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HomeMy WebLinkAboutBPW-09-08-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES SEPTEMBER 8, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board member Rick McKinney and Clerk-Treasurer Susan W. Repp were in attendance. Board member, Steve Brown was absent. PLEDGE OF ALLEGIANCE Johnson made a motion to approve the APPROVAL OF MINUTES: certification of the corrected minutes of the special meeting of the Board of Public Works and Safety of June 2, 1993. The motion was seconded by McKinney. All members voted aye. REQUEST FOR BOARD RECOMMENDATION TO THE CITY COUNCIL TO ANNEX COMMON ADDRESS - 14401 HAZEL DELL ROAD TO THE CITY OF CARMEL: Johnson made a motion to recommend annexation of the common address 14401 Hazel Dell Road to the City of Carmel contingent upon the verification of the City Engineer that one eighth (1/8) of the aggregate external boundaries of the real estate are contiguous to the corporate boundaries of the City of Carmel. The motion was seconded by McKinney. All members voted aye. Mayor Johnson and PLAT SIGNATURE FOR BROOKS BEND, SECTION 1: Rick McKinney signed the plat for Brooks Bend, Section 1. A representative of Schneider Engineering took possession of the plats to be recorded. SECONDARY PLAT SIGNATURE FOR AVIAN GLEN, SECTION 5 - DAVIS Mayor Johnson and Rick McKinney signed the secondary DEVELOPMENT: plat for Avian Glen, Section 5. Chris White of Davis Development took possession of the plats to be recorded. REQUEST FOR WATER AND SEWER AVAILABILITY - AVIAN GLEN AMENITY AREA: Johnson made a motion to approve water and sewer availability for the Avian Glen Amenity Area as follows: Sewer: 3.12 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 936 gallons. Water: 3.12 E.D.U.'s as per Water Ordinance A-54, Section 4.03. Not to exceed an average daily flow of 936 gallons. Construction or development must begin within 12 months or said approval expires and the builder or developer must reapply to the Board. The motion was seconded by McKinney. All members voted aye. Board of Public Works & Safety September 8, 1993 REQUEST FOR WATER AVAILABILITY - LAKEVIEW HEALTH CARE CENTER: Johnson made a motion to approve water availability for the Lakeview Health Care Center as follows: Water: 19.5 E.D.U.'s as per Water Ordinance A-54, Section 4.03. Not to exceed an average daily flow of 5,850 gallons. The motion was made contingent upon signed affirmation from the petitioners that a future attempt by the City to annex the property will not be remonstrated against by the petitioners. Construction or development must begin within 12 months or said approval expires and the builder or developer must reapply to the Board. The motion was seconded by McKinney. All members voted aye. Upon REQUEST FOR DOUBLE DRIVE CUT - 1438 WOODPOND S. ROUNDABOUT: the recommendation of the City Engineer, Johnson made a motion to approve a double drive cut, as per plans submitted at 1438 Woodpond S. Roundabout. The motion was seconded by McKinney. All members voted aye. CHANGE ORDER CONTRACT BETWEEN THE CITY OF CARMEL AND CONTRACTORS Johnson made a motion to approve a change order UNITED, INC.: between the City of Carmel and Contractors United, Inc. reducing the contract total by $802 due to a 20% deduction due to partial failure of the HAC Bit Coated Aggregate Base based on specifications for 116th and Gray Road project. The motion was seconded by McKinney. All members voted aye. PERFORMANCE BOND RELEASES: BW-9-8-93-1 - CEDAR LAKE, SECTION 2 - STREETS BW-9-8-93-2 - FOSTER ESTATES, SECTION 1 - STREETS BW-9-8-93-3 - FOSTER ESTATES, SECTION 2 - STREETS BW-9-8-93-4 - FOSTER ESTATES, SECTION 3 - STREETS BW-9-8-93-5 - FOSTER GROVE, SECTION 3 - STREETS BW-9-8-93-6 - FOSTER GROVE, SECTION 4 - STREETS BW-9-8-83-7 - FOSTER MANOR, SECTION 3 - STREETS BW-9-8-93-8 - FOSTER RIDGE, - STREETS: Upon the recommendation of the City Engineer, Johnson made a motion to approve the following performance bond resolutions: BW-9-8-93-1 - Cedar Lake, Section 2 - Streets BW-9-8-93-2 - Foster Estates, Section 1 - Streets BW-9-8-93-3 - Foster Estates, Section 2 - Streets BW-9-8-93-4 - Foster Estates, Section 3 - Streets BW-9-8-93-5 - Foster Grove, Section 3 - Streets 2 BW-9-8-93-6 - Foster Grove, Section 4 - Streets BW-9-8-83-7 - Foster Manor, Section 3 - Streets BW-9-8-93-8 - Foster Ridge, - Streets The motion was seconded by McKinney. All members voted aye. Board of Public Works & Safety September 8, 1993 CHANGES IN RANK - CARMEL POLICE DEPARTMENT / MICHEAL R. DIXON, Upon the recommendation of Carmel TRACY TAYLOR, WILLIAM COLLINS: Police Chief Roger C. Conn, McKinney made a motion to approve the following personnel changes in the Carmel Police Department: Effective September 11, 1993 William L. Collins - To Sergeant, Criminal Investigation Division Base Pay $1,262.66 bi-weekly plus longevity. Note for the record: Collins opted to take a demotion in order to be transferred to the Criminal Investigation Division. Micheal R. Dixon - To Lieutenant, Base Pay $1,328.55 bi-weekly plus longevity. Tracy L. Taylor - To Sergeant, Base Pay $1,262.66 bi-weekly plus longevity. The motion was seconded by Johnson. All members voted aye. Johnson made a REQUEST FOR GAZEBO USAGE - SEPTEMBER 18, 1993: motion allow the Redirections Company gazebo, and electricity usage at Carmel Civic Square on September 18, 1993 from 1:00 P.M. to 4:00 P.M., the motion included approval for placement of a blow-up bounce tent in the commons area with placement and removal of the tent to be made on September 18th. The motion was seconded by McKinney. All members voted aye. Johnson stated Redirections must contact the Fire Department to obtain their consent for use of the restroom facilities. REQUEST FOR PERMISSION TO HOLD AUDIO CONTEST AT WOODLAND SHOPPES Johnson stated the Board had no objections to the request of D J's Mobile Toys' conducting an audio system contest at the Woodland Shoppes located at 1764 East 116th Street from 12:00 Noon until 5:30 P.M. on September 26th, October 3rd and October 10th. Johnson stated the company would still be held liable to City nuisance laws and it was his feeling the Board required no formal 3 action because of lack of jurisdiction over the cite of the contest. Johnson stated the police department and the Department of Community Development were duly informed of the intended contest and, also, had no objection. Board of Public Works & Safety September 8, 1993 REQUEST FROM CARMEL HIGH SCHOOL TO RELEASE LOT AT 638 W. 146TH At the request STREET TO BE SERVED BY HAMILTON COUNTY UTILITIES: of the Carmel High School Industrial Arts Department, Johnson made a motion to release the lot located at 638 W. 146th Street to be served by Hamilton County Utilities. The motion was seconded by McKinney. All members voted aye. REQUEST FROM CARMEL HIGH SCHOOL BAND TO HOLD AN OVERNIGHT PIZZA Johnson made a motion to PARTY IN CITY HALL ON OCTOBER 23, 1993: approve a request by the Carmel High School Band to hold an overnight pizza party in City Hall from 12:00 midnight until the next morning of October 23, 1993 contingent upon proper adult supervision and clean-up. The motion was seconded by McKinney. All members voted aye. REQUEST FOR CITY HALL CAUCUS ROOM TO BE USED TWICE WEEKLY FOR A At the request of Carmel citizen SENIOR CITIZEN EXERCISE GROUP: Helen Wilson, Johnson made a motion to approve use of the Carmel City Hall Commissary on Monday's and Thursday's from 2:45 P.M. until 4:15 P.M., on a trial basis, for a senior citizen "stretching" exercise group. Johnson stated no city employee would be available to move furniture. The motion was seconded by McKinney. All members voted aye. Johnson advised the senior citizens group that the area was a growth area for the building and the time that they may be allowed use of the facilities may be limited. AMENDMENT TO THE EMPLOYEE HEALTH BENEFIT PLAN BETWEEN THE CITY OF Johnson made a motion to approve an CARMEL AND THE NYHART COMPANY: amendment to the Employee Health Benefit Plan between the City of Carmel and the Nyhart Company to change the emergency room care for the PPO from $75 to $25. The motion was seconded by McKinney. All members voted aye. REQUEST FOR CONTRACT APPROVAL BETWEEN THE CITY OF CARMEL AND REX At the request of BUSINESS MACHINES - CARMEL POLICE DEPARTMENT: Carmel Police Chief Roger C. Conn, Johnson made a motion to approve the maintenance contract between the City of Carmel and Rex Business Machines for a typewriter in the Criminal Investigation 4 Division. The motion was seconded by McKinney. All members voted aye. For the record, Johnson asked Conn to provide an address for Rex Business Machines on the contract along with correction of the Police Department address on the contract. Board of Public Works & Safety September 8, 1993 REQUEST FOR CONTRACT APPROVAL BETWEEN THE CITY OF CARMEL AND PITNEY BOWES, INC. FOR MAIL MACHINE LEASE - OFFICE OF THE CLERK-TREASURER: At the request of Clerk-Treasurer Susan W. Repp, Johnson made a motion to approve the contract between the City of Carmel and Pitney Bowes, Inc. for a mail machine lease in the Office of the Clerk-Treasurer. The motion was seconded by McKinney. All members voted aye. PLAN AND SPECIFICATION APPROVAL FOR SIGNAL INSTALLATION AT RANGE LINE ROAD AND SMOKEY ROW AND SIGNAL MODERNIZATION AT GUILFORD AND Johnson made a motion to approve the plan and MAIN STREETS: specification approval for signal installation and modernization at Range Line Road and 136th Street, Main Street and Guilford Road and Range Line Road and Napanee Drive. The motion was seconded by McKinney. All members voted aye. RESOLUTION BW-9-8-93-9, RESCINDING THE ORDER FOR THE CARMEL SEWER Johnson made a motion to DEPARTMENT TO CLEAN THE CLARY SEWER: approve Resolution BW-9-8-93-9 rescinding the September 8, 1980 order from the Carmel Sewer Department to clean the Clary sewer located at 711 Alwyne Road every three months. The motion was seconded by McKinney. All members voted aye. REQUEST FOR A LATERAL TRANSFER BETWEEN THE CARMEL POLICE DEPARTMENT Carmel Police Department 1st Class AND THE CARMEL FIRE DEPARTMENT: Officer S. Kent Haymaker requested Board consideration pertaining to his proposed lateral move from the Police to the Fire Department allowing him to laterally move his earned 1st Class Rank pay to the position of 3rd Class Probationary Firefighter. Haymaker asked the Board to consider his 1st Class ranking as an earned pay benefit granted to sworn personnel which was based strictly on years of service. Haymaker, and his wife Janet Haymaker, cited several prior employee inter-departmental transfers which allowed those employees to take their rank and rank pay with them. 5 Johnson maintained the comparison did not apply due to the fact the transfers were similar in job duties and responsibilities and in the case of Street Commissioner Klingensmith, was an appointment of a former Mayor. Extensive discussion ensued among the Haymakers, Board members and Police Chief Roger Conn. Johnson stated he had not been persuaded the 1st Class Rank was transferable, however, he was reluctant to make a final decision in the matter until the third member of the Board, Steve Brown, was present to provide additional input. Board of Public Works & Safety September 8, 1993 Johnson encouraged Haymaker to provide the Board with whatever research materials he had been able to find and motioned to duly table the matter until the next regular meeting of the Board, allowing all parties time to investigate the request in greater detail. The motion was seconded by McKinney. All members voted aye. REQUEST FOR PERMISSION TO CLOSE THE STREET BETWEEN 131ST STREET AND Johnson made a motion to approve DORSETT ON FLEETWOOD DRIVE NORTH: closing of the street between 131st Street and Dorsett on Fleetwood Drive North on September 18, 1993 from 2:30 P.M. and 7:00 P.M. for a block party. The motion was seconded by McKinney. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________ Susan W. Repp, Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer 6 ATTEST: ______________________________ Susan W. Repp, Clerk-Treasurer 7