Loading...
HomeMy WebLinkAboutBPW-02-19-92 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES FEBRUARY 19, 1992 ONE CIVIC SQUARE/COUNCIL CHRi~BERS 6:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Rick McKinney and Vaughn Story were in attendance. Clerk-Treasurer, Susan Jones was also in attendance. MINUTES FEBRUARY 5f 1992: Rick McKinney made a motion to approve the minutes of February 5, 1992 as submitted. The motion was seconded by Vaughn Story. Ail members voted aye. Motion carried. OLD BUSINESS CENTER BARRIERf 136TH STREET AT HIGH SCHOOL STADIUM: Mayor Johnson made a motion to table this item indefinitely until an agreement could be worked out with the schools. NEW BUSINESS: WATER AND SEWER AVAILABILITY - AVIAN GLEN SUBDIVISION: Johnson made a motion to re-approve Avian Glen subdivision water and sewer availability as recommended by City Engineer, Tom Welch, of 220 E.D.U.'s each, not to exceed an average daily maximum flow of 66,000 gallons contingent upon Avian Glen developers submitting finalized construction plans to the Board before asking for the secondary plat to be signed. The motion was seconded by Story. Ail members voted aye. Hotion carried. ADDITIONAL DRIVEWAY - 1021 CRICKET CIRCLE~ LOT 4 - CRICKET KNOLL: Johnson made a motion to approve an additional driveway cut for 1021 Cricket Circle, Lot 4 - Cricket Knowll as recommended by City Engineer, Tom Welch. The motion was seconded by Story. all members voted aye. Motion carried. PROMOTIONS - CITY OF CARMEL COMMUNICATIONS CENTER: Director of City of Carmel Communications Center, Jerry Lowe requested the following promotions effective January 22, 1992: Karen Evans from Third Class Dispatcher to Second Class Dispatcher with a salary of $840.43 plus longevity. Effective March 14, 1992: Peggy Fountain form Second Class Dispatcher to Dispatcher with a salary of $891.02 plus longevity. First Class HcKinney made a motion to approve the promotions as recommended. The motion was seconded by Story. Ail members voted aye. Hotion carried. OTHER BUSINESS: CITIZEN LETTER REGARDING HELPFUL SERVICE FROM CARMEL POLICE: Johnson stated, for the record, he was distributing a letter from Carmel Real Estate, Inc., Marshall Andich concerning two Carmel police officers who were very helpful during a disturbance in his home. Andich thanked the City and officers involved for the fine job. Johnson stated the letter would be posted by Chief Roger Conn. LOCKE REYNOLDS CONTRACT APPROVAL: Story made a motion to approve the contract between Locke Reynolds and the City of Carmel for legal services and to allow the Mayor to sign the agreement on behalf of the City of Carmel. The motion was seconded by McKinney. Ail members voted aye. Motion carried. ARA/CORY REFRESHMENT SERVICES CONTRACT APPROVAL: Story made a motion to approve the contract between ARA/CORY Refreshment Services and the City of Carmel for refreshment vending service for City Hall, the Police Department and the Communications Center and to allow the Hayor to sign the agreement on behalf of the City of Carmel. HcKinney inquired where the proceeds from the vending service are sent. Clerk-Treasurer Jones stated they totaled between eight and fifteen dollars per month and those funds went into the General Fund. The motion was seconded by McKinney. Ail members voted aye. Hotion carried. THOMAS R. KENDALL d.b.a. DECISION SUPPORT TECHNOLOGY CONTRACT APPROVAL: Clerk-Treasurer, Susan W. Jones stated, for the record, the City of Carmel changed insurance carriers, which required new spread sheets. Jones stated Kendall had several suggestions concerning an effective way to produce the documents. Jones stated she asked Kendall to help, but she failed to agree on an amount to be paid prior to his lending services. Jones stated Kendall submitted a claim far above the $10.00 per hour she expected to pay. Jones stated she advised Kendall a contract would have to be approved by the Board of Public Works and Safety to allow her to pay at the professional service rate he was charging. Jones stated no programming had been done and the work was done on a standard off-the-shelf spread sheet for which she expected to pay a part- time employee fee, not a professional fee. Johnson made a motion to approve the contract between Decision Support Technology and the City of Carmel for services rendered through February 19, 1992, at which time the contract would be rendered null and void from that date forward and approval would be contingent upon receipt of a completed conflict of interest form from Kendall. The motion was seconded by Story. Ail members voted aye. Hotion carried. TANK INDUSTRY CONSULTANTSf INC. CONTRACT APPROVAL: McKinney made a motion to approve a Utilities contract between Tank Industry Consultants, Inc. and the City of Carmel for repair work and painting to be done on one of the 500,000 gallon elevated water storage tanks and to allow the Mayor to sign the agreement on behalf of the City of Carmel. The motion was seconded by Story. All members voted aye. Motion carried. LETTERS OF AGREEMENT BETWEEN JONES AND HENRY AND THE CITY OF CARMEL AMENDMENTS #3 AND #4: Johnson made a motion to approve Amendment #3 to the agreement with Jones and Henry Engineers, Inc. for work to be done with replacement of the channel air diffuser system in the Grit Tank Effluent Channel and Aeration Tanks Nos. 1 through 6 Influent Channel, and Amendment #4 for renovations to Aeration Tank #1, renovations to the Sludge Holding Tank and replacement of the Channel Air System described in the letters of agreement, Amendments Nos. 1, 2, and 3. The motion was seconded by Story. Ail members voted aye. Motion carried. DIXON VENDINGf INC. CONTRACT APPROVAL: McKinney made a motion to approve the contract between Dixon Vending, Inc. and the City of Carmel for vending service allowing the Mayor to sign the agreement on behalf of the City of Carmel. The motion was seconded by Story. Ail members voted aye. Motion carried. MAXlCARE INDIANA GROUP SERVICES AGREEMENT APPROVAL: Story made a motion to approve the Group Services Agreement between Haxicare Indiana and the City of Carmel contingent upon approval of the City Attorney and authorizing the Hayor to sign on behalf of the City of Carmel. The motion was seconded by McKinney. Ail members voted aye. Hotion carried. NYHART CO.,INC. SELF-FUNDED MEDICAL PLAN ADMINISTRATIVE SERVICES AGREEMENT APPROVAL: Story made a motion to approve the Self-Funded Medical Plan Administrative Agreement between Nyhart Co., Inc. and the City of Carmel contingent upon approval of the City Attorney and authorizing the Mayor to sign on behalf of the City of Carmel. The motion was seconded by McKinney. Ail members voted aye. Motion carried. There being no further business before the Board, the meeting was duly adjourned. Respectfully submitted, TANK INDUSTRY CONSULTANTS, INC. CONTRACT APPROVAL: McKinney made a motion to approve a Utilities contract between Tank Industry Consultants, Inc. and the City of Carmel for repair work and painting to be done on one of the 500,000 gallon elevated water storage tanks and to allow the Mayor to sign the agreement on behalf of the City of Carmel. The motion was seconded by Story. Ail members voted aye. Motion carried. LETTERS OF AGREEMENT BETWEEN JONES AND HENRY AND THE CITY OF CARMEL AMENDMENTS #3 AND ~4: Johnson made a motion to approve Amendment .#3 to the agreement with Jones and Henry Engineers, Inc. for work to be done with replacement of the channel air diffuser system in the Grit Tank Effluent Channel and Aeration Tanks Nos. 1 through 6 Influent Channel, and Amendment #4 for renovations to Aeration Tank #1, renovations to the Sludge Holding Tank and replacement of the Channel Air System described in the letters of agreement, Amendments Nos. 1, 2, and 3. The motion was seconded by Story. Ail members voted aye. Motion carried. DIXON VENDING, INC. CONTRACT APPROVAL: McKinney made a motion to approve the contract between Dixon Vending, Inc. and the City of Carmel for vending service allowing the Mayor to sign the agreement on behalf of the city of Carmel. The motion was seconded by Story. Ail members voted aye. Motion carried. MAxICARE INDIANA GROUP SERVICES AGREEMENT APPROVAL: Story made a motion to approve the Group Services Agreement between Maxicare Indiana and the City of Carmel contingent upon approval of the City Attorne~ and authorizing the Mayor to sign on behalf of the City of Carmel. The motion was seconded by McKinney. All members voted aye. Motion carried. NYHART CO.tINC. SELF-FUNDED MEDICAL PLaN ADMINISTRATIVE SERVICES AGREEMENT APPROVAL: Story made a motion to approve the Self-Funded Medical Plan Administrative Agreement between Nyhart Co., Inc. and the City of Carmel contingent upon approval of the City Attorney and authorizing the Mayor to sign on behalf of the city of Carmel. The motion was seconded by McKinney. All members voted aye. Motion carried. There being no further business before the Board, the meeting was duly adjourned. Respectfully submitted, /usan W. Jones, Cl~-Treasurer 3 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES - FEBRUARY 1992 ATTEST: /~san W. Approved: nson, Mayor Jones, Cler~/Treasurer 19,