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HomeMy WebLinkAboutBPW-11-17-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES DATE: November 17, 1993 Carmel City Hall, One Civic Square The meeting of the Carmel Board of Public Works was called to order by Mayor Johnson. Board members Rick McKinney and Steve Brown were both in attendance. Clerk-Treasurer Susan Jones was also in attendance. Rick McKinney made a motion to approve APPROVAL OF THE MINUTES: the minutes of November 3, 1993. The motion was seconded by Steve Brown. All members voted aye. Motion carried. All the bids for the defibrillators opened November 3, 1993 BIDS: were rejected. The bids were not submitted on the prescribed forms of the Indiana State Board of Accounts and non-collusion affidavits were not executed and included in with the bids. New bids will be advertised and received December 8, 1993. Major Johnson made a motion to reject all the bids for the new pick-up truck in the utilities department. The reason for rejection was because the State QPA bid is considerably less. The motion was seconded by Steve Brown. All members voted aye. Motion carried. The Board of Works signed the secondary plat for PLAT SIGNING: Rosemeade Commons subdivision. Mayor Johnson made a motion to approve PERFORMANCE BOND RELEASES: the following bond releases. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Avian Glen, Section 5 Street Base & Binder $ 79,920.10 Avian Glen, Section 5 Curb & Gutters $ 44,160.00 Avian Glen, Section 5 Sanitary Sewers $122,401.00 Avian Glen, Section 5 Storm Drainage $172,257.00 Bayhill, Section 2 Storm Drainage $104,975.00 Lake Forest, Section 3 Street Surface $ 3,700.00 Lake Forest, Section 4 Street Surface $ 6,300.00 Lake Forest, Section 5 Streets $ 28,700.00 Lake Forest, Section 6 Streets $ 23,315.00 Lake Forest, Section 7 Streets $ 31,117.00 Mayor Johnson made a motion to approve a maintenance CONTRACTS: contract with Advanced Business Concepts for the Communications Center's FAX machine. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve a 5-year performance agreement with Dictaphone in the amount of $5,090 for reel to reel tape machines in the Communications Center. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve mutual aid agreements with Westfield-Washington Township and the Town of Fishers. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson and the Fire Chief both stated for the record that Clay Township had no objections to this agreement but wished to have their name removed from the contract. Mayor Johnson made a motion to approve a contract for 1 year, all parts and repairs on an intoxilyzer 500 with the Department of Toxicology and Indiana University/Department of Pharmacology & Toxicology with the Carmel Police Department for an amount of $345. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a motion to approve a contract with Information Decisions and the Carmel Police Department for the lease of a Sun Sparcstation 1+ at a monthly rate of $130 and SUN software updates for 1 work station in the amount of $45.00 per month for a total of $2,100. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Steve Brown made a motion to approve the NEW HIRES/PROMOTIONS/CPD: hiring of Bruce E. Gipson as a 3rd Class Patrolman with a salary of up to $1,011.20 bi-weekly starting November 22, 1993. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor REQUEST FOR MULTIPLE DRIVE-WAYS AT 4915 WINDRIFT WAY: Johnson made a motion to approve the request for multiple drive- ways at a location of 5915 Windrift Way. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a CHANGE ORDER/131ST STREET WATER MAIN PROJECT: motion to table the approval for the change order in the amount of an increase of $192,672.65 changing the present contract of $228,045.90 to a total of $420,718.55 for the 131st Street Water Main Project. The Mayor was waiting on a letter of explanation for the change and to see if this size of a change order is allowed by state statute. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Steve Brown made a motion to approve the USE OF CITY PROPERTY: closing of fountain square on November 24, 1993 for the Christmas lighting festivities. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. David Dubois, resident of Indianapolis, requested the use of the obstacle course on the northwest side of the Fire Station. Dubois explained it was the course needed for requirements by the Indianapolis Police Department and he was applying to that department. Mayor Johnson moved to grant permission to use the equipment contingent upon Dubois signing a waiver. Mayor Johnson made a motion to change the times for exercising by the senior citizens to 3:30 until 5:00 every Monday and Thursday provided the instructor would be responsible for not allowing anyone in the building. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. There being no other business before the Board of Public Works the meeting was duly adjourned. Respectfully submitted, _________________________________ Susan W. Jones, Clerk-Treasurer Approved: _________________________________ Ted Johnson, Presiding Officer ATTEST: _________________________________ Susan W. Jones, Clerk-Treasurer