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HomeMy WebLinkAboutBPW-01-22-92 BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JANUARY 22, 1992 ONE CIVIC SQUARE/COUNCIL CHRi~BERS 6: 15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Rick McKinney and Vaughn Story were in attendance. City Attorney, Steve Brown and Clerk-Treasurer, Susan Jones were also in attendance. MINUTES JANUARY 6f 1992: Vaughn Story made a motion to approve the minutes of January 6, 1992 as submitted. The motion was seconded by Rick McKinney. Ail members voted aye. Motion carried. APPOINTMENT TO PLAN COMMISSION: Mayor Johnson made a motion to approve Paul Spangler of 145 Lantern Rd., Carmel, Indiana to the Plan Commission. The motion was seconded by McKinney. Ail members voted aye. Motion carried. REQUEST FOR EXEMPTION OF FEE FOR WATER AND SEWER: Story made a motion to table this item until the next meeting. The motion was seconded by McKinney. Ail members voted aye. Motion carried. CONTINUED DISCUSSION OF RESOLUTION 11-4-91: Tim Zellers, President of Carmel Lodge #185 of the Fraternal Order of Police asked the Board to enter his remarks into the record regarding Resolution 11-4-91. The text of Mr. Zellers remarks are attached to the minutes of this meeting. McKinney made a motion to table this item until the next meeting. The motion was seconded by Story. Ail members voted aye. Motion carried. CENTER BARRIERf 136TH STREET AT HIGH SCHOOL STADIUM: McKinney made a motion to table this item. the motion was seconded by Story. Ail members voted aye. Motion carried. REDUCTION OF PERFORMANCE BONDS FOR SIDEWALKS~ CARRINGTON WOODS: Johnson made a motion to table this item. The motion was seconded by Story. All members voted aye. Motion carried. CONTRACT FOR FISCAL CONSULTANTS/ KATZ~ SAPPER & MILLER: Mayor Johnson reviewed the contract with Katz, Sapper & Miller as the candidate for fiscal consultant to the City. Discussion regarding the contract took place among the Board members and Clerk-Treasurer, Susan Jones. Story made a motion to accept the contract with Katz, Sapper and Miller as fiscal consultants for the City of Carmel. All members voted aye. Hotion carried. CONTRACT FOR SOFTWARE SUPPORT / SOLUTIONS GROUP: Clerk-Treasurer, Susan Jones requested the Board's approval for the software support services of Solutions Group. Jones stated this contract was identical to the contracts approved by the Board for the two previous years. Jones stated the support services were vital to the HP 3000 equipment used by her offices. Johnson made a motion to approve the contract with Solutions Group. The motion was seconded by Story. All members voted aye. Motion carried. FINDERS FEE CONTRACT: Johnson stated the contract was for monies belonging to the City of Carmel and 'located' by a professional finder who reviews unclaimed or inactive bank accounts. Johnson stated the fee charged by the finder is 10% of the total unclaimed property. Discussion regarding the contract ensued. Clerk-Treasurer, Susan Jones asked the Board to adjust Mr. Pierson's contract to allow for the normal City payment procedures instead of the ten days within receipt of claim as shown. Johnson made a motion to approve the contract amended to include the proper City payment procedures and allow the Mayor to sign on behalf of the City. The motion was seconded by McKinney. Ail members voted aye. Motion carried. REQUEST FROM BALL STATE UNIVERSITY TO USE CITY FACILITIES: Johnson stated he was in receipt of a letter from the Director of the Indiana Municipal Clerk's Institute requesting the use of Carmel City Hall facilities for a training meeting Honday, Harch 16 through Thursday, March 19, 1992 from 8:00 A.M. to 5:00 P.M. Johnson stated the group had used the facilities in the past, paying no rent and providing their own refreshments. Johnson stated no food would be catered into the building for the meeting. Story made a motion to approve the request, if the space is available for the dates requested and contingent upon clean-up of the facilities to the condition in which they were found. The motion was seconded by HcKinney. Ail members voted aye. Hotion carried. GROUNDHOG 7 MILER ON FEBRUARY 2, 1992 - SAM COSTA HALF MARATHON ON APRIL 12~ 1992: Nelson Steele, representing Indy Runners, requested the Board's approval for the Groundhog 7 Miler on February 2, 1992 and the Sam Costa Half Marathon on April 12, 1992. Mr. Steele stated co-ordination had been made with the Carmel Police Department, the Hamilton County Sheriff's Department and Riverview Hospital for medical services. Steele stated proof of insurance would be sent to the Clerk-Treasurer's office covering the City of Carmel and Indy Runners. Johnson made a motion to approve both races on the routes submitted by Mr. Steele, subject to receipt of proof of insurance to the clerk-treasurer's office. The motion was seconded by HcKinney. Hotion carried. Ail members voted aye. SEWER AND WATER AVAILABILITY FOR RE-APPROVAL: Per the recommendation of City Engineer, Tom Welch, Rick McKinney made a motion to re-approve water and sewer availability as follows: Smokey Ridge, Section 5: Sewer: 15 E.D.U.'s as per Ordinance S-41, Chapter 7, not to exceed an average daily flow of 4,500 gallons. Water: 15 E.D.U.'s as pe Ordinance A-54, Section 4.03, not to exceed an average daily flow of 4,500 gallons. Smokey Ridge, Section 6: Sewer: 21 E.D.U.'s as per Ordinance S-41, Chapter 7, not to exceed an average daily flow of 6,300 gallons. Water: 21 E.D.U.'s as per Ordinance A-54, Section 4.03, not to exceed an average daily flow of 6,300 gallons. construction of above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Story. carried. All members voted aye. Motion OTHER BUSINESS: UTILITY AGREEMENT WITH PUBLIC SERVICE INDIANA FOR THE INTERSECTION OF ll6TH AND GRAY ROAD: Nelson Steele, requested the Board's approval for an agreement with Public Service Indiana allowing them to place their underground cable and poles within the right-of-way of the intersection of ll6th and Gray Road. Steele requested approval of a reimbursement agreement that stated no dollars were involved because of the minor nature of the work to be done. Story made a motion to approve the agreements. The motion was seconded by McKinney. Ail members voted aye. Motion carried. WES BUCHER LETTER: Story read a letter into the record from Wes Bucher, former Director of Community Development concerning a stop work order appeal that was withdrawn by a petitioner at the January 8, 1992 meeting of the Board of Public Works. Johnson stated the petitioner withdrew his challenge and the Board of Works considered the matter closed. City Attorney, Steve Brown stated he would review Hr. Bucher's letter and determine if further action was required. SEWER AND WATER AVAILABILITY FOR RE-APPROVAL: Per the recommendation of City Engineer, Tom Welch, Rick McKinney made a motion to re-approve water and sewer availability as follows: Smokey Ridge, Section 5: Sewer: 15 E.D.U.'s as per Ordinance S-41, Chapter 7, an average daily flow of 4,500 gallons. Water: 15 E.D.U.'s as pe Ordinance A-54, Section exceed an average daily flow of 4,500 gallons. not to exceed 4.03, not to Smokey Ridge, Section 6: Sewer: 21 E.D.U.'s as per Ordinance S-41, Chapter 7, an average daily flow of 6,300 gallons. Water: 21 E.D.U.'s as per Ordinance A-54, Section exceed an average daily flow of 6,300 gallons. not to exceed 4.03, not to construction of above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Story. Ail members voted aye. Motion carried. OTHER BUSINESS: UTILITY AGREEMENT WITH PUBLIC SERVICE INDIANA FOR THE INTERSECTION OF 116TH AND GRAY ROAD: Nelson Steele, requested the Board's approval for an agreement with Public Service Indiana allowing them to place their underground cable and poles within the right-of-way of the intersection of ll6th and Gray Road. Steele requested approval of a reimbursement agreement that stated no dollars were involved because of the minor nature of the work to be done. Story made a motion to approve the agreements. The motion was seconded by McKinney. Ail members voted aye. Motion carried. WES BUCHER LETTER: Story read a letter into the record from Wes Bucher, former Director of Community Development concerning a stop work order appeal that was withdrawn by a petitioner at the January 8, 1992 meeting of the Board of Public Works. Johnson stated the petitioner withdrew his challenge and the Board of Works considered the matter closed. City Attorney, Steve Brown stated he would review Mr. Bucher's letter and determine if further action was required. There being no duly adjourned. further business before the Board the meeting was ReSpectfully submitted, /usan W. Jones, Cl~-Treasurer 3 Board of Public Works and Safety minutes - January 22, 1992 Ted~ohnson, Mayor ATTEST: /~u~an W. Jon~, Cl~reas~rer 4