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Home My WebLink AboutBPW-03-16-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES MARCH 16, 1993 6:15 P.M. ONE CIVIC SQUARE/CAUCUS ROOM The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Board Members Rick McKinney and Steve Brown were in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular session of March 2, 1993 as submitted. The motion was seconded by Johnson. All members voted aye. NEW BUSINESS: Johnson made a motion to approve HEALTH PLAN FOR LOU COPPINGER: the addition of Lou Coppinger and his children to the City's Health Plan effective April 1, 1993 providing a waiver drawn by the Board of Public Works and Safety is signed by Mr. Coppinger, releasing the City from liability over $50,000 and contingent upon Mr. Coppinger making arrangements for payment of his portion of the insurance premium, made by the City on his behalf, for coverage in the months of January, February and March of 1993. The motion was seconded by Brown. All members voted aye. Coppinger thanked the Board and stated he would make arrangements with Clerk-Treasurer Jones to repay his share of the premiums due. REQUEST FOR ADDITIONAL WATER AND SEWER AVAILABILITY / MARK PI'S Brown made a motion to approve additional sewer and CHINA EXPRESS: water availability for Mark Pi's China Express as follows: Sewer: 3.47 E.D.U.'s, as per Sewer Ordinance S-41, Chapter 7. Not to exceed an average daily flow of 1,041 gallons total. Water: 3.47 E.D.U.'s, as per Water Ordinance A-54, Sec. 4.03. Not to exceed an average daily flow of 1,041 gallons total. The motion was seconded by Johnson. All members voted aye. REQUEST FOR PERMISSION FOR A CIRCULAR DRIVEWAY AT 13021 CRICKLEWOOD Johnson made a motion to COURT - LOT 2 / EARL AND MARTHA VOGT: allow installation of a circular driveway as recommended by the City Engineer, at 13021 Cricklewood Court, Lot 2, per the request of homeowners Martha and Earl Vogt. The motion was seconded by 1 McKinney. Johnson and McKinney voted aye. Brown abstained. Motion carried. PERFORMANCE BOND RELEASES / RESOLUTIONS - BW-3-16-93-1, WOODFIELD 3 - MONUMENTS AND MARKERS BW-3-16-93-2, WOODFIELD 5 - MONUMENTS AND MARKERS BW-3-16-93-3, WOODFIELD 6 - MONUMENTS AND MARKERS BW-3-16-93-4, WOODGATE 4 - MONUMENTS AND MARKERS: Johnson made a motion to approve the following bond releases: Resolutions - BW-3-16-93-1, WOODFIELD 3 - Monuments and Markers BW-3-16-93-2, WOODFIELD 5 - Monuments and Markers BW-3-16-93-3, WOODFIELD 6 - Monuments and Markers BW-3-16-93-4, WOODGATE 4 - Monuments and Markers. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND HARCO WATERWORKS CP FOR Johnson made a CORROSION CONTROL - CARMEL UTILITIES DEPARTMENT: motion to approve the agreement between the City of Carmel and Harco Waterworks CP for water storage tank service. The motion was seconded by McKinney. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND OUTSIDE IN FOR PLANT Johnson made a motion to LEASING AND MAINTENANCE IN CITY HALL: approve an agreement between the City of Carmel and Outside In for plant leasing and maintenance in City Hall. The motion was seconded by McKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND INFORMATION DECISIONS, INC. Assistant Chief of Police, Greg Meeks - CARMEL POLICE DEPARTMENT: requested approval of a contract between the City of Carmel and Information Decisions for computer systems support regarding a specific lock-up problem currently affecting the Carmel Police Department mainframe system. Johnson so moved. The motion was seconded by McKinney. All members voted aye. Johnson asked that the Police Department provide the Clerk-Treasurer's office with a name, address and phone number to be place on the contract. REQUEST FOR USE OF CITY HALL COUNCIL CHAMBERS OR CAUCUS ROOM AND Per the THE CITY HALL COMMISSARY FOR CHURCH DEVELOPMENT MEETINGS: request of City Councilman Tom Kendall, Johnson made a motion to approve the use of the City Hall, every Sunday, from Sunday, March 21, 1993 through Sunday, December 26, 1993 for private group meetings pertaining to development and organizational plans for acquiring or joining a church. The motion was contingent upon adult supervision of all children, the building being left in the condition in which it was found, and the building secured by Councilman Kendall following the meetings. Room usage is approved as follows: 1) City Hall Council Chambers and City Hall Commissary from Sunday, 2 March 21, 1993 through Sunday, April 25, 1993 2) City Hall Caucus Room and the City Hall Commissary from Sunday, May 2, 1993 through Sunday, December 26, 1993. The motion was seconded by McKinney. All members voted aye. Johnson REQUEST FOR USE OF CITY HALL CAUCUS ROOM - MARK WADLEIGH: made a motion to approve the use of the City Hall Caucus Room on an as needed basis each Sunday from March 14, 1993 through April 25, 1993 by Mark Wadleigh for a prayer and meditation workshop which would not be open to the public between 9:00 A.M. and 7:30 P.M., contingent upon the building being left in the condition in which it was found and secured by Clerk-Treasurer Jones after the end of the session. The motion was seconded by McKinney. All members voted aye. REQUEST FOR PERMISSION TO HOLD AN EASTER EGG HUNT IN CIVIC SQUARE ON SATURDAY, APRIL 10, 1993 - CARMEL CLAY BOARD OF PARKS AND Johnson made a motion to add this item to the agenda. RECREATION: The motion was seconded by McKinney. All members voted aye. Johnson made a motion to allow an Easter Egg Hunt to take place in Civic Square on Saturday, April 10, 1993 allowing for set up and clean-up between the hours of 8:30 A.M. and 11:30 A.M., the motion would also allow Easter Sunday, April 11th, as a postponement date and the City Hall lobby to be used as a registration area on the day of the event. The motion was seconded by McKinney. All members voted aye. Johnson made CITY OF CARMEL EMPLOYEE HEALTH PLAN BENEFIT DOCUMENT: a motion to amend the Employee Health Plan Document as follows: Page 5: 1) Remove the double ** after Name brand drugs 80% 2) Remove the sentence - "**Generic benefits will apply if no generic is available." Page 6: 1) Add the following sentence at the end of section 2.02: "** Generic benefits will apply if no generic is available." Page 11: 1) Section 3.16 add the words ("Civilian Employees Only") after the words "Early Retiree" Section 3.16 at the end of the section, add the sentence: "This does not apply to Fire and Police Officers - See section 3.40." 2) Section 3.17 - Change "Effective Date" to read as follows: "March 1, 1993 (the effective date of the 1993 Plan." 3 3) Section 3.18 - change section 3.18 to read as follows in its entirety: " Employee Any full time permanent employee who is regularly scheduled to work at least 37.5 hours on a an unlimited basis per week as: (A) A permanent employee of the Employer or the Carmel Clay Board of Parks and Recreation; (B) An official elected or appointed, as mayor, judge, or clerk-treasurer of or for the Employer." Page 18: 1) Section 4.02 - Add at the end of the paragraph: "No refunds will be issued on employee contributions made." Page 21: 1) Section 5.03 (A) (2) - Add the following words to the end of the paragraph: "and no refunds will be issued on employee contributions made." Page 44: 1) Section 13.01 - Delete the first letter "(B)" and the subsequent sentence. Change the first letter "(C)" to read letter "(B)". Change the second letter ("B") under non-COBRA coverage to read as follows: (1) Through the ninetieth day of a pregnancy leave; (2) Through the ninetieth day of a personal leave; or (3) Employee who is a firefighter or police officer and who is receiving disability benefits under the applicable state disability or pension fund will remain while such disability benefits continue but in no event will coverage continue for more than 20 years following the date the medical leave began. The motion was seconded by McKinney. All members voted aye. McKinney made a motion to approve the Employee Health Plan Benefit as amended. The motion was seconded by Johnson. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Susan W. Jones, Clerk-Treasurer 4 Approved: ________________________________ T. E. Johnson, Presiding Officer ATTEST: _______________________________ Susan W. Jones, Clerk-Treasurer 5