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HomeMy WebLinkAboutBPW-04-21-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES APRIL 21, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Board Members Rick McKinney and Steve Brown were in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular session of March 16, 1993, the executive session of March 16, 1993 and the special meeting of March 17, 1993 and to amend the location of the special meeting of March 17th to the council chambers and the location of the regular meeting of March 16th to the caucus room. The motion was seconded by Brown. All members voted aye. BID RECOMMENDATION: STREET DEPARTMENT BID RECOMMENDATION FOR 1993 SINGLE AXLE DUMP Upon recommendation of Street Commissioner Klingensmith, TRUCK: Johnson made a motion to award the bid for a 1993 Chevrolet single axle dump truck to Hare and Son with a bid total of $28,589.45 with trade-in. The motion was seconded by McKinney. All members voted aye. NEW BUSINESS: REQUEST FOR APPROVAL OF DRAINAGE AND UTILITY EASEMENT ENCROACHMENT Johnson stated the request for utility / 12828 CHARING CROSS: easement encroachment for 12828 Charing Cross was requested to be withdrawn by the petitioner. REQUEST FOR RECOMMENDATION TO THE CITY COUNCIL OF ANNEXATION TO THE CITY OF CARMEL FOR MILLBROOK (67.4 ACRE PARCEL WEST OF AND ADJACENT TO KEYSTONE AVENUE SOUTH OF 116TH STREET AND EAST OF 99TH STREET): James Nelson requested Board of Public Works and Safety approval of a recommendation to the City Council for annexation of Millbrook (a 67.4 acre parcel of real estate west of and adjacent to Keystone Avenue south of 116th Street and East of 99th Street). 1 Johnson so moved. The motion was seconded by Brown. All members voted aye. PRELIMINARY REVIEW OF PROPOSED ROADWAY IMPROVEMENTS FOR THE AREA SURROUNDING THE COMMON ADDRESS KNOWN AS 1217 S. RANGELINE ROAD: The Board reviewed proposed roadway improvements for the streets surrounding the common address known as 1217 S. Rangeline Road as submitted by James J. Nelson of Nelson and Frankenberger and presented by Jim Klausmeier of Pfum, Klausmeier & Gehrum. Discussion ensued among Board members, Nelson and Klausmeier regarding the proposed improvements. Johnson stated the proposed right entrance and right exit located at the southern end of the property on Rangeline Road may have to be closed if the exit caused problems with traffic, or if attempts were made by patrons to leave the premises and head southbound on Rangeline. Nelson and Klausmeier were advised through consensus of the Board, to proceed with plans to present a formal proposal to the Board of Public Works and Safety, of the roadway improvements discussed during this preliminary discussion. PLAT SIGNATURES FOR WILLIAMSON RUN SECTION 7 AND REPLAT OF A Johnson made a PORTION OF LOTS 30 AND 31 IN BLUE CREEK WOODS: motion to approve signing the plats for Williamson Run Section 7 and a replat of a portion of lots 30 and 31 in Blue Creek Woods. The motion was seconded by McKinney. All members voted aye. Board members and Clerk Treasurer Susan W. Jones signed the plats. Upon recommendation of the WATER AVAILABILITY - ROSEMEADE COMMONS: City Engineer, Johnson made a motion to approve water availability for Rosemeade Commons as follows: Water: 19 E.D.U.'s, as per Water Ordinance A-54, Sec. 4.03. Not to exceed an average daily flow of 5,700 gallons total. Construction of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Brown. All members voted aye. WATER AND SEWER AVAILABILITY - WATERSTONE COMMUNITY CENTER: Johnson made a motion to approve sewer and water availability for Waterstone Community Center as follows: Sewer: 9.22 E.D.U.'s, as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 2,766 gallons. Water: 9.22 E.D.U.'s, as per Water Ordinance A-54, Sec. 4.03. Not 2 to exceed an average daily flow of 2,766 gallons. Construction of the above project must begin within 12 months or said approval expires and the developer or builder must reapply to the Board. The motion was seconded by Brown. All members voted aye. Johnson stated SANITARY SEWER EASEMENTS - LAKES OF WILLIAMSON RUN: this item was withdrawn from the agenda, because it was covered by the next item on the agenda. SANITARY SEWER EASEMENTS REQUIRED FOR CONSTRUCTION OF THE 96TH Johnson made a motion to approve two (2) STREET LIFT STATION: sanitary sewer easements required from the C. P. Morgan Company for the construction of the new 96th Street Lift Station. The motion was seconded by McKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND DATA DESIGN, INC. / Johnson made a motion SOFTWARE SUPPORT FOR THE CARMEL CITY COURT: to approve the contract between the City of Carmel and Data Design, Inc. for software support for the Carmel City Court and to allow Judge Bardach to sign the contracts on behalf of the City. The motion was seconded by McKinney. All members voted aye. Motion carried. CONTRACTS BETWEEN THE CITY OF CARMEL AND FINANCIAL PRODUCTS Johnson CORPORATION / COMPUTER MAINTENANCE FOR CARMEL CITY COURT: made a motion to approve three contracts, respectively totaling: 1) $324.00, 2) $2,738.00 and $215.00 between the City of Carmel and Financial Products Corporation for on-site computer equipment maintenance agreements for the Carmel City Court and to allow Judge Bardach to sign the contracts on behalf of the City. The motion was seconded by McKinney. All members voted aye. Motion carried. CONTRACT FOR INDIGENT DEFENSE SERVICES BETWEEN THE CITY OF CARMEL Johnson made AND ATTORNEY JAMES D. CRUM FOR THE CARMEL CITY COURT: a motion to approve a contract between the City of Carmel and attorney, James D. Crum of Coots, Henke and Wheeler, to provide defense services for indigents appearing before the Carmel City Court and to allow Judge Bardach to sign the contract on behalf of the City. The motion was seconded by McKinney. All members voted aye. AGREEMENTS BETWEEN THE CITY OF CARMEL AND DATA DESIGN, INC. / Johnson made SOFTWARE SUPPORT FOR THE CARMEL UTILITIES DEPARTMENT: a motion to approve three agreements, respectively totaling 1)#426 - $855.00, 2)#433 - $855.00 and 3)#448 - $1,254.00 between the City of Carmel and Data Design, Inc. for software support for the Carmel Utilities Department. The motion was seconded by McKinney. All members voted aye. Motion carried. 3 AGREEMENT BETWEEN THE CITY OF CARMEL AND CLAY TOWNSHIP FOR FIRE Clerk Treasurer, Susan W. Jones expressed PROTECTION AND ZONING: concerns regarding the deadlines and requirements for specific information required by Clay Township in the Fire Protection and Zoning agreements between the City of Carmel and Clay Township. Jones stated Exhibit "C" of the Fire Protection Agreement and Exhibit "B" of the Zoning Agreement requested information that was provided to the Township by computer reports and she had no desire to filter through reports to provide breakdowns on the Township's personal forms to supply information that was already provided monthly. Jones stated her own department did not track disbursed encumbrances and had no way to comply with the request by the Township for such a breakdown. Jones also stated the responsibility for who would comply with the requests of the Township was not clear enough. Jones stated "City" was ambiguous enough in nature to allow responsibility for compliance to fall through the cracks and ultimately jeopardize a critical agreement. Brown stated "City" was by definition the correct term as the incorporated city and the responsible parties for compliance were obvious, since the Mayor, Clerk-Treasurer, Fire Chief, etc., were agents of the City and should comply with each of their responsibilities as dictated by statute. Brown advised Jones whatever was not dictated as her responsibility by State statute would ultimately fall in the lap of the Mayor. Johnson offered to complete the report as provided by the Township. Jones stated the figures would be "unaudited" and perhaps the Mayor should consider the possible liability the Township could hold against the City, in the event the figures were corrected at a later date. Jones stated item #6 of the Zoning Agreement requested information from 1986 and 1987 which was not available, nor would she vouch for the figures because the figures were compiled prior to her election, and she would not assume responsibility for their accuracy. Jones stated she would again provide the Township with the figures for 1988, 1989, 1990, and 1991, and the "unaudited" 1992 and "unaudited" prior to May 1993 figures, but stated for the record, all of the information had already been provided to the Township Trustee. Jones questioned why the necessity for the repetitious work by the City. Johnson questioned the minimum number of firefighters requested by the agreement and suggested that such a minimum may not be possible at certain times. Brown stated the Township/City agreement was 4 probably one of the most important agreements to be approved by the Board of Public Works and Safety and care should be taken to insure that the specifics were in order. McKinney made a motion to table the agreement between the City of Carmel and Clay Township for fire protection and zoning services until the details of concern could be resolved to the satisfaction of all parties. The motion was seconded by Brown. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND VERTICAL INTEGRATED APPLICATIONS FOR ANNUAL COVERAGE OF A T & T COMPUTER EQUIPMENT - Johnson made a motion to CARMEL CLAY COMMUNICATIONS CENTER: approve the agreement between the City of Carmel and Vertical Integrated Applications for annual coverage of A T & T computer equipment for the Carmel Clay Communications Center. The motion was seconded by Brown. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND ADVANCE CANINE ACADEMY FOR RECERTIFICATION AND MAINTENANCE TRAINING / CARMEL POLICE Major John Etter of the Carmel Police Department DEPARTMENT: requested approval of an agreement between the City of Carmel and Advance Canine Academy for recertification and maintenance training for the Carmel Police Department K-9 officers. Johnson so moved. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND OFFICER MOORE REGARDING Major John Etter of the K-9 HANDLING - CARMEL POLICE DEPARTMENT: Carmel Police Department requested approval of an agreement between the City of Carmel and Officer Moore regarding K-9 handling for the Carmel Police Department. Johnson so moved. The motion was seconded by McKinney. All members voted aye. PROMOTIONS - CARMEL POLICE DEPARTMENT / BRADLEY A. HEDRICK, As KURT A. GOERGES, SCOTT PILKINGTON AND WILLIAM A STITES: presented by Major John Etter, and upon the recommendation of Carmel Police Chief Roger C. Conn, Johnson made a motion to approve the following promotions: Effective May 8, 1993: Bradley A. Hedrick and Kurt A. Goerges to 2nd Class Patrolman with a base pay of $1,165.86 bi-weekly plus $150 per year longevity. Effective May 15, 1993: Scott Pilkington and William R. Stites to 1st Class Patrolman with a base pay of $1,209.03 bi-weekly plus $150 per year longevity. 5 The motion was seconded by McKinney. All members voted aye. REQUEST TO CLOSE ACCESS TO CARMEL CIVIC SQUARE FOR FIRST ANNUAL BIG Johnson made a WHEEL 500 RACE OF THE FIREFIGHTERS ATHLETIC CLUB: motion to allow the closing of the streets accessing Civic Square on Saturday May 8, 1993 from 8:00 A.M. until 2:00 P.M. for a Big Wheel 500 Race sponsored by the Carmel Firefighters Athletic Club and the Carmel Fire Department Ladies Auxiliary. The motion was seconded by McKinney. All members voted aye. REQUEST FOR DONATION OF OUTDATED AND NON-WORKING CITY OF CARMEL As requested by FIRE EQUIPMENT TO THE CARMEL FIRE BUFFS MUSEUM: Carmel Fire Chief Steven A. Couts, Brown made a motion to approve a donation to the Carmel Fire Buffs Museum, by the City of Carmel, of the following items: 1) 1- 1970 International Pumper - Serial Number 228902G379954 2) 1- Wooster 2-1/2" x 1-1/2" water thief 3) 3- Akron 2-1/2" gated play pipes 4) 1- Wooster 2-1/2" strainer 5) 1- Wooster 2-1/2" gated wye 6) 1- Elkhart 1-1/2" fog nozzle 7) 1- Elkhart 4-1/2" strainer 8) 1- Portable deck gun 9) 1- Axe 10) 3- Portable hose racks 11) 1- 35' extension ladder 12) 1- Carpenter hand lantern 13) 1- Indian pump can extinguisher 14) 3- Sections 1-1/2" fire hose #873, #874, #920 15) 2- 4-1/2" hard suction hoses 20' 16) 2- 2-1/2" hard suction hoses 20' 17) 2- Pike poles 18) 1- Folding ladder 10' 19) 1- 35' extension ladder 20) 1- 14' roof ladder 21) 1- Section 4-1/2" soft suction 22) 1- Section 2-1/2" soft suction 23) 1- Emerson resuscitator (approximately 30 years old) 24) 2- Globe "short snorter" air packs (approximately 35 years old) 25) 2- MSA 401 air packs (obsolete) 26) 1- Super vac fan 27) 1- Voice commander radio 28) 1- Bullet siren light 29) 1- 2-way radio from Car 54 (obsolete tube type) The motion was seconded by McKinney. McKinney and Brown voted aye. Johnson abstained because he was a member of the Carmel Fire Buffs. Motion carried. 6 AGREEMENT BETWEEN THE CITY OF CARMEL AND INDIANA UNIVERSITY Johnson stated REGARDING EDUCATIONAL NEED PUBLIC OPINION SURVEY: he was advising the Board of the effort to encourage IUPUI, and other organizations of higher learning to consider establishing facilities in Carmel. Johnson indicated he was about to embark on an agreement between the City of Carmel and Indiana University, to conduct a survey regarding the educational needs of the public, which would be estimated at a cost of $6.000. Johnson stated as the details became solidified the proposal would be placed before the Board of Public Works and Safety. AGREEMENT BETWEEN THE CITY OF CARMEL AND ROBERT J. HELPER / LEGAL Johnson made a motion CONSULTING FOR COMPREHENSIVE PLAN AND ZONING: to withdraw the contract between the City of Carmel and Robert J. Helper to provide Plan Commission legal services from the agenda, and asked the Office of the Clerk-Treasurer to return the contract to the Plan Commission for their approval. The motion was seconded by Brown. All members voted aye. RESOLUTION BW-4-21-93-1 / A RESOLUTION ESTABLISHING NON- APPLICABILITY OF WATER AVAILABILITY FEES FOR THE LYNNWOOD FARM GOLF Richard Rembush, COURSE AND APPROVAL OF WATER CONNECTION FEES: representing Browning Investments, requested approval of non- applicability of certain utility fees for the Lynnwood Farm Golf Course (consisting of not more than one 195 acres) and to apply water connection fees only to usage by the buildings on the property, with no connection fees assessed for the golf course irrigation, unless City of Carmel water is used (by pre-approval of the City). Rembush stated the agreement would be based on zoning approval. Brown made a motion to approve Resolution BW-4-21-93-1. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND JONES & HENRY ENGINEERS, Johnson made a motion to approve an INC. - AMENDMENT 1-93: agreement (amendment 1-93) between the City of Carmel and Jones and Henry Engineers, Inc. for engineering services in connection with the water main design. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND JONES & HENRY ENGINEERS, Johnson made a motion to approve an INC. - AMENDMENT 2-93: agreement (amendment 2-93) between the City of Carmel and Jones and Henry Engineers, Inc. for engineering services in connection with a Digester Gas System Study. The motion was seconded by McKinney. All members voted aye. Johnson REQUEST FOR USE OF CITY HALL CAUCUS ROOM - MARK WADLEIGH: made a motion to approve the use of the City Hall Commissary on May 8, 1993 and May 9, 1993 by Mark Wadleigh for a prayer and meditation workshop, which would not be open to the public, between 7 9:00 A.M. and 7:30 P.M., contingent upon the building being left in the condition in which it was found and secured by Clerk-Treasurer Jones after the end of the sessions. The motion was seconded by McKinney. All members voted aye. OTHER BUSINESS: REQUEST FOR PERMISSION TO PLACE GUM AND CANDY MACHINES IN THE CARMEL POLICE AND FIRE STATIONS - HOME PLACE AREA LIONS CLUB: McKinney made a motion to allow placement of gum and candy machines to be placed in the Carmel Police and Fire stations by the Home Place Area Lions Club with full responsibility for the machines and their contents to be provided by the Lions Club. The motion was seconded by Brown. All members voted aye. NOTICE OF AWARD - WEITZEL CONSTRUCTION COMPANY, INC. - 96TH STREET A notice of award form was signed by PUMP STATION RELOCATION: Johnson and McKinney confirming the contract award for relocation of the 96th Street Pump Station to Weitzel Construction, Inc. The actual acceptance and award of the bid was made at the December 9, 1992 meeting of the Board of Public Works and Safety. BOARD OF PUBLIC WORKS AND SAFETY - APRIL 21, 1993 There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, _______________________________ Susan W. Jones, Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer ATTEST: 8 _______________________________ Susan W. Jones, Clerk-Treasurer 9