made with developers or builders to extend water lines beyond their own land, because it would be convenient for the City to do so. Johnson stated the developer/builder obtains two quotes and chooses the lowest quote for the work to be done. Johnson stated when the funds become available, the City reimburses the contractor/builder. Johnson made a motion to enter into a water reimbursement agreement between the City of Carmel and Smokey Hollow Associates. The motion was seconded by Story. Ail members voted aye. Hotion carried. TEMPORARY TABLE OF ITEM #8: With unanimous consent, the Board tabled agenda item #8 until the end of the meeting. OTHER BUSINESS: SMOKEY RIDGE PLAT SIGNING - SECTIONS 5 AND 6: Johnson made a motion to sign Smokey Ridge plats, sections 5 and 6. The motion was seconded by McKinney. Ail members voted aye. Motion carried. JONES AND HENRY AGREEMENTS / AMENDMENT NUMBERS 9, 10, 11 AND 12: Johnson made a motion to approve the following agreements between the City of Carmel and Jones and Henry Engineers, Inc.: Amendment ~9 - Update of CADD sewer mapping system. Amendment #10 - Update of CADD water mapping system. Amendment ~11 - Evaluation of waste water charges. Amendment ~12 - Evaluation of water charges. The motion was seconded by Story. carried. All members voted aye. Motion EMPLOYEE HEALTH BENEFIT PLAN BETWEEN THE CITY OF CARMEL AND THE NYHART COMPANY~ INC.: Story made a motion to approve the final draft of the employee health benefit plan between the City of Carmel and The Nyhart Company, Inc. The motion was seconded by Johnson. Ail members voted aye. Motion carried. NEW BUSINESS (CONTINUED): RULES AND REGULATIONS FOR THE CARMEL-CLAY COMMUNICATIONS CENTER: Director of Carmel-Clay Communications Center, Jerry W. Lowe, stated a review of the old Communications Center rules and regulations showed the necessity for a few corrections and replacements which were now placed before the Board for approval. Lowe pointed out several specific areas changed in the new Communications Center rules. Lowe stated one area of conflict could be the 90 day probationary period required by City Code when, in fact, the probationary period needed by the Communications Center was 12 months because of the training required. Lowe asked if the Board would consider recommending to the City Council an amendment to the City Code to accommodate the needs of the Communications Center in regard to the probationary period. Johnson stated the City Attorney would look into the matter and present a new ordinance at the next City Council meeting. HcKinney made a motion to amend the Communications Center Rules and Regulations as follows: Page 1} 1. Remove the word "Chief" from the definition list. 2. Add the word "Criminal Justice employee" to the definition list (as used on page 10 Section 1.36). Page 4) 3. 1.06 - Identify the "last month" as being "December" in the second to the last line of the second paragraph. Page 6) 4. 1.18 - Place the entire section under "Note" in bold letters. Page 7) 5. 1.20 - The word "System" in third to the last line should be changed to read "Center". Page 8) 6. 7. 1.23 - Change the word "course" to read "coarse". 1.27 - Correct the indentation on point ~2. Page 14) 8. III. - In the second paragraph fifth line, change the word "constitutes" to singular "constitute". Johnson made a motion to approve the Carmel- Clay Communications Center Rules and Regulations as amended. The motion was seconded by McKinney. Ail members voted aye. Motion carried. There being no further business before the Board, the meeting was duly adjourned. Respectfully submitted, Susan W. Jones, Clerk-Treasurer Approved: T. E. Johnson, Mayor ATTEST: Conn stated any police personnel who may have queStions could contact Assistant Chief Greg Meeks or himself. McKinney asked if the Police Department civilian employees and the city civilian employees would eventually be covered under the same policies. Johnson stated yes, all civilians would eventually be covered under the same policy whether they were police civilians, fire civilians or city civilians. Story made a motion to add the comments into the record. The motion was seconded by McKinney. All members voted aye. hotion carried. There being no further business before the Board, the meeting was duly adjourned. ATTEST: Su/san W. Jones, Cler~-Treasurer Respectfully submitted, .~%san W. Jones, Cle~-Treasurer Approved: