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HomeMy WebLinkAboutBPW-12-08-93CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES DECEMBER 8, 1993 6:15 P.M. CARMEL CITY HALL/ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan Jones and City Attorney Gordon Byers were also in attendance. Mayor Johnson made a motion to approve the APPROVAL OF MINUTES: minutes of November 17, 1993. The motion was seconded by Rick McKinney. Steve Brown was not present for this vote but all other members voted aye. Motion carried. Sealed bids for 5 automatic BIDS FOR 5 AUTOMATIC DEFIBRILLATORS: defibrillators were opened by Rick McKinney and read out loud by Mayor Johnson. The bids were as follows: Marquette Electronics $30,580.00 Physio Control $34,651.25 Space Labs $27,345.00 Laerdal Medical Corporation $29,995.00 Bids were taken under advisement by members of the Carmel Fire Department and the bid award was made at the end of the meeting. Mayor Johnson made a motion to grant WATER AND SEWER AVAILABILITY: property owner, Randy Arthur's request for being charged sewer and water availability for one acre where the parcel is used as a single family residence on several acres. The fees would be $1,010 per acre for water availability, $650.00 per 1 EDU water connection fee, $700 per acre for sewer availability and $150 per 1 EDU for sewer connection. This property is located at 5313 East 126th Street and is not in the City limits of Carmel. The motion went on to grant 8.1 EDUs of sewer availability to Carmel Concrete Products to be located on East 106th Street. Carmel Concrete is outside the City also. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a motion to accept a letter in BOND RELEASES: lieu of a performance bond for the construction of Chase Court to be built in Carmel Science and Technology Center. The motion was seconded by Rick McKinney. All members voted nay. The motion failed by a unanimous vote. Mayor Johnson made a motion that was seconded by Rick McKinney to approve the release of the following bonds. All members voted aye. Motion carried. Lakes of Williamson Run 7, Storm Sewers $80,415.00 Lake Forest, Section 3, Monuments & Markers $ 550.00 Ashton, Section 2B, Signs, Monuments & Markers $2,500.00 Ashton, Section 3, Signs, Monuments & Markers $2,500.00 WEITZEL CONSTRUCTION/ACCEPTANCE OF ALTERNATE BID AND CHANGE ORDER Mayor Johnson made a motion FOR 131ST STREET WATER MAIN PROJECT: to accept the alternate bid from Weitzel Construction Company in the amount of $189,606.65 for the 131st Street water main project. A change order in the amount of $3,066.00 was also included in the motion. The motion was seconded by Rick McKinney. All members voted aye. Mayor Johnson stated he would supply new documents to the Clerk- Treasurer to show the correct bid amounts and change order. Mayor Johnson made a motion to approve the following CONTRACTS: contracts for the City. The motion was seconded by Steve Brown. All members voted aye. 1. Escrow Agreement between City of Carmel, Universal Standards and United National Bank and Trust Company. 2. Best Way of Indiana, $225 monthly rate for pick up of non- hazardous waste material from the Carmel Wastewater Treatment Plant. 3. Equipment Maintenance Agreement between Advanced Business Concepts and the City Utilities, FAX machine, 6,000 pages at a base charge of $341.60. 4. Telephone Pager Contract between BSE paging Company/Mobile Comm and the Carmel Police Department in the amount of $5.00 per pager. 5. Two year postage meter rental agreement between Pitney Bowes and the DOCD in the amount of $35.75 per month. 6. An agreement between Information Services Agency and the Carmel Clay Communications Center for the use of the criminal justice information maintained by Marion County Sheriff's Department in the amount of $100 per port per month. 7. An agreement between CopyRite and the Carmel Clay Communications Center for the maintenance agreement for the Sharp SF7300 for the year 1994 in the amount of $1,089 for 45,000 copies. 8. An agreement between CopyRite and the Clerk-Treasurers office for the maintenance agreement for the SHARP SF8300 in the amount of 120 annually for 3,000 copies. 9. An agreement between DOCD and the ME Hubbard Corporation for landscape design plans and specifications for the 116th and Gray Road intersection in the amount of $750. 10. An agreement between DOCD and Mark Timmons and Associates for forestry consulting, pursuant to a DNR Tree City USA Challenge Grant, in the amount not to exceed $7,000. 11. An agreement between the City of Carmel and the Sagamore Health Network to provide administrative services in the amount of $2.75 per enrolle per month from March 1, 1994 through March 1, 1995. 12. An agreement between the City of Carmel and the Sagamore Health Network to provide administrative services in the amount of $2.50 per enrolle per month from March 1, 1993 through March 1, 1994. 13. An agreement between Baker & Daniels and the DOCD for planning services/cluster zoning ordinance in an amount not to exceed $3,000 plus charge for out-of-pockets expenses. 14. An agreement between Rumpke and the Carmel Street Department in an amount of $95.00 per haul for the recycling drop box. 15. An agreement between Rumpke and the City of Carmel for trash hauling for all other City buildings, fire stations, police department and street department in the amount of $339.00 monthly. 16. An agreement between Cregor and Lalley and the City of Carmel for legal services at a rate of $135.00 per hour with no retainer. The contract for Tru Green Lawn Service for the CPD firing range was tabled. Mayor Johnson made a motion to remove PROMOTIONS/RETIREMENT/CPD: Reserve Officer Don Peters' service revolver and badge from the City's inventory and give those items to Peters as a retirement gift. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the promotions of Donald G. Poorman, Daniel Ryan and Scott A. Gillespie to 1st Class Patrolman. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to award the bid for the AWARD OF BID: 5 defibillators to Laerdal Company in the amount of $29,995. The motion was seconded by Steve Brown. All members voted aye. The low bid of $27,345 submitted by Space Labs was rejected because it did not meet specifications. There being no further business before the Board of Public Works, the meeting was adjourned. Respectfully submitted, ____________________________ Susan W. Jones, Clerk-Treasurer Approved: ______________________________ Ted Johnson, Mayor ATTEST: ________________________________________ Susan W. Jones, Clerk-Treasurer