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HomeMy WebLinkAboutBPW-06-09-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JUNE 9, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan W. Repp was also in attendance. PLEDGE OF ALLEGIANCE Johnson made a motion to approve the minutes APPROVAL OF MINUTES: of the regular session of May 19, 1993, and the special meetings of May 26, 1993, May 28, 1993, and June 2, 1993 as submitted. The motion was seconded by McKinney. All members voted aye. The Board opened two bids received for the Carmel Utilities BIDS: Sewer Rehabilitation Contract # 4 as follows: Contractor Name Base Bid Alternate Bid Visu-Sewer Clean & Seal, Inc. $124,925.00 $51,900.00 National Power Rodding Corp. $150,175.50 $22,054.00 The Board opened two bids received for the Carmel Utilities Manhole Rehabilitation Contract #2 as follows: The Board opened two bids received for the Carmel Utilities Manhole Rehabilitation Contract # 2 as follows: Contractor Name Base Bid Deichman Excavating Co., Inc. $224,900.00 Universal Standards, Inc. dba Universal Service Standards $186,716.00 Johnson made a motion for Jones and Henry Engineers to take the bids under advisement and to make a recommendation at the next regular meeting of the Board. The motion was seconded by Brown. All members voted aye. BID RECOMMENDATIONS: STREET DEPARTMENT 1993 PAVING PROGRAM AND 1993 HOT ASPHALT Upon recommendation of Street RECYCLING PROGRAM AWARDS: 1 Commissioner Klingensmith, Johnson made a motion to award the following bids: 1993 Paving Program awarded to Astro Paving, Inc. for $385,446.00. 1993 Hot Asphalt Recycling Program awarded to Angelo Benedetti, Inc. for $139,025.00. The motion was seconded by McKinney. All members voted aye. BID RECOMMENDATIONS CONTINUED: Johnson made a motion to CONSTRUCTION BID FOR CIVIC SQUARE GAZEBO: award the bid for construction of the Civic Square Gazebo to C. F. Jones Groupe, Inc. for $127,480.00. The motion was seconded by McKinney. All members voted aye. Johnson stated, for the record, the contract had been signed on June 4, 1993, by approval of the Board at their June 2, 1993 meeting. NEW BUSINESS: REQUEST FOR USE OF COUNCIL CHAMBERS AND CAUCUS ROOM / WATERCOLOR Johnson made a motion to approve the use of SOCIETY OF INDIANA: the Council Chambers and the Caucus Rooms on Sunday August 8, 1993 from 1:30 to 3:30 P.M., and Sunday September 12, 1993 from 1:30 to 3:30 P.M. by the Watercolor Society of Indiana contingent upon the agreement that exhibition would take place with no sales, and that the building be left in the condition in which it was found. The motion was seconded by Brown. All members voted aye. Johnson made a motion to REQUEST FOR USE OF CITY HALL LOBBY: approve the use of the City Hall lobby on Sunday August 8, 1993 at 2:00 P.M. as a back-up site in case of rain for the wedding of Mark C. Lynch which was scheduled to take place at the Civic Square Fountain. Johnson stated custodial arrangements had been made with Joan McVey to be present in the event of rain. Johnson stated Lynch was advised of the necessity to provide his own chairs, if needed. The motion was made contingent on the building being left in the condition in which it was found. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND G. H. RAHEBI TO OPERATE CART HOT DOG STANDS ON CIVIC SQUARE AND THE CARMEL CITY PARK ON Johnson made a motion to approve an agreement between RANGELINE: the City of Carmel and G. H. Rahebi to operate cart hot dog stands on Civic Square and the Carmel City Park on Rangeline. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND ADVANCED BUSINESS CONCEPT Johnson FOR MAINTENANCE OF THE CARMEL CITY COURT FAX MACHINE: made a motion to approve an agreement between the City of Camel and Advanced Business Concepts for maintenance of the Carmel City Court fax machine. The motion was seconded by McKinney. All members 2 voted aye. AMENDED AGREEMENT BETWEEN THE CITY OF CARMEL AND COPYRITE FOR COPIER MACHINE MAINTENANCE / OFFICE OF THE CLERK TREASURER: Clerk-Treasurer Susan W. Repp requested approval of an amended agreement between the City of Carmel and CopyRite for copier maintenance in the Office of the Clerk-Treasurer stating the proposed amended agreement would save the City's annual cost for this contract of approximately $250. Johnson so moved. The motion was seconded by Brown. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN LEGAL PUBLISHING CORPORATION FOR CODIFICATION SERVICES / OFFICE OF THE CLERK- Clerk-Treasurer Susan W. Repp stated lack of TREASURER: compliance with the contract agreement forced the City to cancel its agreement with Hoosier Codification forcing the necessity to obtain a new codification service. Jones stated American Legal Publishing Corporation appeared to be able to provide the service the City needed in terms of turn-around time and accuracy. Jones asked for approval of the contract. Brown so moved. The motion was seconded by McKinney. All members voted aye. REQUEST TO HIRE A REPLACEMENT FOR A THIRD CLASS CIVILIAN POSITION As requested by Assistant VACATED IN THE CARMEL POLICE DEPARTMENT: Chief of the Carmel Police Department, Greg Meeks, Johnson made a motion to allow the Police Department to hire a replacement employee for the position of 3rd Class Civilian vacated by Kristi Dietz effective June 21, 1993, with a maximum salary of $824.84 bi- weekly. The motion was seconded by Brown. All members voted aye. PROMOTIONS - CARMEL POLICE DEPARTMENT / TERESA K. ANDERSON AND As requested by Assistant Chief Greg Meeks, Johnson TIM GREEN: made a motion to approve the following promotion effective June 19, 1993: Teresa K. Anderson to Administrative Assistant II with a base salary of $925.28 bi-weekly plus longevity. The motion was seconded by McKinney. All members voted aye. As requested by Assistant Chief Greg Meeks, Johnson made a motion to approve the following promotion (replacing Major Babb who was retiring) effective June 12, 1993: Tim Green to Major with a base pay of $1682.05 plus longevity. Johnson stated, for the record, the position of Major would serve at the pleasure of the Mayor and Chief of Police and Green would be subject to return to his prior rank of Lieutenant, if desired, by the Mayor or a future administration because this promotion was a policy making position. The motion was seconded by Brown. All 3 members voted aye. RESOLUTION BW-6-9-93-1 / A RESOLUTION ALLOWING CLAIM PAYMENTS TO UTILITY METER READERS FOR READING INDIANAPOLIS WATER COMPANY Clerk-Treasurer Repp stated Jay Benjamin of Katz, Sapper METERS: and Miller stated the City should not have a formal policy differentiating pay scales and advised the City to have the meter readers submit claims to pay-out the balance due allowing for all future readers to be paid at their regular pay scale plus overtime, if necessary, for any and all meter reading done by the employee. Repp stated Katz, Sapper and Miller intended to commit the recommendation in writing. Johnson withdrew this agenda item. ACCEPTANCE OF EASEMENTS REGARDING 96TH STREET LIFT STATION AND Johnson made a motion to accept 131ST STREET WATER MAIN PROJECT: the following easements regarding the 96th Street Lift Station: 1. An easement on American Aggregates property along 96th Street for the 96th Street Lift Station Relocation Project force main. 2. An easement on the Carmel Dad's Club property adjacent to 131st Street for the 131st Street Water Main Project. 3. An easement on V.E. and Suzanne Tatum's property adjacent to 131st Street for the 131st Street Water Main Project. The motion was seconded by Brown. All members voted aye. For the record, Brian Houghton of Jones & Henry Engineers, Inc. took all three original easements to be recorded with the Hamilton County Recorders Office. Houghton stated copies of the recorded easements would be sent to City Engineer Tom Welch and Clerk- Treasurer Repp for the City's records. CONTRACT SIGNING FOR 131ST STREET WATER MAIN: Johnson made a motion to sign the 131st Water Main Contract #3. The motion was seconded by McKinney. All members voted aye. REQUEST FOR STREET CLOSING - SMOKEY RIDGE TRAIL AND SMOKEY RIDGE Johnson made a motion to approve the street closing of TRACE: Smokey Ridge Trail and Smokey Ridge Trace from 5:30 P.M. until 10:00 P.M., Saturday July 3, 1993 for a neighborhood picnic. The motion was seconded by McKinney. All members voted aye. Johnson made a REQUEST FOR STREET CLOSING - EDEN VILLAGE PLACE: motion to approve the street closing of Eden Village Place from 3:30 P.M. until 10:00 P.M., Saturday June 12, 1993 for a neighborhood block party. The motion was seconded by McKinney. All members voted aye. REQUEST FOR PERMISSION TO USE ROADS IN THE MERIDIAN TECHNOLOGY 4 Johnson made a motion to CENTER FOR WHITE RIVER STATE PARK GAMES: approve the use of the roads within the Meridian Technology Center for bicycle races for the White River Park State Games on July 17 and 18, 1993, contingent upon the proper proof of insurance being delivered to the Office of the Clerk Treasurer by 4:30 P.M. on July 16, 1993. The motion was seconded by Brown. All members voted aye. REQUEST FOR APPROVAL OF WATER AND SEWER AVAILABILITY FOR A T & T Upon recommendation of the City BUILDING, 410 GRADLE DRIVE: Engineer, Johnson made a motion to approve the requested commercial curb cuts as per the submitted plans in addition to water and sewer availability for the A T & T Building at 410 Gradle Drive as follows: Sewer: .49 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 147 gallons. Water: .49 E.D.U.'s as per Water Ordinance A-54, Section 4.03 Not to exceed an average daily flow of 147 gallons. Construction or development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Brown. All members voted aye. As recommended by the City Engineer and Performance Bond Releases: the Department of Community Development, Johnson made a motion to approve the following performance bond releases: BW-6-9-93-2 - Bayhill Section 1 - Water Mains, Sanitary Sewers, Storm Sewers. BW-6-9-93-3 - Bayhill Section 1 - Streets, Curb & Gutters. BW-6-9-93-4 - Stonewick Section 1 - Water Mains, Sanitary Sewers, Storm Sewers. BW-6-9-93-5 - Stonewick Section 1 - Streets, Curbs & Gutters. BW-6-9-93-6 - Windpointe, Section 1 - Water Mains, Sanitary Sewers, Storm Sewers. BW-6-9-93-7 - Windpointe, Section 1 - Streets, Curbs & Gutters. BW-6-9-93-8 - Rohrer Meadows, Section 2 - Sidewalks. BW-6-9-93-9 - Ashton 2B - Storm Sewers. BW-6-9-93-10 - Ashton 3 - Sanitary Sewers, Storm Sewers. BW-6-9-93-11 - Smokey Ridge Sections 5 & 6 - Curbs & Gutters. The motion was seconded by Brown. All members voted aye. AGENDA ADD-ONS: Johnson made a motion to add the City of Carmel/Clay Township Fire and Zoning Agreements, and requests for street name changes to the agenda. The motion was seconded by McKinney. All members voted 5 aye. REQUESTS TO CHANGE STREET NAMES / FROM "E. 126TH STREET" (BETWEEN OLD MERIDIAN AND U.S. 31) TO "CARMEL DRIVE WEST" AND "STRATFORD PLACE" (WEST OF LAKESHORE DRIVE Upon approval of the State of EAST) TO "STRATFORD COURT": Indiana, the Carmel Department of Community Development, and the U. S. Post Office, Johnson made a motion to change the name of East 126th Street to Carmel Drive West and Stratford Place (West of Lakeshore Drive East) to Stratford Court. The motion was seconded by McKinney. All members voted aye. AGREEMENTS BETWEEN THE CITY OF CARMEL AND CLAY TOWNSHIP FOR FIRE Brown made a motion to approve the City of PROTECTION AND ZONING: Carmel and Clay Township Fire and Zoning agreements with the following amendments: Fire Agreement: 1) Page 3 #8 - Change "February 15, 1994" to read: "February 28, 1994". 2) Page 6 #15 - Change State Board of Accounts to read: "State Tax Commissioners". 3) Signature Page - Change "Susan W. Jones" to read: "Susan W. Repp". Zoning Agreement: 1) Signature Page - Change "Susan W. Jones" to read: "Susan W. Repp". The motion was seconded by Johnson. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Susan W. Repp, Clerk-Treasurer Approved: 6 ________________________________ T. E. Johnson, Presiding Officer ATTEST: ______________________________________ Susan W. Repp, Clerk-Treasurer 7