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Home My WebLink AboutBPW-01-20-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JANUARY 20, 1993 6:15 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Member Steve Brown was in attendance. Rick McKinney was absent. Clerk-Treasurer Susan W. Jones was also in attendance. Mayor Johnson ADMINISTRATION OF THE OATH OF OFFICE TO STEVE BROWN: administered the oath of office for the Carmel Board of Public Works and Safety to Steve Brown. PLEDGE OF ALLEGIANCE Johnson made a motion to approve the minutes APPROVAL OF MINUTES: of the regular session of January 6, 1993 as submitted. The motion was seconded by Brown. All members voted aye. OTHER BUSINESS: REQUEST FOR PERMISSION OF INDY RUNNERS GROUNDHOG 7 MILER RACE AND At the request of Nelson Steele, THE SAM COSTA HALF MARATHON RACE: representing INDY Runners, Johnson made a motion to add a request for permission by the INDY Runners for races in the City of Carmel. Johnson made a motion to approve the Indy Runners Groundhog 7 Miler Race on February 7, 1993 between 1:00 P.M. and 2:30 P.M. and the Indy Runners Sam Costa Half Marathon on March 21, 1993 between 1:00 P.M. and 3:30 P.M. contingent upon the proper insurance paper being presented to the Office of the Clerk-Treasurer at least 48 hours prior to each race. The motion was seconded by Brown. All members voted aye. Steele stated a small contribution was made to the Carmel Police and the County Police for their help during the race. Clerk- Treasurer Jones asked Steele how much was contributed to the Carmel Police Department, as a gift, the previous year. Steele stated he believed it was $100. NEW BUSINESS: Johnson made a PERFORMANCE BOND RELEASES / OAKBROOK - WATER MAINS: motion to approve the performance bond release for Oakbrook water mains. The motion was seconded by Brown. All members voted aye. 1 REQUEST FOR STREET LIGHT INSTALLATION ON MAIN STREET IN FRONT OF Johnson made a motion to approve installation THE PUBLIC LIBRARY: of a street light on Main Street in front of the Carmel Public Library. The motion was seconded by Brown. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN UNITED LIFE FOR Brown made a motion to approve a contract GROUP LIFE INSURANCE: between the City of Carmel and American United Life for City employee group life insurance. The motion was seconded by Johnson. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN UNITED LIFE FOR Brown made a motion to approve a AGGREGATE STOP LOSS INSURANCE: contract between the City of Carmel and American United Life for aggregate stop loss insurance. The motion was seconded by Johnson. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND AMERICAN UNITED LIFE FOR Johnson made a motion to approve a contract STOP LOSS INSURANCE: between the City of Carmel and American United Life for specific stop loss insurance. The motion was seconded by Brown. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND ADVANCED BUSINESS CONCEPTS Brown made a motion approve the / FAX MACHINE MAINTENANCE: contract between the City of Carmel and Advanced Business Concepts with amendments to the contract as follows: The last sentence of the first paragraph should be changed to read, "This agreement shall be for the term listed above and shall not automatically renew", and under section II (Charges) "in excess of 30 days" should be changed to read, "in excess of 45 days". The motion was seconded by Johnson. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND PRO AIR, INC. / AIR MASK Brown made a motion to approve a contract between the MAINTENANCE: City of Carmel and Pro Air, Inc. for air mask maintenance for the Carmel Fire Department with the following amendments: Added to the last paragraph of the contract "but in the event Pro Air Inc. shall not be able to perform for any reason, for a period in excess of 60 days, this agreement shall terminate and a refund of fees shall be made to the City of Carmel on a pro-rated basis". The motion was seconded by Johnson. All members voted aye. CONTRACT BETWEEN THE CITY OF CARMEL AND NETWORK ENGINEERING / Brown NOVELL NETWORK AND COMPUTER HARDWARE SUPPORT 7 MAINTENANCE: made a motion to approve a contract between the City of Carmel and Network Engineering for Novell Network and computer hardware support and maintenance for the Carmel Fire Department with the 2 following amendments: At the end of letter `C' - "Responsibilities of the Client" add "but must give its authorized consent to such replacement parts prior to purchase and installation" and under the letter `A' - "Charges and Terms of Payment" change "30 days" to read "45 days", delete the entire paragraph `C' under "Charges and Terms of Payment" and under "General" letter `C' should be changed to read " Neither party may assign this agreement without the prior written consent of the other, which consent shall not be unreasonably withheld" and under letter `D', the first two sentences shall be deleted. The motion was seconded by Johnson. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND MELINDA HOESMAN \ CLERICAL Brown made a motion to SERVICES FOR CARMEL UTILITY BILLING OFFICE: approve an agreement between the City of Carmel and Melinda Hoesman for clerical services to be provided in 1993 for the Carmel Utility Department with the following amendment: add the sentence "It is expressly understood that Melinda Hoesman shall perform these services as an independent contractor" and show the social security number of Ms. Hoesman on the contract. The motion was seconded by Johnson. All members voted aye. AGREEMENT BETWEEN THE CITY OF CARMEL AND PEBSCO TO ALLOW ROLL-OVER ELECTIVE DEFERRED COMPENSATION PAYMENTS FROM LINCOLN NATIONAL TO Johnson made a motion to approve an agreement between the PEBSCO: City of Carmel and PEBSCO to allow roll-over elective deferred compensation payments from Lincoln National to PEBSCO at a roll- over rate of 104%. The motion was seconded by Brown. All members voted aye. OTHER BUSINESS: CONTRACT AGREEMENT APPROVAL: AGREEMENT BETWEEN THE CITY OF CARMEL AND COMMONWEALTH ENGINEERS, Johnson made a motion to approve an agreement between the INC.: City of Carmel and Commonwealth Engineers, Inc. extending their original contract from 12-31-92 to 12-31-93. The motion was seconded by Brown. All members voted aye. AMENDMENTS #25, #26, AND #27 BETWEEN THE CITY OF CARMEL AND JONES Brown made a motion to approve amendment #25, AND HENRY ENGINEERS: #26 and #27 between the City of Carmel and Jones and Henry Engineers, Inc. as follows: #25 - To prepare specifications and drawings for the sewer rehabilitation project. #26 - Provide the City of Carmel with Engineering Services for the 13,000 lineal square foot sewer project north of 126th Street and west of Keystone Avenue. #27 - Provided the City of Carmel with Engineering Services in 3 connection with development of establishing groundwater rights legislation. The motion was seconded by Johnson. All members voted aye. AUTHORIZATION #12 / AN AGREEMENT BETWEEN THE CITY OF CARMEL AND Brown made a motion to approve COMMONWEALTH ENGINEERS, INC.: authorization #12 between the City of Carmel and Commonwealth Engineers to include specific services related to ground surveys for additional City of Carmel wells. The motion was seconded by Johnson. All members voted aye. CONTRACT FOR LEGAL SERVICES BETWEEN THE CITY OF CARMEL AND Johnson made a motion to approve a contract for GORDON D. BYERS: legal services between the City of Carmel and Gordon G. Byers. The motion was seconded by Brown. All members voted aye. Jones inquired about a bill received in the amount of $2,700 from Byers for work done in 1992 for which no contract was issued. Brown stated the bill was for work done by Byers for a Lynnwood Farms variance appeal. Brown stated the 2 1/2 year project by Byers was done on behalf of the City for Bill Wendling who had a conflict and could not take the case because of the conflict. Jones stated a new contract should have been issued for Byers. Upon the request of the Clerk-Treasurer, the Board stated a request would be made for Byers to draw a separate agreement explaining, in detail, the circumstances of the work done for the 1992 bill submitted by Byers. AGREEMENT BETWEEN THE CITY OF CARMEL AND RAIKES ADVERTISING AGENCY: Brown made a motion to approve an agreement between the City of Carmel and Raikes Advertising to publish a "City of Carmel" brochure. The motion was seconded by Johnson. All members voted aye. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ______________________________________ Susan W. Jones, Clerk-Treasurer Approved: 4 ________________________________ T. E. Johnson, Presiding Officer ATTEST: ______________________________________ Susan W. Jones, Clerk-Treasurer 5