HomeMy WebLinkAboutBPW-01-20-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY
MEETING MINUTES
JANUARY 20, 1993
6:15 P.M.
ONE CIVIC SQUARE/COUNCIL CHAMBERS
The meeting of the Carmel Board of Public Works and Safety was
called to order by Mayor Ted Johnson. Member Steve Brown was in
attendance. Rick McKinney was absent. Clerk-Treasurer
Susan W. Jones was also in attendance.
Mayor Johnson
ADMINISTRATION OF THE OATH OF OFFICE TO STEVE BROWN:
administered the oath of office for the Carmel Board of Public
Works and Safety to Steve Brown.
PLEDGE OF ALLEGIANCE
Johnson made a motion to approve the minutes
APPROVAL OF MINUTES:
of the regular session of January 6, 1993 as submitted. The motion
was seconded by Brown. All members voted aye.
OTHER BUSINESS:
REQUEST FOR PERMISSION OF INDY RUNNERS GROUNDHOG 7 MILER RACE AND
At the request of Nelson Steele,
THE SAM COSTA HALF MARATHON RACE:
representing INDY Runners, Johnson made a motion to add a request
for permission by the INDY Runners for races in the City of Carmel.
Johnson made a motion to approve the Indy Runners Groundhog 7
Miler Race on February 7, 1993 between 1:00 P.M. and 2:30 P.M. and
the Indy Runners Sam Costa Half Marathon on March 21, 1993 between
1:00 P.M. and 3:30 P.M. contingent upon the proper insurance paper
being presented to the Office of the Clerk-Treasurer at least 48
hours prior to each race. The motion was seconded by Brown. All
members voted aye.
Steele stated a small contribution was made to the Carmel Police
and the County Police for their help during the race. Clerk-
Treasurer Jones asked Steele how much was contributed to the Carmel
Police Department, as a gift, the previous year. Steele stated he
believed it was $100.
NEW BUSINESS:
Johnson made a
PERFORMANCE BOND RELEASES / OAKBROOK - WATER MAINS:
motion to approve the performance bond release for Oakbrook water
mains. The motion was seconded by Brown. All members voted aye.
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REQUEST FOR STREET LIGHT INSTALLATION ON MAIN STREET IN FRONT OF
Johnson made a motion to approve installation
THE PUBLIC LIBRARY:
of a street light on Main Street in front of the Carmel Public
Library. The motion was seconded by Brown. All members voted aye.
CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN UNITED LIFE FOR
Brown made a motion to approve a contract
GROUP LIFE INSURANCE:
between the City of Carmel and American United Life for City
employee group life insurance. The motion was seconded by
Johnson. All members voted aye.
CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN UNITED LIFE FOR
Brown made a motion to approve a
AGGREGATE STOP LOSS INSURANCE:
contract between the City of Carmel and American United Life for
aggregate stop loss insurance. The motion was seconded by Johnson.
All members voted aye.
CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN UNITED LIFE FOR
Johnson made a motion to approve a contract
STOP LOSS INSURANCE:
between the City of Carmel and American United Life for specific
stop loss insurance. The motion was seconded by Brown. All
members voted aye.
CONTRACT BETWEEN THE CITY OF CARMEL AND ADVANCED BUSINESS CONCEPTS
Brown made a motion approve the
/ FAX MACHINE MAINTENANCE:
contract between the City of Carmel and Advanced Business Concepts
with amendments to the contract as follows: The last sentence of
the first paragraph should be changed to read, "This agreement
shall be for the term listed above and shall not automatically
renew", and under section II (Charges) "in excess of 30 days"
should be changed to read, "in excess of 45 days". The motion was
seconded by Johnson. All members voted aye.
CONTRACT BETWEEN THE CITY OF CARMEL AND PRO AIR, INC. / AIR MASK
Brown made a motion to approve a contract between the
MAINTENANCE:
City of Carmel and Pro Air, Inc. for air mask maintenance for the
Carmel Fire Department with the following amendments: Added to the
last paragraph of the contract "but in the event Pro Air Inc. shall
not be able to perform for any reason, for a period in excess of 60
days, this agreement shall terminate and a refund of fees shall be
made to the City of Carmel on a pro-rated basis". The motion was
seconded by Johnson. All members voted aye.
CONTRACT BETWEEN THE CITY OF CARMEL AND NETWORK ENGINEERING /
Brown
NOVELL NETWORK AND COMPUTER HARDWARE SUPPORT 7 MAINTENANCE:
made a motion to approve a contract between the City of Carmel and
Network Engineering for Novell Network and computer hardware
support and maintenance for the Carmel Fire Department with the
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following amendments: At the end of letter `C' - "Responsibilities
of the Client" add "but must give its authorized consent to such
replacement parts prior to purchase and installation" and under the
letter `A' - "Charges and Terms of Payment" change "30 days" to
read "45 days", delete the entire paragraph `C' under "Charges and
Terms of Payment" and under "General" letter `C' should be changed
to read " Neither party may assign this agreement without the prior
written consent of the other, which consent shall not be
unreasonably withheld" and under letter `D', the first two
sentences shall be deleted. The motion was seconded by Johnson.
All members voted aye.
AGREEMENT BETWEEN THE CITY OF CARMEL AND MELINDA HOESMAN \ CLERICAL
Brown made a motion to
SERVICES FOR CARMEL UTILITY BILLING OFFICE:
approve an agreement between the City of Carmel and Melinda Hoesman
for clerical services to be provided in 1993 for the Carmel Utility
Department with the following amendment: add the sentence "It is
expressly understood that Melinda Hoesman shall perform these
services as an independent contractor" and show the social security
number of Ms. Hoesman on the contract. The motion was seconded by
Johnson. All members voted aye.
AGREEMENT BETWEEN THE CITY OF CARMEL AND PEBSCO TO ALLOW ROLL-OVER
ELECTIVE DEFERRED COMPENSATION PAYMENTS FROM LINCOLN NATIONAL TO
Johnson made a motion to approve an agreement between the
PEBSCO:
City of Carmel and PEBSCO to allow roll-over elective deferred
compensation payments from Lincoln National to PEBSCO at a roll-
over rate of 104%. The motion was seconded by Brown. All members
voted aye.
OTHER BUSINESS:
CONTRACT AGREEMENT APPROVAL:
AGREEMENT BETWEEN THE CITY OF CARMEL AND COMMONWEALTH ENGINEERS,
Johnson made a motion to approve an agreement between the
INC.:
City of Carmel and Commonwealth Engineers, Inc. extending their
original contract from 12-31-92 to 12-31-93. The motion was
seconded by Brown. All members voted aye.
AMENDMENTS #25, #26, AND #27 BETWEEN THE CITY OF CARMEL AND JONES
Brown made a motion to approve amendment #25,
AND HENRY ENGINEERS:
#26 and #27 between the City of Carmel and Jones and Henry
Engineers, Inc. as follows:
#25 - To prepare specifications and drawings for the sewer
rehabilitation project.
#26 - Provide the City of Carmel with Engineering Services for the
13,000 lineal square foot sewer project north of 126th Street and
west of Keystone Avenue.
#27 - Provided the City of Carmel with Engineering Services in
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connection with development of establishing groundwater rights
legislation.
The motion was seconded by Johnson. All members voted aye.
AUTHORIZATION #12 / AN AGREEMENT BETWEEN THE CITY OF CARMEL AND
Brown made a motion to approve
COMMONWEALTH ENGINEERS, INC.:
authorization #12 between the City of Carmel and Commonwealth
Engineers to include specific services related to ground surveys
for additional City of Carmel wells. The motion was seconded by
Johnson. All members voted aye.
CONTRACT FOR LEGAL SERVICES BETWEEN THE CITY OF CARMEL AND
Johnson made a motion to approve a contract for
GORDON D. BYERS:
legal services between the City of Carmel and Gordon G. Byers. The
motion was seconded by Brown. All members voted aye.
Jones inquired about a bill received in the amount of $2,700 from
Byers for work done in 1992 for which no contract was issued.
Brown stated the bill was for work done by Byers for a Lynnwood
Farms variance appeal. Brown stated the 2 1/2 year project by
Byers was done on behalf of the City for Bill Wendling who had a
conflict and could not take the case because of the conflict.
Jones stated a new contract should have been issued for Byers.
Upon the request of the Clerk-Treasurer, the Board stated a request
would be made for Byers to draw a separate agreement explaining, in
detail, the circumstances of the work done for the 1992 bill
submitted by Byers.
AGREEMENT BETWEEN THE CITY OF CARMEL AND RAIKES ADVERTISING AGENCY:
Brown made a motion to approve an agreement between the City of
Carmel and Raikes Advertising to publish a "City of Carmel"
brochure. The motion was seconded by Johnson. All members voted
aye.
There being no other business before the Board the meeting was duly
adjourned.
Respectfully submitted,
______________________________________
Susan W. Jones, Clerk-Treasurer
Approved:
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________________________________
T. E. Johnson, Presiding Officer
ATTEST:
______________________________________
Susan W. Jones, Clerk-Treasurer
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