HomeMy WebLinkAboutBPW-02-19-92 BOARD OF PUBLIC WORKS AND SAFETY
MEETING MINUTES
FEBRUARY 19, 1992
ONE CIVIC SQUARE/COUNCIL CHRi~BERS
6:15 P.M.
The meeting of the Carmel Board of Public Works and Safety was
called to order by Mayor Ted Johnson. Members Rick McKinney and
Vaughn Story were in attendance. Clerk-Treasurer, Susan Jones was
also in attendance.
MINUTES FEBRUARY 5f 1992: Rick McKinney made a motion to approve
the minutes of February 5, 1992 as submitted. The motion was
seconded by Vaughn Story. Ail members voted aye. Motion carried.
OLD BUSINESS
CENTER BARRIERf 136TH STREET AT HIGH SCHOOL STADIUM: Mayor Johnson
made a motion to table this item indefinitely until an agreement
could be worked out with the schools.
NEW BUSINESS:
WATER AND SEWER AVAILABILITY - AVIAN GLEN SUBDIVISION: Johnson
made a motion to re-approve Avian Glen subdivision water and sewer
availability as recommended by City Engineer, Tom Welch, of 220
E.D.U.'s each, not to exceed an average daily maximum flow of
66,000 gallons contingent upon Avian Glen developers submitting
finalized construction plans to the Board before asking for the
secondary plat to be signed. The motion was seconded by Story.
Ail members voted aye. Hotion carried.
ADDITIONAL DRIVEWAY - 1021 CRICKET CIRCLE~ LOT 4 - CRICKET KNOLL:
Johnson made a motion to approve an additional driveway cut for
1021 Cricket Circle, Lot 4 - Cricket Knowll as recommended by City
Engineer, Tom Welch. The motion was seconded by Story. all
members voted aye. Motion carried.
PROMOTIONS - CITY OF CARMEL COMMUNICATIONS CENTER: Director of
City of Carmel Communications Center, Jerry Lowe requested the
following promotions effective January 22, 1992:
Karen Evans from Third Class Dispatcher to Second Class Dispatcher
with a salary of $840.43 plus longevity.
Effective March 14, 1992:
Peggy Fountain form Second Class Dispatcher to
Dispatcher with a salary of $891.02 plus longevity.
First Class
HcKinney made a motion to approve the promotions as recommended.
The motion was seconded by Story. Ail members voted aye. Hotion
carried.
OTHER BUSINESS:
CITIZEN LETTER REGARDING HELPFUL SERVICE FROM CARMEL POLICE:
Johnson stated, for the record, he was distributing a letter from
Carmel Real Estate, Inc., Marshall Andich concerning two Carmel
police officers who were very helpful during a disturbance in his
home. Andich thanked the City and officers involved for the fine
job. Johnson stated the letter would be posted by Chief Roger Conn.
LOCKE REYNOLDS CONTRACT APPROVAL: Story made a motion to approve
the contract between Locke Reynolds and the City of Carmel for
legal services and to allow the Mayor to sign the agreement on
behalf of the City of Carmel. The motion was seconded by McKinney.
Ail members voted aye. Motion carried.
ARA/CORY REFRESHMENT SERVICES CONTRACT APPROVAL: Story made a
motion to approve the contract between ARA/CORY Refreshment
Services and the City of Carmel for refreshment vending service for
City Hall, the Police Department and the Communications Center and
to allow the Hayor to sign the agreement on behalf of the City of
Carmel. HcKinney inquired where the proceeds from the vending
service are sent. Clerk-Treasurer Jones stated they totaled
between eight and fifteen dollars per month and those funds went
into the General Fund. The motion was seconded by McKinney. Ail
members voted aye. Hotion carried.
THOMAS R. KENDALL d.b.a. DECISION SUPPORT TECHNOLOGY CONTRACT
APPROVAL: Clerk-Treasurer, Susan W. Jones stated, for the record,
the City of Carmel changed insurance carriers, which required new
spread sheets. Jones stated Kendall had several suggestions
concerning an effective way to produce the documents. Jones stated
she asked Kendall to help, but she failed to agree on an amount to
be paid prior to his lending services. Jones stated Kendall
submitted a claim far above the $10.00 per hour she expected to
pay. Jones stated she advised Kendall a contract would have to be
approved by the Board of Public Works and Safety to allow her to
pay at the professional service rate he was charging. Jones stated
no programming had been done and the work was done on a standard
off-the-shelf spread sheet for which she expected to pay a part-
time employee fee, not a professional fee.
Johnson made a motion to approve the contract between Decision
Support Technology and the City of Carmel for services rendered
through February 19, 1992, at which time the contract would be
rendered null and void from that date forward and approval would be
contingent upon receipt of a completed conflict of interest form
from Kendall. The motion was seconded by Story. Ail members voted
aye. Hotion carried.
TANK INDUSTRY CONSULTANTSf INC. CONTRACT APPROVAL: McKinney made
a motion to approve a Utilities contract between Tank Industry
Consultants, Inc. and the City of Carmel for repair work and
painting to be done on one of the 500,000 gallon elevated water
storage tanks and to allow the Mayor to sign the agreement on
behalf of the City of Carmel. The motion was seconded by Story.
All members voted aye. Motion carried.
LETTERS OF AGREEMENT BETWEEN JONES AND HENRY AND THE CITY OF CARMEL
AMENDMENTS #3 AND #4: Johnson made a motion to approve Amendment
#3 to the agreement with Jones and Henry Engineers, Inc. for work
to be done with replacement of the channel air diffuser system in
the Grit Tank Effluent Channel and Aeration Tanks Nos. 1 through 6
Influent Channel, and Amendment #4 for renovations to Aeration Tank
#1, renovations to the Sludge Holding Tank and replacement of the
Channel Air System described in the letters of agreement,
Amendments Nos. 1, 2, and 3. The motion was seconded by Story.
Ail members voted aye. Motion carried.
DIXON VENDINGf INC. CONTRACT APPROVAL: McKinney made a motion to
approve the contract between Dixon Vending, Inc. and the City of
Carmel for vending service allowing the Mayor to sign the agreement
on behalf of the City of Carmel. The motion was seconded by Story.
Ail members voted aye. Motion carried.
MAXlCARE INDIANA GROUP SERVICES AGREEMENT APPROVAL: Story made a
motion to approve the Group Services Agreement between
Haxicare Indiana and the City of Carmel contingent upon approval of
the City Attorney and authorizing the Hayor to sign on behalf of
the City of Carmel. The motion was seconded by McKinney. Ail
members voted aye. Hotion carried.
NYHART CO.,INC. SELF-FUNDED MEDICAL PLAN ADMINISTRATIVE SERVICES
AGREEMENT APPROVAL: Story made a motion to approve the Self-Funded
Medical Plan Administrative Agreement between Nyhart Co., Inc. and
the City of Carmel contingent upon approval of the City Attorney
and authorizing the Mayor to sign on behalf of the City of Carmel.
The motion was seconded by McKinney. Ail members voted aye.
Motion carried.
There being no further business before the Board, the meeting was
duly adjourned.
Respectfully submitted,
TANK INDUSTRY CONSULTANTS, INC. CONTRACT APPROVAL: McKinney made
a motion to approve a Utilities contract between Tank Industry
Consultants, Inc. and the City of Carmel for repair work and
painting to be done on one of the 500,000 gallon elevated water
storage tanks and to allow the Mayor to sign the agreement on
behalf of the City of Carmel. The motion was seconded by Story.
Ail members voted aye. Motion carried.
LETTERS OF AGREEMENT BETWEEN JONES AND HENRY AND THE CITY OF CARMEL
AMENDMENTS #3 AND ~4: Johnson made a motion to approve Amendment
.#3 to the agreement with Jones and Henry Engineers, Inc. for work
to be done with replacement of the channel air diffuser system in
the Grit Tank Effluent Channel and Aeration Tanks Nos. 1 through 6
Influent Channel, and Amendment #4 for renovations to Aeration Tank
#1, renovations to the Sludge Holding Tank and replacement of the
Channel Air System described in the letters of agreement,
Amendments Nos. 1, 2, and 3. The motion was seconded by Story.
Ail members voted aye. Motion carried.
DIXON VENDING, INC. CONTRACT APPROVAL: McKinney made a motion to
approve the contract between Dixon Vending, Inc. and the City of
Carmel for vending service allowing the Mayor to sign the agreement
on behalf of the city of Carmel. The motion was seconded by Story.
Ail members voted aye. Motion carried.
MAxICARE INDIANA GROUP SERVICES AGREEMENT APPROVAL: Story made a
motion to approve the Group Services Agreement between
Maxicare Indiana and the City of Carmel contingent upon approval of
the City Attorne~ and authorizing the Mayor to sign on behalf of
the City of Carmel. The motion was seconded by McKinney. All
members voted aye. Motion carried.
NYHART CO.tINC. SELF-FUNDED MEDICAL PLaN ADMINISTRATIVE SERVICES
AGREEMENT APPROVAL: Story made a motion to approve the Self-Funded
Medical Plan Administrative Agreement between Nyhart Co., Inc. and
the City of Carmel contingent upon approval of the City Attorney
and authorizing the Mayor to sign on behalf of the city of Carmel.
The motion was seconded by McKinney. All members voted aye.
Motion carried.
There being no further business before the Board, the meeting was
duly adjourned.
Respectfully submitted,
/usan W. Jones, Cl~-Treasurer
3
BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES - FEBRUARY
1992
ATTEST:
/~san W.
Approved:
nson, Mayor
Jones, Cler~/Treasurer
19,