HomeMy WebLinkAboutCCM-09-01-93 SPECIALSPECIAL MEETING MINUTES
OF THE CARMEL CITY COUNCIL
THE CLAY TOWNSHIP TRUSTEE,
AND CLAY TOWNSHIP ADVISORY BOARD
SEPTEMBER 1, 1993
7:00 P.M.
CARMEL CITY HALL/COUNCIL CHAMBERS
The special meeting of the Carmel City Council, Clay Township
Trustee and Clay Township Advisory Board was called to order by
President of the City Council, Thomas Kendall. Other City Council
members in attendance were James Quinn, Frank Fleming, Luci Snyder,
Alan Potasnik and Tim Story. Clay Township Trustee John Hensel and
Township Advisory Board members James Dillon, Carl Swain and Bob
Book along with their attorney Christine Altman were in attendance.
City Attorney Gordon Byers, Carmel Mayor Ted Johnson and Carmel
Clerk-Treasurer Susan W. Repp were also present.
President Kendall stated that since this was a joint meeting the
Council should suspend their rules, move the chairs around, and
have the advisory board members join them at the dias.
Councilor Quinn inquired why the Mayor was not presiding over the
meeting as required by state law. The Mayor did not use the
microphone and no answer could be heard or recorded.
Kendall stated he had a proposed agenda in front of him, given to
him by the township and suggested the next order of business would
be to adopt the agenda.
Quinn asked when the agenda had been posted. Kendall stated this
was not a posted agenda but merely a proposed agenda that the
Council could adopt and would not be required to be posted since
the intent of the meeting was posted and advertised. Kendall went
on to say the park joinder agreement was the sole item to be
discussed and the order of the meeting need not be posted.
Councilor Story made a motion to adopt the proposed agenda, as
submitted. Councilor Snyder seconded the motion. Quinn voted nay
and all other members voted aye. Motion carried.
Kendall made a motion to allow the township to sit at the dias
during the meeting. Snyder seconded the motion. All members voted
aye. Motion carried.
Councilor Story
PROPOSED AMENDMENT/CITY TO ACCOUNT FOR THE FUNDS:
made a motion to refer to page 10 of the joinder agreement, article
6.3, which currently reads, "The trustee as disbursing officer of
the township is hereby delegated the authority to receive, disburse
and account for all revenues raised under this agreement. No
disbursements for park and recreation shall be made except through
claims approved by the board, etc." Councilor Story then proposed
the first sentence be changed to say, "The Clerk-Treasurer of the
City of Carmel as disbursing officer of the City," and change
similar phraseology accordingly throughout the agreement effective
January 15, 1994. The motion was seconded by Councilor Quinn.
Several hours of discussion took place concerning this amendment,
the purpose of and reason for the proposed amendment, the effect it
would have on park board employee benefits and the interest of the
community served by the proposed amendment. Discussion also took
place concerning what would happen if either party were to break
the joinder agreement.
Township Advisory Board member Bob Book stated that a separate vote
by the township, on this amendment would take place by the township
board on September 21, 1993.
A vote of the City Council was taken on the proposed amendment.
The amendment passed by a 4 to 2 majority. Councilors Potasnik and
Fleming voted nay.
Much discussion was
CARMEL'S UNDERPAYMENT FOR 1993 OF $75,000:
held concerning the reason Carmel withheld $75,000 from the 1993
park joinder payment to the township. This discussion was tabled
until clarification could be made on the type of grant the park
received and would be placed on the September 20, 1993 City
Council's agenda.
EFFECT OF CARMEL'S BUDGET REDUCTION ON PARK BOARD 1994 PROGRAM:
Much discussion was held concerning the effect and the legality of
Carmel reducing the 1994 contribution the City budgeted for the
park joinder payment by $100,000. Attorney for the township stated
the way the cut was made was not in accordance with the procedures
outlined in the joinder agreement.
Discussion was held pertaining to whether the township would be
making up the difference and/or paying the $100,000 instead of
Carmel. Dr. Dillon, speaking on behalf of the township, stated
they advertised the amount of the budget that was agreed upon by
both parties. Dillon stated now that Carmel had cut the budget the
Township was unable to support the amount advertised. The attorney
for the township stated it would be the township's option to make
up the difference. If the township could not or would not make up
the $100,000 then the budget would have to be reduced.
No action was taken on this matter.
There being no further business, the meeting was duly adjourned.
____________________________________
ATTEST: Thomas E. Kendall, Presiding Officer
______________________________
Susan W. Repp, Clerk-Treasurer