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HomeMy WebLinkAboutBPW-08-04-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES AUGUST 4, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Board member Steve Brown. Board member Rick McKinney and Clerk-Treasurer Susan W. Repp were also in attendance. Mayor Johnson was absent. PLEDGE OF ALLEGIANCE McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular session of July 21, 1993 as submitted. The motion was seconded by Brown. All members voted aye. McKinney made a motion to add the following item to the ADD-ONS: end of the agenda: 1) Resolution BW-8-4-93-3 The motion was seconded by Brown. All members voted aye. NEW BUSINESS: AGREEMENT BETWEEN THE CITY OF CARMEL AND BUTLER, FAIRMAN AND SEUFERT, INCORPORATED FOR PROFESSIONAL SERVICES REGARDING BRIDGE McKinney made a motion to NO. 155 ON 116TH STREET OVER COOL CREEK: postpone indefinitely the agreement between the City of Carmel and Butler, Fairman and Seufert, Incorporated for professional services regarding bridge #155 on 116th Street over Cool Creek. The motion was seconded by Brown. All members voted aye. REQUEST FOR CROP WALK SPONSORED BY CHURCH WORLD SERVICE ON OCTOBER McKinney made a motion to approve the request and route 17, 1993: for a Crop Walk sponsored by the Church World Service on October 17, 1993 contingent upon proof of insurance to be delivered to the Office of the Clerk-Treasurer by October 13, 1993. The motion was seconded by Brown. All members voted aye. CHANGE ORDER BETWEEN THE CITY OF CARMEL AND CONTRACTORS UNITED, Brown made a motion to approve the INC. FOR 116TH AND GRAY ROAD: change order between the City of Carmel and Contractors United, Inc. for additional work required on Gray Road with a total increase of $22,088.63. The motion was seconded by McKinney. All members voted aye. CHANGE ORDER BETWEEN THE CITY OF CARMEL AND INDIANA CONSTRUCTION McKinney made a motion CORPORATION FOR WATER TREATMENT PLANT #5: to approve the change order between the City of Carmel and Indiana Construction Corporation for Water Treatment Plant #5 with a total 1 increase of $586.00. The motion was seconded by Brown. All members voted aye. AMENDMENT #4-93 BETWEEN THE CITY OF CARMEL AND JONES AND HENRY ENGINEERS FOR ENGINEERING SERVICES FOR THE NORTHWEST WATER MAIN McKinney made a motion to approve amendment IMPROVEMENTS PROJECT: #4-93 between the City of Carmel and Jones and Henry Engineers for engineering services for the northwest water main improvements project with total cost not to exceed $8,000. The motion was seconded by Brown. All members voted aye. MAINTENANCE AGREEMENT BETWEEN THE CITY OF CARMEL AND COPYRITE: Carmel Police Chief Roger C. Conn requested approval of a maintenance agreement for a Police Department copier between the City of Carmel and CopyRite. McKinney so moved. The motion was seconded by Brown. All members voted aye. PROMOTIONS - CARMEL POLICE DEPARTMENT / AARON DIETZ AND KIM PRATT: At the request of Carmel Police Chief Roger C. Conn, Brown made a motion to approve the following promotions: Effective August 14, 1993: Kimberly K. Pratt and Aaron K. Dietz to 1st Class Patrolman with a base pay of $1,209.03 bi-weekly plus longevity. The motion was seconded by McKinney. All members voted aye. PERFORMANCE BOND RELEASES/ RESOLUTION BW-8-4-93-1/ 1) AVIAN GLEN SECTION 4 - STREETS (BASE & BINDER), CURBS & GUTTERS WATER MAINS, SANITARY SEWERS, STORM SEWERS. RESOLUTION BW-8-4-93-2/ 2) WILLIAMSON RUN, SECTION 6 - STREETS AND SIDEWALKS: McKinney made a motion to approve the following performance bond releases: Resolution BW-8-4-93-1/ Avian Glen, Section 4 - Streets (Base & Binder), Curbs & Gutters, Water Mains, Sanitary Sewers, Storm Sewers Resolution BW-8-4-93-2/ Williamson Run, Section 6 - Streets and Sidewalks. The motion was seconded by Brown. All members voted aye. REQUEST FOR ENCROACHMENT UPON DRAINAGE AND UTILITY EASEMENT / 5307 Upon the recommendation of the City Engineer JEFFERSON ROUNDABOUT: and the written request of petitioners Mr. & Mrs. Goulet, McKinney made a motion to allow encroachment upon the City's portion of a 10' drainage and utility easement at the petitioners home located at 5307 Jefferson Roundabout contingent upon written approval of 2 all other affected utilities. The motion was seconded by Brown. All members voted aye. CHANGE ORDER BETWEEN THE CITY OF CARMEL AND BOWEN ENGINEERING FOR McKinney made a motion to approve THE WASTEWATER TREATMENT PLANT: the change order between the City of Carmel and Bowen Engineering for additional work required for the Wastewater Treatment Plant Project with a total increase of $4,966.00. The motion was seconded by Brown. All members voted aye. AGENDA ADD-ON: McKinney made a motion to add Jones & Henry agreement #6-93 to the agenda. The motion was seconded by Brown. All members voted aye. AMENDMENT 5-93 TO AGREEMENT BETWEEN THE CITY OF CARMEL AND JONES AND HENRY ENGINEERS RELATING TO ENGINEERING SERVICES REQUIRED FOR McKinney made a motion to approve THE BROOKSHIRE LIFT STATION: agreement #5-93 between the City of Carmel and Jones and Henry Engineers, Inc. for engineering services required for the Brookshire Lift Station not to exceed $23,900. The motion was seconded by Brown. All members voted aye. RESOLUTION BW-8-4-93-3 / A RESOLUTION ENACTING A FAMILY LEAVE Brown made a POLICY FOR THE EMPLOYEES OF THE CITY OF CARMEL: motion to approve Resolution BW-8-4-93-3, a resolution enacting a family leave policy for the employees of the City of Carmel effective August 5, 1993. The motion was seconded by McKinney. Brown made a motion to amend the proposed Family Medical Leave Policy as follows: "Human Resources Department" to read: "Mayor and/or Change: Mayor's Human Resources designee." Number 2) under the section Compensation While on Leave Change: to read: "The Employee is required to use all accrued vacation time." The motion was seconded by McKinney. Call for the question. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________ Susan W. Repp, Clerk-Treasurer Approved: 3 _______________________________ ATTEST: Steven Brown, Presiding Officer ______________________________ Susan W. Repp, Clerk-Treasurer 4