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Home My WebLink AboutBPW-09-22-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES SEPTEMBER 22, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board member Rick McKinney and Clerk-Treasurer Susan W. Repp were in attendance. Board member, Steve Brown was absent. PLEDGE OF ALLEGIANCE Johnson made a motion to approve the minutes APPROVAL OF MINUTES: of the regular sessions of September 8, 1993 and the special meeting of the Board of Public Works and Safety of September 1, 1993. The motion was seconded by McKinney. All members voted aye. Approval of the minutes of the August 18, 1993 were withheld until Board member Steve Brown is present. BIDS: BID OPENING / CITY OF CARMEL 1993 SIDEWALK IMPROVEMENT PROGRAM. Due to improper publication of notice to the bidders, in accordance with State statutes, bid opening was withdrawn until proper publication requirements are met. OLD BUSINESS: REQUEST FOR A LATERAL TRANSFER OF RANK BETWEEN THE CARMEL POLICE Johnson made a motion DEPARTMENT AND THE CARMEL FIRE DEPARTMENT: to table this item indefinitely. The motion was seconded by McKinney. All members voted aye. NEW BUSINESS: At the request of Developer C. P. PLAT SIGNATURE FOR MILLBROOK: Morgan, Mayor Johnson and Rick McKinney signed the plat for Millbrook. Christie Starr, representing C.P. Morgan, took possession of the plats to be recorded. At the request of PLAT SIGNATURE FOR WILLIAMSON RUN, SECTION 8: developer C. P. Morgan, Mayor Johnson and Rick McKinney signed the plat for Williamson Run, Section 8. Christie Starr, representing C. P. Morgan, took possession of the plats to be recorded. Johnson made a motion to approve the PERFORMANCE BOND RELEASES: following Performance Bond Release Resolutions: BW-9-22-93-1-Woodgate, Section 1, Signs, Monuments, Markers BW-9-22-93-2-Woodgate, Section 2, Signs, Monuments, Markers 1 BW-9-22-93-3-Woodgate, Section 3, Monuments and Markers BW-9-22-93-4-Bahill, Section 1, Signs, Monuments, Markers Board of Public Works and Safety September 22, 1993 BW-9-22-93-5-Stonewick, Section 1, Signs, Monuments, Markers and Exterior Sidewalks BW-9-22-93-6-Windpointe, Section 1, Signs, Monuments, Markers and Exterior Sidewalks The motion was seconded by McKinney. All members voted aye. REQUEST FOR PERMISSION OF ROAD USE FOR WHITE RIVER PARK STATE GAMES Johnson made a motion to allow for use of the ON OCTOBER 17, 1993: roads as requested by the Runners Forum of Carmel and Indiana Sports Corporation for the White River Parks Games on Sunday October 17, 1993, contingent upon delivery proof of insurance to the Office of the Clerk-Treasurer by October 14, 1993. The motion was seconded by McKinney. All members voted aye. SEWER AVAILABILITY / CURRY COMMERCIAL BUILDING: Johnson made a motion to approve water and sewer availability for the Curry Commercial Building as follows: Sewer: 10.2 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 3,060 gallons. Construction or development must begin within 12 months or said approval expires and the builder or developer must reapply to the Board. The motion was seconded by McKinney. All members voted aye. REQUEST FOR BOARD APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF CARMEL AND JANET J. DASKALOS AND RICHARD I. POHLMAN CONSULTANTS, TO CONDUCT A HUMAN AND PHYSICAL RESOURCE SURVEY OF THE CARMEL FIRE Johnson made a motion to approve an agreement between DEPARTMENT: the City of Carmel and Janet J. Daskalos and Richard I. Pohlman Consultants to conduct a human and physical resource survey for the Carmel Fire Department. The motion was seconded by McKinney. All members voted aye. REQUEST FOR BOARD APPROVAL FOR FIRE DEPARTMENT PROMOTION OF Upon the recommendation of Carmel Fire Chief TERRY T. FLEMING: Steven A. Couts, Johnson made a motion to approve the following personnel changes in the Carmel Fire Department: Effective September 22, 1993 - Terry T. Fleming - Promoted to 2 the technical rank of Captain in charge of Fire Investigations, with no change in pay, as his current position of Senior Inspector has a same base pay as Captain. The motion was seconded by McKinney. All members voted aye. Board of Public Works and Safety September 22, 1993 REQUEST FOR BOARD APPROVAL BY THE CARMEL FOUNTAIN SQUARE COMMITTEE FOR A STREET CLOSING AT FOUNTAIN SQUARE AND PERMISSION TO SELL SOFT Johnson made a motion to DRINKS AND COFFEE ON SEPTEMBER 25, 1993: approve closing of the street around Fountain Square on September 25, 1993 from 5:00 P.M. to 9:30 P.M. and to allow permission to sell soft drinks and coffee at the Carmel Symphony Orchestra concert at the gazebo on September 25, 1993. The motion was seconded by McKinney. All members voted aye. REQUEST FOR BOARD APPROVAL TO CLOSE STREETS IN THE WATERSTONE DEVELOPMENT FOR THE HOME SHOW, SEPTEMBER 29, 1993 THROUGH OCTOBER At the request Ann Parker representing the Brenwick 17, 1993: Companies, Johnson made a motion to approve closing of the streets, as per the plans submitted,in the Waterstone neighborhoods of Stonehill, Bahill and Windpointe for a home show on October 2, 1993 through October 17, 1993 with barricades erected between September 29th through October 17, 1993. The motion was seconded by McKinney. All members voted aye. REQUEST FOR PARTIAL VACATION OF SANITARY EASEMENT ON LOT 31 - BLUE Christie Starr, representing C.P. Morgan Co., CREEK WOODS: requested partial vacation of the sanitary easement to fifteen feet of lot 31 in Blue Creek Woods, due to the necessity of having to move a sewer. Johnson so moved. The motion was seconded by McKinney. All members voted aye. FINAL ACCEPTANCE OF 116TH STREET AND GRAY ROAD INTERSECTION - Mayor Johnson made a motion to sign PROJECT NUMBER STPM-B886 (1): the completion agreement for the 116th and Gray Road intersection, Project #STPM-B886 (1). The motion was seconded by McKinney. All members voted aye. REQUEST FOR THE USE OF THE CARMEL CITY COUNCIL CHAMBERS ON OCTOBER Fred Garrison requested use of the City Council chambers 23, 1993: for October 23, 1993 for a wedding with 100 invited guests. Garrison also asked for permission to decorate the chambers two hours prior to the wedding. Johnson made a motion to deny the request since Garrison was not a Carmel resident. The motion was seconded by McKinney. All members voted aye. 3 REQUEST FOR WATER AND SEWER AVAILABILITY - AVIAN GLEN AMENITY AREA: At the request of petitioner William T. Greenwood, Johnson made a motion to approve water and sewer availability for a double to be built at 110 1st Ave. N.W. as follows: Sewer: 1.62 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 486 gallons. Board of Public Works and Safety September 22, 1993 Water: 1.62 E.D.U.'s as per Water Ordinance A-54, Section 4.03. Not to exceed an average daily flow of 486 gallons. Construction or development must begin within 12 months or said approval expires and the builder or developer must reapply to the Board. The motion was seconded by McKinney. All members voted aye. REQUEST FOR PERMISSION TO FILM A COMMERCIAL IN FOUNTAIN SQUARE WITH At the TEMPORARY STREET CLOSING DURING PORTIONS OF THE FILMING: request of Judy Desmond of Richmarc Motion Picture Productions, Johnson made a motion to allow filming of a commercial to take place in Fountain Square on Monday, September 27, 1993 from 7:00 A.M. to 11:30 A.M. and to allow the street to be temporarily closed during portions of the filming, after allowing employees through prior to 8:00 A.M. and contingent upon the petitioner securing a flagman during the street closing, allowing Thursday, September 30, 1993 as a rain day. The motion was seconded by McKinney. All members voted aye. REQUEST FOR AGREEMENT APPROVAL BETWEEN THE CITY OF CARMEL AND JONES Johnson made a & HENRY ENGINEERS, INC. / AMENDMENT NO. 7-93: motion to approve agreement #7-93 between the City of Carmel and Jones & Henry Engineers, Inc. for engineering services in connection with the design of the sewers to abandon Woodfield 1 and Bradford Lift Stations. The motion was seconded by McKinney. All members voted aye. REQUEST FOR AGREEMENT APPROVAL BETWEEN THE CITY OF CARMEL AND MOORE Johnson made a motion to ENGINEERS / AMENDMENT EXHIBIT A-2: approve agreement #7-93 between the City of Carmel and Moore Engineers for engineering services in connection with the chiller relocation in the Water Treatment Facility #5. The motion was seconded by McKinney. All members voted aye. REQUEST FOR AGREEMENT APPROVAL BETWEEN THE CITY OF CARMEL AND 4 Johnson made a CREGOR & LALLEY ATTORNEYS FOR LEGAL SERVICES: motion to approve an agreement between the City of Carmel and Cregor and Lalley Attorneys for legal services pertaining to water and sewer protection and service issues, contingent upon approval of the City Attorney. The motion was seconded by McKinney. All members voted aye. The Mayor requested all copies of the contract be held by the Office of the Clerk-Treasurer until City Attorney, Gordon Byers gave notice to release the documents. Board of Public Works and Safety September 22, 1993 CHANGE ORDER CONTRACT BETWEEN THE CITY OF CARMEL AND INDIANA Johnson made a motion CONSTRUCTION CORP. WATER PLANT #5 PROJECT: to approve a change order between the City of Carmel and Indiana Construction Corp. increasing the original contract for the Water Plant #5 project by an additional $11,800 due to the necessity of yard piping reconfigurations and an addition of main and hydrants east along 126th Street. The motion was seconded by McKinney. All members voted aye. LAND ACQUISITION SERVICES AGREEMENT BETWEEN THE CITY OF CARMEL AND THE HOOSIER GROUP FOR ADDITIONAL WELL SITES FOR THE CITY OF CARMEL Johnson made a motion to approve the land WATER UTILITY: acquisition services agreement between the City of Carmel and the Hoosier Group for additional well sites for the City of Carmel and Water Utility. The motion was seconded by McKinney. All members voted aye. REQUEST FOR CONTINUANCE TO THE SCHEDULED SEPTEMBER 23, 1993 HEARING OF THE BOARD OF PUBLIC WORKS AND SAFETY PERTAINING TO THE HEARING OF CITY OF CARMEL POLICE DEPARTMENT PATROLMAN JEFFREY D. JELLISON: City of Carmel Attorney, Gordon Byers filed a motion for continuance, which was submitted by Carmel Police Department Patrolman Jeffrey D. Jellison's attorney, John F. Kautzman, pertaining to Jellison's scheduled September 23, 1993 disciplinary hearing before the Board of Public Works and Safety. In an Appearance and Motion for Continuance filed by Kautzman, Kautzman cited the reason for the request for delay was based on Kautzman's current involvement in a jury trial and the necessity for further discussions and negotiations with Carmel's City Attorney. Byers stated, for the record, Kautzman may exercise his right to stay to proceedings. Byers advised the Board the new statutes 5 which control the stay to proceeding issues were amended in July of 1993 to include a provision that the administrative proceeding may be stayed if there is a pending criminal charge. Byers recommended the Board reschedule a hearing for Thursday, September 30, 1993 at 7:00 P.M. and informed the Board that Jellison and his attorney may file a written or verbal request to stay the proceeding pending disposition of the criminal charge. In the event the Board is asked to stay the proceeding, the Board must then decide whether Jellison shall be suspended with or without pay. Board of Public Works and Safety September 22, 1993 As recommended by City Attorney Byers, Johnson made a motion to postpone the meeting until September 30, 1993 at 7:00 P.M. The motion was seconded by McKinney. All members voted aye. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________ Susan W. Repp, Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer ATTEST: ______________________________ Susan W. Repp, Clerk-Treasurer 6