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HomeMy WebLinkAboutBPW-05-19-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES MAY 19, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan W. Repp was also in attendance. PLEDGE OF ALLEGIANCE McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular session of May 6, 1993 as submitted. The motion was seconded by Brown. McKinney and Brown voted aye. Johnson abstained since he was absent from the May 6, 1993 meeting. The Board opened one bid received for the 1993 Hot Surface BIDS: Recycling program from Angelo Beneditti, Inc. and five bids received for the 1993 Paving program from Astro Paving, Calumet Asphalt Paving Company, Inc., Grady Brothers, Inc. and Reith-Riley Construction Company, Inc. Copies of all bids are attached to the minutes of this meeting. The Board took the bids under advisement and asked Street Commissioner Dave Klingensmith to make a recommendation at the next regular meeting of the Board of Public Works and Safety. NEW BUSINESS: SIGNING OF SECONDARY PLAT APPROVAL FOR AVIAN GLEN SECTION 4: Board members signed the secondary plats for Avian Glen Section 4. COMMERCIAL CURB CUT - SILVER CONVENIENCE CENTER - 808 WEST MAIN L. E. Kleinmaier representing Silver Convenience Center on STREET: Guilford and Main Streets, requested a commercial curb cut on Main Street in order to allow easier access to the gasoline station. Discussion ensued among Board members and petitioner Kleinmaier. Johnson made a motion to approve the curb cut at 36' as submitted contingent upon the petitioner closing the middle curb cut. The motion was seconded by McKinney. All members voted aye. SEWER AND WATER AVAILABILITY AND CURB CUT FOR PROPOSED KROGER STORE James Nelson of Nelson and - RANGELINE ROAD AND CARMEL DRIVE: 1 Frankenberger representing Kroger Stores requested sewer and water availability and a commercial curb cut for the proposed Kroger Store at 1217 S. Rangeline Road. Discussion ensued among Board members and Nelson regarding the proposed curb cut. Brown stated he opposed the south exit and preferred to wait for Plan Commission design approval prior to voting on the curb cut. Nelson advised the Board the Department of Community Development held the plans for four months and at no time had there been an indication that there was a problem. Brown made a motion to table approval for sewer and water availability and the curb cut until the project received appropriate Plan Commission approval. The motion was seconded by McKinney. Brown and McKinney voted aye. Johnson voted nay. Motion carried. This item will appear on the agenda at the second meeting of the Board of Public works and Safety in June. WATER REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF CARMEL AND THE ESTRIDGE GROUP FOR PROPOSED 8" WATER LINE - CARMEL SHOPPING CENTER: Tim Daily representing Estridge requested reimbursement for a proposed 8" water line at the Carmel Shopping Center located on Main Street and Old Meridian. Brown made a motion to approve the water reimbursement agreement between the City of Carmel and the Estridge Group. The motion was seconded by McKinney. All members voted aye. LEASE AGREEMENT BETWEEN THE CITY OF CARMEL AND CARMEL SYMPHONY ORCHESTRA FOR CITY BUILDING LOCATED AT 15 FIRST AVENUE N.E.: Brown made a motion to approve a lease agreement between the City of Carmel and the Carmel Symphony Orchestra for the City building located at 15 First Avenue N.E. (Old City Meeting Hall). The motion was seconded by Johnson. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND VAN AUSDALL & FARRAR, INC. FOR TRANSCRIBER MAINTENANCE AGREEMENT - CARMEL POLICE DEPARTMENT: Carmel Police Chief Roger C. Conn requested Board approval for an agreement between the City of Carmel and Van Ausdall & Farrar, Inc. for transcriber maintenance and upkeep for two police department transcribers. Brown so moved. The motion was seconded by McKinney. All members voted aye. PROMOTIONS - CARMEL CLAY COMMUNICATIONS CENTER / ANNETTE DAHLBY, As requested by Director of CATHERINE CREMONI AND WILLIAM AKERS: the Carmel Clay Communications Center, Jerry W. Lowe, McKinney made a motion to approve the following promotions: Effective May 15, 1993 - William P. Akers from Second Class Dispatcher to First Class Dispatcher at a salary of $926.45 bi- weekly plus longevity. Effective May 25, 1993 - Annette B. Dahlby and Catherine S. Cremoni from Third Class Dispatchers to Second Class Dispatchers at a salary of $873.83 plus longevity. The motion was seconded by Brown. All members voted aye. 2 ACCEPTANCE OF GRANTS OF LIMITED MAINTENANCE AND ACCESS EASEMENT AND DEDICATION TO THE CITY OF CARMEL FROM PRIVATELY OWNED PORTIONS OF At the request of City Attorney, WATER AND SEWER SYSTEMS: Gordon Byers, Mayor Johnson withdrew this item from the agenda. Johnson SIGNING OF THE 131ST STREET WATER MAIN NOTICE OF AWARD: made a motion to approve the contract award to Weitzel Construction Company for Contract #3 for the 131st Street Water Main. The motion was seconded by McKinney. All members voted aye. SIGNING OF THE 96TH STREET LIFT STATION RELOCATION CONTRACTS: Brown made a motion to approve the relocation contracts for the lift station to be installed north of 96th Street. The motion was seconded by McKinney. All members voted aye. CONTRACT/AGREEMENT APPROVAL: AGREEMENTS BETWEEN THE CITY OF CARMEL AND CLAY TOWNSHIP FOR FIRE Christine Altman, representing Clay PROTECTION AND ZONING: Township reviewed desired changes requested by the City of Carmel to the agreements proposed by Clay Township for fire protection and zoning services. Carmel Clerk-Treasurer Susan W. Repp presented Altman with 1988, 1989, 1990, 1991, 1992 and 1993 year-to-date revenues, expenditures, details and summaries as requested by the Township. Repp stated detailed information was not available from the years prior to her terms as Clerk-Treasurer. Johnson advised Altman all of the documents historically have been regularly supplied to the Township. Johnson stated any variance in monies with the agreements would be as a result of encumbrances or special appropriations for which the Township would receive proper notice from the Office of the Mayor on a monthly basis. Johnson stated the problem area would be year-end payroll encumbrances which could not be predicted. Johnson advised identical monthly reports would be supplied to Altman, since it was apparent the Township failed to properly retain the records of reports as submitted by the City. Altman inquired about the pending 1986 zoning credits due the Township. Altman asked if the Township historical data held by the Township office was sufficient to settle the matter. Johnson advised Altman the lack of record keeping by the City from the time period involved would be a issue for the State Board of Accounts to settle. Clerk-Treasurer Repp stated the records held as supporting 3 documentation by the Township had never been audited. Repp advised Altman a bill had never been submitted to the City. Repp stated she had received a good deal of hearsay gossip about what the City owed the Township, yet a claim had never been submitted, nor had supporting documentation been submitted. Altman stated she had forwarded a letter to Clerk-Treasurer Repp the year before. Repp stated the letter was not a claim nor had it included documentation. Repp stated the Township should submit a claim with supporting documentation to start the ball rolling. Repp stated she was unable to supply the detail of records requested by the Township from 1986 and 1987 since Clerk-Treasurer Hancock did not keep record of any of the transactions requested by the Township. Johnson stated as soon as the Township presented a claim with supporting documentation, the claim would be placed on the agenda of the Carmel City Council for review and approval along with a request for an additional appropriation to cover the claim. Repp stated an identical situation existed with a $56,000 shortfall in the payroll caused by lack of record-keeping by Clerk-Treasurer Hancock. Altman, Repp and the Board reviewed the remaining suggested changes to the Fire and Zoning Agreements. Johnson reiterated he would be opposed to any contract which would bind the City to a minimum number of firemen at any given time. Johnson stated the normal ebb and flow of employee exits, retirements, and sick leaves could edge the City toward occasional violations of the agreement and for this reason he would decline consideration of a forced number in the agreement. Johnson stated the Township did not pay a portion of the insurance and if the Township insisted on inclusion the difference would have to be paid in full by the Township. Altman stated she would discuss the proposed changes with the Township Trustees and return with amended contracts. Johnson stated, for the record, he would like to attend the Township Trustee meeting to determine what the Township's concerns were pertaining to individual fine points of the agreements. CLOSING OF CONCORD LANE FROM ALTAM SOUTH TO CONCORD PLACE - MAY 31, Brown made a motion to allow the closing of Concord Lane 1993: from Altam - South to Concord Place from 12:00 Noon to 5:00 P.M. for a block party with barricades at both intersections with access for emergency vehicles if required. The motion was seconded by McKinney. All members voted aye. REQUEST FOR CLOSING OF FOUNTAIN SQUARE SATURDAY, JUNE 5, 1992 FROM 4 11:00 A.M. TO 8:00 P.M. FOR THE ANNUAL FIRE DEPARTMENT FISH FRY Brown made a motion to FUNDRAISER FOR THE SWAILS EDUCATIONAL FUND: approve the closing of Fountain Square on Saturday, June 5, 1993 for the annual Fire Department Fish Fry from 11:00 A.M. to 8: P.M. The motion was seconded by McKinney. All members voted aye. CERTIFICATE OF SUBSTANTIAL COMPLETION - CARMEL WASTEWATER TREATMENT Johnson made a motion to approve a PLANT / BOWEN ENGINEERING: substantial completion for the Carmel Wastewater Treatment Plant by Bowen Engineering. The motion was seconded by Brown. All members voted aye. REQUEST FOR APPROVAL FOR ADDITIONAL WATER AND SEWER AVAILABILITY - Per the recommendation of the City 205 EAST CARMEL DRIVE: Engineer, Brown made a motion to approve additional water and sewer availability for 505 East Carmel Drive as follows: Sewer: 1.1 E.D.U.'s as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 330 gallons. Water: 1.1 E.D.U.'s as per Water Ordinance A-54, Section 4.30. Not to exceed an average daily flow of 330 gallons. Construction or development of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by McKinney. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Susan W. Repp, Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer 5 ATTEST: ______________________________________ Susan W. Repp, Clerk-Treasurer 6