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HomeMy WebLinkAboutBPW-02-03-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES FEBRUARY 3, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Members Steve Brown and Rick McKinney were in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. PLEDGE OF ALLEGIANCE Johnson made a motion to approve the minutes APPROVAL OF MINUTES: of the regular session of January 20, 1993 as submitted. The motion was seconded by Brown. Johnson and Brown voted aye. McKinney abstained. Motion carried. OTHER BUSINESS: NEW BUSINESS: Upon the PERFORMANCE BOND RELEASES / OAKBROOK - WATER MAINS: recommendation of the Engineering Department and the Department of Community Development, Johnson made a motion to approve performance bond releases as follows: Resolution BW-2-3-93-1 Westpark at Springmill, Section 1, Sidewalks Resolution BW-2-3-93-2 Westpark at Springmill, Section 2, Interior Sidewalks. Resolution BW-2-3-93-3 Lake Forest Section 7, Water Mains, Sanitary Sewers and Storm Sewers. The motion was seconded by McKinney. All members voted aye. Johnson made a SAFCO, INC. / ASHTON - PHASE 2B ADN 3 PLAT SIGNING: motion to sign Ashton Phase 2B and 3 plats contingent upon the plats being held by the Engineering Department until the proper letters of credit have been received by the City. The motion was seconded by McKinney. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND UNIFIRST CORPORATION / Brown made a CLEANING SERVICE FOR THE CARMEL FIRE DEPARTMENT: motion to approve a contract between the City of Carmel and UniFirst Corporation for mat cleaning services for the Carmel Fire Department. The motion was seconded by McKinney. All members 1 voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND DATA SYSTEMS, INC. / ANNUAL FIRETECH SOFTWARE SUPPORT AND UPDATES FOR THE CARMEL FIRE McKinney made a motion to approve a contract between DEPARTMENT: the City of Carmel and Data Systems, Inc. for annual Firetech Software Support and updates for the Carmel Fire Department. The motion was seconded by Brown. All members voted aye. BOARD OF PUBLIC WORKS AND SAFETY CONTRACT AND AGREEMENT APPROVAL Johnson stated, for the record, all contracts and POLICY: agreements with the City of Carmel would be brought before the Board of Public Works and Safety for approval unless unusual mitigating circumstances prevented him from bringing the agreement or contract before the Board prior to approval. CONTRACT BETWEEN THE CITY OF CARMEL AND COPYRITE / MAINTENANCE McKinney AGREEMENT FOR COPIER - OFFICE OF THE CLERK-TREASURER: made a motion to approve a contract between the City of Carmel and CopyRite for copier maintenance agreement in the Office of the Clerk-Treasurer. The motion was seconded by Johnson. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND DATA DESIGN, INC. - CARMEL Johnson made a motion to add a request for contract CITY COURT: approval between the City of Carmel and Data Design, Inc. to the agenda. The motion was seconded by McKinney. All members voted aye. Judge Pro-Tem George Dramonous requested approval for a contract between Data Design, Inc. and the City of Carmel for software support services for the City's Court-Works Program. Clerk-Treasurer Jones asked if Data Design, Inc. was mentioned in the State Board of Accounts exit conference regarding overtime. Clerk of the Court, Kim Rott stated the invoice was from Data Design, Inc., however, Data Design, Inc. denied issuance of the invoice and Rott stated she had been told any inquires regarding Data Design, Inc. should be addressed to Luckie Carey of the Carmel Police Department who conducted the investigation in that matter. Jones stated the contract gave no renewal date, no terms such as net 10, net 14 etc., no address or phone number. Jones stated the $625.00 basic service was not clearly outlined in the contract. Jones stated Data Design, Inc. should be more specific or quantitative regarding what they meant by "abnormally high usage of the consulting service". The Board requested the contract be reviewed and rewritten possibly using software support contracts previously approved by the Board of Public Works and Safety as a guideline in order to protect the 2 City of the ambiguity of the contract as submitted by Data Design, Inc. Johnson stated it was the Boards desire to approve the contract, but the contract would have to be more clear and definitive in content. The Board requested that the new contract be placed on the next agenda of the Board of Public Works & Safety. CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES February 3, 1993 There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Susan W. Jones, Clerk-Treasurer Approved: ________________________________ T. E. Johnson, Presiding Officer ATTEST: ______________________________________ Susan W. Jones, Clerk-Treasurer 3