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Home My WebLink AboutBPW-06-23-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JUNE 23, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan W. Repp was also in attendance. PLEDGE OF ALLEGIANCE McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular session of June 9, 1993 amending page three under "Promotions" to change the phrase "policy making decision" to read: "policy making position". The motion was seconded by Brown. All members voted aye. The Board opened quotes received for the Carmel Street QUOTES: Department 1993 Thermoplastic Pavement Marking Program they are: Contractor Name Base Bid The Airmarking Co., Inc. $16,275.96 T & R Pavement Markings $16,519.51 Johnson stated the Board would take the bids under advisement and a recommendation would be made by the Street Department at the next regular meeting of the Board. BID RECOMMENDATIONS: CARMEL UTILITIES SEWER REHABILITATION CONTRACT #4 AND CARMEL Upon UTILITIES SEWER SYSTEM REHABILITATION CONTRACT #2: recommendation of Brian Houghton of Jones & Henry Engineers, Inc., Johnson made a motion to award the base and alternate bid for the Carmel Utilities Sewer Rehabilitation Project Contract #4 to National Power Rodding for a total of $172,229.50. The motion was seconded by McKinney. All members voted aye. Upon recommendation of Brian Houghton of Jones & Henry Engineers, Inc., Johnson made a motion to award the base and alternate bid of the Sewer System Rehabilitation Project Contract #2 to Universal Standards, Incorporated for a total of $186,716.00. The motion was seconded by McKinney. All members voted aye. 1 OLD BUSINESS: SEWER AND WATER AVAILABILITY AND CURB CUT FOR PROPOSED KROGER - Extensive discussion ensued among RANGELINE ROAD AND CARMEL DRIVE: Board members and Kroger representatives, James Nelson and Jim Klausmeier pertaining to the requested curb cuts for the Kroger property located near Rangeline and Carmel Drive. The following motions were made by the Board as site specific NOTE: to the Kroger property and Kroger plans only: 1) Subject to dedication and acceptance, Johnson made a motion to approve the extension of Executive Drive with an automated traffic signal to be located at the newly formed intersection of Rangeline and Executive Drive. The motion was seconded by Brown. Brown and Johnson voted aye. McKinney voted nay. Motion carried. 2) Johnson made a motion to approve a right-in, right-out curb cut located at the South West corner of the property on Rangeline Road including a protective barrier at the right-out section. (See item marked "A" on the attached map) The motion was seconded by Brown. Brown and Johnson voted aye. McKinney voted nay. Motion carried. 3) Johnson made a motion to approve the two eastern most curb cuts on Executive Drive directly North of the Kroger property. (See items marked "B" and "C" on the attached map) The motion was seconded by Brown. Brown and Johnson voted aye. McKinney voted nay. Motion carried. 4) Johnson made a motion to approve the curb cut located on the northwest corner of the property on Executive Drive. (See item marked "D" on the attached map) The motion was seconded by Brown. All members voted nay. Motion failed. As recommended by the City Engineer, Johnson made a motion to approve water and sewer availability for the Kroger Store to be located at Carmel Drive and Rangeline Road: Sewer: 29.76 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 8,928 gallons. Water: 29.76 E.D.U.'s as per Water Ordinance A-54, Section 4.03 Not to exceed an average daily flow of 8,928 gallons. 2 Construction or development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by McKinney. All members voted aye. NEW BUSINESS: As recommended by the City Engineer and PERFORMANCE BOND RELEASES: the Department of Community Development, Johnson made a motion to approve the following performance bond releases: BW-6-23-93-1 - Smokey Ridge 5 & 6 - Streets. BW-6-23-93-2 - Ashton 2B - Streets, Curbs & Gutters. BW-6-23-93-3 - Ashton 3 - Streets, Curbs & Gutters. The motion was seconded by Brown. All members voted aye. Upon the REQUEST FOR REDUCTION OF LETTERS OF CREDIT: recommendation of the City Engineer, Johnson made a motion to allow Richard Fisher of Safco Development to post a letter of credit in the amount of $19,260 for sidewalks in Phase I Ashton and $6,808 for sidewalks in Phase 2A Ashton, contingent upon a three (3) year maintenance bond in the amount of $5,136 be posted when Ashton Phase I is released and a three (3) year maintenance bond in the amount of $926 be posted when Ashton Phase 2A is released. The motion was seconded by McKinney. All members voted aye. REQUEST FOR STREET CLOSING - LAKESHORE DRIVE WEST, JULY 4, 1993: Johnson made a motion to approve the street closing of Lakeshore Drive West from Whispering Trails to the north entrance of Forest Dale Elementary School from 9:30 A.M. to approximately 10:30 A.M. on Sunday, July 4, 1993. The motion was seconded by Brown. All members voted aye. ACCEPTANCE OF EASEMENT REGARDING THE 131ST STREET WATER MAIN The Board accepted the following easement regarding the PROJECT: 131st Street Water Main Project: 1. An easement of Lynwood Farm Associates property adjacent to 131st Street for the 131st Street Water Main Project. Johnson made a motion to add a request for closing of ADD-ONS: Civic Square, a lease agreement with the Carmel Arts Council, and a request for approval of assignment of agreements from CSX to the agenda. The motion was seconded by McKinney. All members voted aye. 3 AGREEMENT BETWEEN THE CITY OF CARMEL AND THE CARMEL ARTS COUNCIL: Johnson made a motion to allow the Carmel Arts Council to lease the City building located at 30 W. Main Street for $1.00 per year, with the City providing upkeep and utilities for the building. The motion was seconded by McKinney. All members voted aye. At REQUEST FOR CLOSING OF CIVIC SQUARE, SATURDAY AUGUST 21, 1993: the request of the Carmel Fountain Square Committee, Johnson made a motion to close Civic Square on Saturday, August 21, 1993 from 8:00 A.M. to 5:00 P.M. for the second annual Carmel Fountain Square 3 on 3 Young Guns Basketball Tournament. The motion was seconded by McKinney. All members voted aye. ASSIGNMENT OF AGREEMENT BETWEEN THE CITY OF CARMEL AND ROSEMEADE Robert Dine DEVELOPMENT CORPORATION AND CCX TRANSPORTATION: representing Rosemeade Development Corp., requested Board approval of an assignment of agreement to allow the City to accept dedication of extension of a water pipeline from the Indiana Seal Property to a project located on South 116th Street at a point 145 feet south of the Milepost QQA-169 on 116th Street. Johnson made a motion to approve the assignment of agreement between the City of Carmel, Rosemeade Development Corporation and CCX Transportation. The motion was seconded by Brown. All members voted aye. CONTRACTS: AGREEMENT #3-93 BETWEEN THE CITY OF CARMEL AND JONES AND HENRY Johnson made a motion to approve agreement #3-93 ENGINEERS, INC.: between the City of Carmel and Jones and Henry Engineers, Inc. for various small projects authorized by Utilities Manager Jim Dougherty not to exceed $10,000 in total. The motion was seconded by Brown. All members voted aye. ESCROW AGREEMENTS BETWEEN THE CITY OF CARMEL AND WEITZEL CONSTRUCTION COMPANY, INC. FOR THE 131ST STREET WATER MAIN PROJECT Johnson made a motion to AND THE 96TH STREET LIFT STATION PROJECT: approve the escrow agreements between the City of Carmel and Weitzel Construction Company, Inc. for the 131st Street Water Main Project and the 96th Street Lift Station Project allowing Utilities Manager Jim Dougherty to sign on behalf of the City. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND MOORE ENGINEERS FOR ENGINEERING SERVICES PERTAINING TO THE WATER TREATMENT FACILITY #5 PROJECT AND EXHIBIT A-1 AGREEMENT FOR ENGINEERING SERVICE: Johnson made a motion to approve a general agreement between the City of Carmel and Moore Engineers for services pertaining to the Water Treatment Facility #5 Project and Agreement A-1 for specific 4 engineering services pertaining to Water Treatment Facility #5 Project. The motion was seconded by Brown. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Susan W. Repp, Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer ATTEST: ______________________________________ Susan W. Repp, Clerk-Treasurer 5