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Home My WebLink AboutBPW-07-07-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JULY 7, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Janice L. Hope was also in attendance. PLEDGE OF ALLEGIANCE McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular session of June 23, 1993 amending page two under Kroger Sewer and Water Availability section 4 to read: "All members voted nay." and to amend the minutes of June 9th, 1993 meeting pertaining to the position of 3rd Class Civilian to read as follows: Now reads: "with a starting salary of $824.84 bi-weekly" Should read: "with a maximum salary of $824.84 bi-weekly plus longevity". The motion was seconded by Brown. All members voted aye. Upon recommendation of Street Commissioner QUOTE RECOMMENDATIONS: Dave Klingensmith, Johnson made a motion to award the quote for the 1993 Thermoplastic Project to Airmarking Co., Inc. for a total of $16,275.96. The motion was seconded by McKinney. All members voted aye. NEW BUSINESS: REQUEST FOR RECOMMENDATION TO THE CITY COUNCIL - ANNEXATION TO THE CITY OF CARMEL FOR THE FOLLOWING PROPERTY OF PETITIONER JEFFREY H. DAVIS - 81.026 ACRES LOCATED SOUTH OF AND ADJACENT TO EAST 126TH STREET AND EAST OF AND ADJACENT TO THE COMMUNITY KNOWN James J. Nelson, representing petitioner Jeffrey H. AS WATERSTONE: Davis, requested favorable approval from the Board to the City Council for annexation of the Jeffrey H. Davis 81.026 acres of real estate located south of and adjacent to east 126th Street and east of and adjacent to the community known as Waterstone. Johnson so moved to favorably recommend annexation to the Carmel City Council. The motion was seconded by McKinney. All members voted aye. As recommended by the City Engineer and PERFORMANCE BOND RELEASES: 1 the Department of Community Development, Johnson made a motion to approve the following performance bond releases: BW-7-7-93-1 - Oakbrook - Streets (Stone, Binder, Sub-surface Drains and Asphalt Surface), Signs and Exterior Sidewalks. BW-7-7-93-2 - Ashton Section 3 - Water Main - $20,291.50 The motion was seconded by McKinney. All members voted aye. RENEWAL OF PURCHASE ORDER BETWEEN THE CITY OF CARMEL AND XEROX Upon the recommendation of the CORPORATION - CARMEL UTILITIES: Utilities Manager Jim Dougherty, Johnson made a motion to approve an agreement between the City of Carmel and Xerox Corporation for maintenance of Xerox equipment for the Carmel Utilities Department. The motion was seconded by McKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND ADA TRAINING NETWORK: Johnson made a motion to approve a contract between the City of Carmel and ADA Training Network for training and technical assistance services on compliance with the Americans with Disabilities Act. The motion was seconded by McKinney. All members voted aye. EQUIPMENT/SERVICE AGREEMENT BETWEEN THE CITY OF CARMEL AND CELLULAR Upon the recommendation of Fire ONE - CARMEL FIRE DEPARTMENT: Chief Steven A. Couts, Johnson made a motion to approve three agreements between the City of Carmel and Cellular One for maintenance for three mobile telephones for the Carmel Fire Department. The motion was seconded by McKinney. All members voted aye. ACCEPTANCE OF RESIGNATION OF CARMEL FIREFIGHTER TERRENCE RIDLEY: Upon the recommendation of Fire Chief Steven A. Couts, Johnson made a motion to accept the resignation of Carmel Firefighter Terrence Ridley effective July 10, 1993. The motion was seconded by Brown. All members voted aye. Upon the PROMOTIONS - CARMEL POLICE DEPARTMENT - RANDY SCHALBURG: recommendation of Carmel Police Chief Roger C. Conn, Johnson made a motion to approve the following promotion replacing Tim Green who had been promoted to Major: Effective July 17, 1993 Randy S. Schalburg to Lieutenant with a base pay of $1,328.55 (bi- weekly) plus longevity. The motion was seconded by McKinney. All members voted aye. Petitioner Dr. Lanter requested REQUEST FOR GATE - VALLEYBROOK: approval to install a gate across the public street entrance to his 2 property which was needed to protect his family and property from speeding traffic. Discussion ensued among Board members and Dr. Lanter regarding his request. Johnson made a motion to approve Dr. Lantner's request for a private gate installation across the public street, contingent upon the following requirements to be met by the petitioner: 1) The Board agrees to vacate the street with Plan Commission approval. 2) The vacated street right-of-way be designated as a utility easement and all existing drainage and utility easements remain. 3) The petitioner must secure Plan Commission approval and make all proper and legal plat changes pertaining to the property. 4) The gate must be designed to allow normal access to the property by emergency equipment with a written agreement on file with the City to allow for access of said equipment. (Fire, police and paramedics) The motion was seconded by McKinney. All members voted aye. REQUEST FOR SANITARY SEWER REIMBURSEMENT - WINDPOINTE SECTION II Upon recommendation of the City AND STONEWICK SECTION II: Engineer, Johnson made a motion to approve reimbursement to Mr. Sweet in the amount of $22,479.10 for the oversizing of the sanitary sewer in Windpointe Section II and Stonewick Section II and that the amount be entered in the City Engineer's official list to await reimbursement when the funds become available as per Ordinance S-41. The motion was seconded by McKinney. All members voted aye. Johnson stated, for the record, the reimbursement was adjusted from the developer's original request of $44,365.50 because a portion of the work had been done by the developer on the project prior to entering into a reimbursement agreement with the City. Johnson stated the developer was aware he would be waiving reimbursement rights if work had begun without an agreement. AMENDMENT #1 - CONTRACT BETWEEN THE CITY OF CARMEL AND A & F ENGINEERING REGARDING THE CITY OF CARMEL AND CLAY TOWNSHIP TRAFFIC Johnson made a motion to approve amendment #1 of IMPACT ANALYSIS: the contract between the City of Carmel and A & F Engineering regarding the City of Carmel and Clay Township traffic impact analysis. The motion was seconded by Brown. All members voted aye. Johnson made CONTRACT FOR THE 1993 SIDEWALK INSTALLATION PROGRAM: 3 a motion to approve the architectural design and engineering contract for the 1993 sidewalk installation program between the City of Carmel and Ghafari Architects & Engineers. The motion was seconded by McKinney. All members voted aye. ADD-ONS: McKinney made a motion to add 2 agreements between the City of Carmel and Simplex Time Recorder Company to the agenda. The motion was seconded by Brown. All members voted aye. MAINTENANCE AGREEMENTS BETWEEN THE CITY OF CARMEL AND SIMPLEX TIME RECORDER COMPANY FOR THE CARMEL POLICE DEPARTMENT AND CARMEL CITY Johnson made a motion to approve two purchase authorizations HALL: for maintenance agreements between the City of Carmel and Simplex Time Recorder Company for the Carmel Police Department and Carmel City Hall. The motion was seconded by Brown. All members voted aye. RE-SIGNING OF NOTICE OF AWARDS FOR CONTRACTS 4 AND 2 FOR THE SEWER For the record, the Board re-signed the REHABILITATION PROJECT: Jones and Henry Engineers' copies of notice of awards for contracts 4 and 2 for the sewer rehabilitation project. Johnson stated the originals had been accidentally destroyed by the U.S. Postal Service. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Janice L. Hope, Deputy Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer 4 ATTEST: ______________________________________ Janice L. Hope, Deputy Clerk-Treasurer 5